NURUL FADHILAH BINTI ZAINUDDIN
Summary
Driven Document Controller touting 11 years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects.
Overview
14
14
years of professional experience
2
2
Certification
Work History
Document Controller
Aworldtec Engineering Sdn Bhd
09.2021 - Current
- Seconded Company: PETRONAS PENAPISAN (TERENGGANU) SDN BHD.
- Responsible to TA Preparation Manager to prepare turnaround control document i.e., work list registration form, emergent work request form etc.
- To update, monitor and control flow of each document & drawing from internal and external parties.
- Set-up document management and archiving system for turnaround using relevant software.
- Review completeness of documentation and prepares document transmittals.
- To produce receipt, registration forms and issue of documentation related to turnaround and other disciplines.
- Manage preparation of turnaround work packages document.
- Compile and complete details of document such as work control sheet, joint integrity tag report and equipment isolation system for sign Ready for Start Up (RFSU) certificate.
- Full responsibility of finished project documents and archive them separately in office store in highly professional way, as it can be easily recovered in future.
- Task using SAP ECC6 for worklists registration such as convert notification number to work order (IW22) or create work order (IW31).
- Manage change/display/CNF and TECO (IW31 / IW32 / IW38 / IW48)
- Task using SAP ECC6 for material procurement such as create purchase requisition, create reservation, and using new platform for TA Store (Extended Warehouse Management)
- Manage all worklists at TAW module in STEPS application.
- Create dashboard report using Microsoft Power Bi.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
Document Controller
Cekap Technical & Services Sdn Bhd
03.2015 - 09.2021
- Seconded Company: PETRONAS PENAPISAN (TERENGGANU) SDN BHD
- Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detail Engineering Projects.
- Receive and register Client provided document for detail engineering or construction engineering project, including in-house generated document.
- Control issuance of document numbers, including maintenance of proper document registers for detail engineering/construction engineering project.
- Maintain specifically assigned project database.
- Ensure proper document classification, sorting, filing & proper archiving.
- Review completeness of documentation & prepare document transmittals.
- Prepare and maintain AFC and As-built Photostat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Client during project closeout
- Perform document quality check in accordance with Company engineering document control procedures.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
Document Controller
Toyo Engineering and Construction Sdn Bhd
11.2012 - 03.2015
- Seconded Company: PETRONAS GAS BERHAD
- Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detail Engineering Projects.
- Receive and register Client provided document for detail engineering or construction engineering project, including in-house generated document.
- Control issuance of document numbers, including maintenance of proper document registers for detail engineering/construction engineering project.
- Review completeness of documentation & prepare document transmittals.
- Prepare and maintain AFC and As-built Photostat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Client during project close out.
- Perform document quality check in accordance with Company engineering document control procedures.
- Perform file backup to ensure proper storage and archiving of electronic registers.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
FINANCE & ADMINISTRATION ASSISTANT
Gelombang Timur Supply & Services Sdn Bhd
05.2012 - 11.2012
- To provide support on all admin functions including payroll, compensation & benefits and recruitment.
- Responsible for all documentations and administration, employment and termination letters, personnel documents, leave administration, medical reimbursements, and others.
- Maintain proper filling systems and records.
- General office correspondence, reports and issuing documents.
- Assist in day-to-day operations and departments finance work.
- Assist in filing, documentation, typing, data entry and others.
- Prepare purchase order & delivery order and prepare billing & invoice.
- Ensure all documents & records are in good condition and well maintained.
- Perform any other duties as assigned from time to time in IT department.
INVENTORY CLERK
Mydin Mart Dungun
04.2009 - 12.2009
- Monitor and maintain current inventory levels; processes purchasing orders as required; tracks orders and investigates problems.
- Record purchases, maintain database, perform physical count of inventory, and reconciles actual stock count to computer-generated reports.
- Receive, unpack, and deliver goods; re-stock items as necessary; label shelves.
- Process & document returns as required following established procedures.
- Perform routine clerical duties, including data entry, answering telephones, and assisting customers.
- May lead, guide, & train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
- Perform miscellaneous job-related duties as assigned.
- Kept documentation and records accurate and up to date with latest data to prevent errors in processing or delivery.
- Monitored and adjusted inventory levels to meet customer needs and demands.
Education
BACHELOR OF SCIENCE (HONS) - COMPUTER SCIENCE
College Poly Tech MARA
Kuala Lumpur10.2012
No Degree - Diploma In Multimedia
College Poly Tech MARA
Ipoh, Perak10.2009
No Degree - Electrical And Electronic Engineering
SIJIL PELAJARAN MALAYSIA (SPM)
Sekolah Menengah Teknik Dungun12.2005
Skills
Software
- MS Office Word, Excel, Outlook, Teams, Notes
- Adobe Photoshop, Illustrator, Premier, After Effect, Director, Dreamweaver
- Web-Based System
- Macromedia Flash
- SQL System
- UBS System
- SAP ECC6
- SAP MDG Material Governance
- SMART-GEP PETRONAS
TECHNICAL SKILLS
- File Systems Coordination
- Electronic Document Preparation
- Office Supplies and Inventory
- Digital File Organization
- Material Preparation
- Access Administration
- Tracking Document Flow
Certification
1) PARTICIPANT (2009) Internal Training “Let's Get Mydinized”
2) HIGH COMMITTEE (2008) Head Unit Dormitory
3) Perkeranian dan Pembantu Tadbir (2021)
4) SAP EWM(E2US) User Storage Trainings for Sprint 3 (PP(T)SB (2023)
Timeline
Document Controller
Aworldtec Engineering Sdn Bhd
09.2021 - Current
Document Controller
Cekap Technical & Services Sdn Bhd
03.2015 - 09.2021
Document Controller
Toyo Engineering and Construction Sdn Bhd
11.2012 - 03.2015
FINANCE & ADMINISTRATION ASSISTANT
Gelombang Timur Supply & Services Sdn Bhd
05.2012 - 11.2012
INVENTORY CLERK
Mydin Mart Dungun
04.2009 - 12.2009
BACHELOR OF SCIENCE (HONS) - COMPUTER SCIENCE
College Poly Tech MARA
No Degree - Diploma In Multimedia
College Poly Tech MARA
No Degree - Electrical And Electronic Engineering
SIJIL PELAJARAN MALAYSIA (SPM)
1) PARTICIPANT (2009) Internal Training “Let's Get Mydinized”
2) HIGH COMMITTEE (2008) Head Unit Dormitory
3) Perkeranian dan Pembantu Tadbir (2021)
4) SAP EWM(E2US) User Storage Trainings for Sprint 3 (PP(T)SB (2023)
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