NURJANAH MOHD JAILANI
Singapore
Summary
Detail-oriented Document Control Specialist with extensive experience in the storage, management, and maintenance of company and project documents, ensuring exceptional accuracy and quality throughout the process. Proficient in processing documents for revision and approval, organizing them from conception to distribution.
Overview
31
31
years of professional experience
1
1
Certification
Work History
Document Controller (LTA DAR)
China Communications Construction Company
07.2023 - 09.2023
- Manage and oversee documents of the project
- Process all incoming and outgoing document accordance with procedure
- Ensure documents are stored and backed up in server
- Electronic filling of technical documents and drawings.
- Prepare transmittal for submitting deliverables to clients.
- Monitor and keep track of project document submission through LTA DAR
- Monitor the submissions status
- Prepare the status updates of RFA, RFI and Transmittal on monthly basis
- Industry: Construction / Building / Engineering
- Specialization: Clerical/Administrative Support
- Role: Administrative Executive
- Position Level: Senior Executive
- Monthly Salary: SGD 4,500
- Project - J120 Design and build the Jurong East Integrated Transport Hub (JE ITH)
Document Controller (ASSAI, PIMS, SHAREPOINT)
Sembcorp Marine c/o Quest Global
09.2022 - 03.2023
- Provide Document Controllers service to Client as per Project Contract requirement
- Overall management of all documents and drawing standards and templates for use in the Project.
- Ensuring the completeness of incoming/outgoing of documents/drawings as per transmittal received/issued using ASSAI System
- Registering of incoming/outgoing documents/drawings in the EDRMS - PIMS
- Industry: Marine & Offshore Engineering
- Specialization: Clerical/Administrative Support
- Role: Administrative Executive
- Position Level: Senior Executive
- Monthly Salary: SGD 4,000
- SHELL CRUX Project – Gas topsides project in Australia for an unnamed major energy company. The project is believed to be the Shell-led Crux gas field development offshore Western Australia.
Senior Document Controller (Bentley)
China Communications Construction Company
07.2019 - 12.2021
- Ensure that the Project Document Management System is used effectively for controlling the project documentation.
- Issued Controlled documents in accordance to CCCC / CAG System.
- Uploading of documents to Bentley System, monitoring responses from SO and Client and informing respective parties of the status
- Updating Register to monitor status of document
- Maintain the Project filing system in accordance with the Project Filing Index electronic and hardcopy
- Coordinating with Consultant / Client Document Control Team
- Control numbering, sorting, filing, storing and retrieval
- Industry: Construction / Building / Engineering
- Specialization: Clerical/Administrative Support
- Role: Administrative Executive
- Position Level: Senior Executive
- Monthly Salary: SGD 4,300
- Project - Proposed Development of Intra Airside Road Connection, Second Parallel Taxiway and Fire Station No 2 for Changi East at Singapore Changi Airport
Document Controller
Hyundai Engineering Pte Ltd
12.2018 - 02.2019
- Manage project document control personnel staffing.
- Distribution of documents (internal and external)
- Management of obsolete / superseded documents and drawings
- Maintain and safe keeping of all approved documents
- Industry: Construction / Building / Engineering
- Specialization: Clerical/Administrative Support
- Role: Clerk
- Position Level: Senior Executive
- Monthly Salary: SGD 3,800
- Project - Tuas Terminal Phase 2 Reclamation
Senior Administrator
Penspen Singapore Pte Ltd
07.2018 - 12.2018
- Administrative support to Project Team
- Travel booking and hotel booking
- Accounts Payable & Petty cash
- Payroll & HR matters
- Purchasing SAP
- Industry: Oil / Gas / Petroleum
- Specialization: Clerical/Administrative Support
- Role: Others
- Position Level: Senior Executive
Document Controller (ACONEX)
Gammon Pte. Limited
06.2017 - 07.2018
- Maintaining all correspondences, drawings, documents according to Project Filing code
- Transmit drawings/documents using Aconex System
- Filling of electronics and hardcopy documents
- Management of obsolete / superseded documents and drawings
- Assist Project Manager / Construction Manager
- Maintain and safekeeping of all approved documents.
- Coordinate storage and archiving of project documentation.
- Industry: Construction / Building / Engineering
- Specialization: Clerical/Administrative Support
- Role: Others
- Position Level: Junior Executive
- Monthly Salary: SGD 3,600
- Project - Global Switch Data Centre
Lead Document Controller (ACONEX)
Diap-Shap Joint Venture Pte Ltd
02.2014 - 10.2016
- Conduct in house Aconex training for new staffs and sub-contractors
- Controlling and maintaining all drawings and documents
- Maintain and update all Register pertaining to project
- Distribution of documents (internal and external)
- Official Transmittal of documents using Aconex System
- Filling of electronics and hardcopy documents
- Management of obsolete / superseded documents and drawings
- Administrative support to Project Team
- Work closely with Document Control Team
- Maintain and safe keeping of all approved documents.
- Coordinate storage and archiving of project documentations.
- Industry: Marine / Aquaculture
- Specialization: Clerical/Administrative Support
- Role: Others
- Position Level: Senior Executive
- Monthly Salary: SGD 5,000
- Project - Proposed Reclamation Project at JIWE covers the scope of dredging works in Temasek Fairways and West Jurong Channel, reclamation works in 3 phases, sand-key dredging and filling works, filling of perimeter bunds, soil improvement works using PVDs and shore protection works.
Project Document Controller
Roche Singapore Technical Operation
08.2013 - 02.2014
- Set up document control library.
- Interact with project teams on preparation and submission of project documents.
- Update and maintain the master document register to provide timely and accurate report of document status.
- General document control activities such as photocopying, scanning, quality checking of data and documents.
- Data entry into content management system using Customer Project Portal (CPP) System ensuring data validation and revision control.
- In charge of document filling (hard copy + soft copy)
- Maintain and safe keeping of all approved documents.
- Coordinate storage and archiving of project documentations.
- Turnover System Data Book, Qualification and Validation documents and AS-BUILT drawings.
- Other general admin activities as required
- Industry: BioTechnology / Pharmaceutical / Clinical research
- Specialization: Clerical/Administrative Support
- Role: Others
- Position Level: Senior Executive
- Monthly Salary: SGD 3,500
- Project - 1. Singapore Warehouse Extension 2. Sampling Room
Project Document Controller
Hitachi Plant Technologies, Ltd
11.2012 - 08.2013
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
- Input document data into the standard registers ensuring that the information is accurate and up to date.
- Generate the various document control reports as required.
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
- Maintain updated records of all approved documents and drawings and their distribution clearly
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Maintain the files and control logs as required by the project.
- Industry: Construction / Building / Engineering
- Specialization: Clerical/Administrative Support
- Role: Others
- Position Level: Senior Executive
- Monthly Salary: SGD 3,500
- Project - 1. Microsoft 2. Media Corp
Project Document Controller
Roche Singapore Technical Operations
02.2011 - 11.2011
- Set up document control library.
- Interact with project teams on preparation and submission of project documents.
- Update and maintain the master document register to provide timely and accurate report of document status.
- General document control activities such as photocopying, scanning, quality checking of data and documents.
- Data entry into content management system using Live link ensuring data validation and revision control.
- In charge of document filling (hard copy + soft copy)
- Maintain and safe keeping of all approved documents.
- Coordinate storage and archiving of project documentations.
- Turnover System Data Book, CQV documents and AS-BUILT drawings.
- Other general admin activities as required
- Work closely with Project management staff and Project team for Automation, Process Engineering and Validation department.
- Expedite the review and approval of documentation, including vendor document, system data book, P&IDs, isometrics, test plan and protocol.
- Industry: BioTechnology / Pharmaceutical / Clinical research
- Specialization: Clerical/Administrative Support
- Role: Others
- Position Level: Senior Executive
- Monthly Salary: SGD 3,300
- Project - 1. Nutropin Project
Site Document Controller (ACONEX)
Kone Pte Ltd
04.2008 - 01.2011
- Set up library control.
- Assisting project personnel with documentation and technical information request.
- Receipt, registration, filing and archiving incoming and outgoing documentation.
- Responsible for distribution and preparation of transmittals using ACONEX.
- Monitor incoming and outgoing documents submission and update master list.
- File all project documentation in systematic manner (hard copy).
- Upload all such document index in Sharepoint and track and control progress of document submission.
- Submit Weekly & Monthly Report.
- Assisting engineers on submission for Material Submission and RIN
- Submit Monthly Man Hours to Client Safety Administrator.
- Turnover documents and AS-BUILT shop drawings.
- Issue Purchase Requisition and Purchase Order using SAP.
- Industry: Construction / Building / Engineering
- Specialization: Engineering - Civil/Construction/Structural
- Role: Project Management
- Position Level: Senior Executive
- Monthly Salary: SGD 3,296
- Project - 1. Marina Bay Sands Integrated Resort
Site Document Controller
Jacobs Engineering Singapore Pte Ltd
08.2006 - 04.2008
- Assist Lead DC in compiling BID documents for submission.
- Responsible for receiving, registration, distribution, filing and archiving of incoming and outgoing documentations.
- Monitor incoming and outgoing documents submission and update master list.
- Preparation of transmittals and distribution of engineering, supplier and technical data as required.
- Store and file hardcopy and softcopy (EDMS) in systematic order.
- Compile technical documents and drawings for final document submission.
- Assist Validation Dept in vendor documents.
- Turnover documents, System Data Book and As-Built drawings.
- Responsible for office equipment and control
- Responsible for library control
- To assist project team in project documentation control.
- Industry: Construction / Building / Engineering
- Specialization: Engineering - Civil/Construction/Structural
- Role: Project Management
- Position Level: Junior Executive
- Monthly Salary: SGD 2,800
- Project - 1. GSK 2. EXXON MOBIL
Site Admin Asst
MSD Technology Singapore Pte Ltd
01.2004 - 09.2005
- Assist Purchaser in purchase requisition.
- File all project documentation in systematic manner (hard copy)
- Assist in general office admin duties.
- Industry: BioTechnology / Pharmaceutical / Clinical research
- Specialization: Clerical/Administrative Support
- Role: Clerk
- Position Level: Junior Executive
- Monthly Salary: SGD 2,300
- Project - 1.SPF
Admin Asst/Document Controller/SHE Administrator
MSD Technology Singapore Pte Ltd
07.2000 - 09.2003
- Assist Executive Project Secretary in general office admin duties such as stationery, office equipment and refreshments.
- Managing diaries, electronic schedule of staffs.
- Filing of correspondence.
- Making travel itineraries / arrangement for overseas trips & hotel reservations
- Assist Executive Project Secretary, Project Director and Safety Manager.
- Covering of Document Controller duties during her maternity leave.
- Assist Safety Manager.
- In charge of PPE – Stock Inventory
- Daily / Weekly Report
- Assist in the update and control of Standard Operating Procedures (SOPs) docs.
- Compile Workers timesheets for Statistic Hours / - Safety Deviation / - TBM Evaluation / - Timesheets
- Handling of “Site Sponsorship to Site”, “SIC/CGMP Training Request”, Chemical Declaration and Authorization Removal of Materials from site.
- Booking training room and coordinate training.
- Make preparation for Safety Training Materials. Attendance Record sheets and updates Training Record Register.
- Industry: BioTechnology / Pharmaceutical / Clinical research
- Specialization: Clerical/Administrative Support
- Role: Administrative Executive
- Position Level: Junior Executive
- Monthly Salary: SGD 2,300
- Project - 1.Base Scope 2.MK 663
Admin Assistant / Secretary
Brokat Asia Pte Ltd
05.1998 - 07.2000
- Maintain electronic calendar and scheduling for staffs.
- Managing travel arrangement of air ticket and accommodations for staffs.
- Coordinate VIPs visit – Itinerary arrangement / schedule and hotel reservation.
- Assist in company events.
- Assist Accountant on petty cash, cashbook, bank statement & telegraphic transfer.
- Managing staff payrolls and CPF contribution in Easy Pay.
- Assist Admin Manager on Human Resource – Staff Annual/Medical Leave
- Type correspondence, memo, reports.
- Liaise with Office Management with Office Security Card Access.
- To purchase and inventory check of office supplies and equipment.
- Organizes and maintain files and records, handles and screen calls.
- In charge of office security card access system and PABX system.
- Industry: Computer / Information Technology (Software)
- Specialization: Secretarial/Executive & Personal Assistant
- Role: Secretary/Personal Assistant
- Position Level: Junior Executive
- Monthly Salary: SGD 1,800
Clerical Officer
Cycle & Carriage Automotive Pte Ltd
11.1994 - 05.1998
- Handle Invoicing – Cash, Credit, Internal and Warranty
- Processing & submitting Warranty Claims for parts servicing.
- Assist Technical Executive for Insurance Claims of Accident Repair.
- Prepare Monthly Reports.
- Admin support
- Assist Human Resource
- Assist Accounts Dept
- Industry: Automobile / Automotive Ancillary / Vehicle
- Specialization: Clerical/Administrative Support
- Role: Clerk
- Position Level: Non-Executive
- Monthly Salary: SGD 1,300
Receptionist cum Admin Assistant
Philippe Charriol (S) Pte Ltd
11.1992 - 11.1994
- Reception duties.
- Provide admin and sales supports for Boutique staffs.
- Liase with walk in customers for After Sales Service.
- Responsibility for After-Sales service.
- Inventory stock of spare parts.
- Maintaining customer's data for incoming products and marketing promotions.
- Industry: Retail / Merchandise
- Specialization: Clerical/Administrative Support
- Role: Clerk
- Position Level: Non-Executive
- Monthly Salary: SGD 850
Education
Diploma - Secretarial
Thames Business School
01.1999
Primary/Secondary School/'O' Level - Others
Yishun Town Secondary School
01.1990
Skills
- Document control
- Document management
- Document organization
- Document scanning
- Records management
- File conversion
- Document retrieval
- Tracking document flow
- Records maintenance
- Quality assurance
- Project Support
- Adobe acrobat
- Electronic archiving
- SharePoint administration
- Standard operating procedures
- Database management
- Data accuracy
- Compliance controls
- Indexing documents
- Electronic records management
- Office equipment maintenance
- Skilled in [software]
- Document distribution
- Revision management
- Version control
- Log updating
- Digital file organization
- Archive management
- Proficiency in SAP
- Teamwork
- Customer service
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
Certification
Certificate - Certified Document Controller (03-06 June 2024)
Languages
Language: Bahasa Malaysia, Spoken: 9, Written: 9
Language: English, Spoken: 7, Written: 7
Jobstreet English Language Assessment (JELA), Date Taken: 29 Dec 2011, Score: 30/40
Timeline
Document Controller (LTA DAR)
China Communications Construction Company
07.2023 - 09.2023
Document Controller (ASSAI, PIMS, SHAREPOINT)
Sembcorp Marine c/o Quest Global
09.2022 - 03.2023
Senior Document Controller (Bentley)
China Communications Construction Company
07.2019 - 12.2021
Document Controller
Hyundai Engineering Pte Ltd
12.2018 - 02.2019
Senior Administrator
Penspen Singapore Pte Ltd
07.2018 - 12.2018
Document Controller (ACONEX)
Gammon Pte. Limited
06.2017 - 07.2018
Lead Document Controller (ACONEX)
Diap-Shap Joint Venture Pte Ltd
02.2014 - 10.2016
Project Document Controller
Roche Singapore Technical Operation
08.2013 - 02.2014
Project Document Controller
Hitachi Plant Technologies, Ltd
11.2012 - 08.2013
Project Document Controller
Roche Singapore Technical Operations
02.2011 - 11.2011
Site Document Controller (ACONEX)
Kone Pte Ltd
04.2008 - 01.2011
Site Document Controller
Jacobs Engineering Singapore Pte Ltd
08.2006 - 04.2008
Site Admin Asst
MSD Technology Singapore Pte Ltd
01.2004 - 09.2005
Admin Asst/Document Controller/SHE Administrator
MSD Technology Singapore Pte Ltd
07.2000 - 09.2003
Admin Assistant / Secretary
Brokat Asia Pte Ltd
05.1998 - 07.2000
Clerical Officer
Cycle & Carriage Automotive Pte Ltd
11.1994 - 05.1998
Receptionist cum Admin Assistant
Philippe Charriol (S) Pte Ltd
11.1992 - 11.1994
Primary/Secondary School/'O' Level - Others
Yishun Town Secondary School
Diploma - Secretarial
Thames Business School
Additional Info
- Availability: Immediate
- Preferred Work Location: Anywhere in Singapore
- I am an organized and dedicated employee, with excellent attention to detail and strong time management skills. I enjoy work that is challenging, interesting and allows me to take ownership. My strengths are my dedication to any job that I am given.
Similar Profiles
Liu HuiLiu Hui
Finance Executive at China Communications Construction Company Ltd. (Singapore Branch)Finance Executive at China Communications Construction Company Ltd. (Singapore Branch)
Edwin ChengEdwin Cheng
WSH Officer Cum P&E Inspector at China Communications Construction Company LimitedWSH Officer Cum P&E Inspector at China Communications Construction Company Limited
GEOFREY IBANDAGEOFREY IBANDA
Assembly Worker at China Communications Construction Company Ltd.Assembly Worker at China Communications Construction Company Ltd.
Mohamad Isyanto Bin HasimMohamad Isyanto Bin Hasim
Policy Analyst(Model Policy) at TiktokPolicy Analyst(Model Policy) at Tiktok
Carson SngCarson Sng
International School Science Teacher (Primary) at Siam Singapore International SchoolInternational School Science Teacher (Primary) at Siam Singapore International School