Summary
Overview
Work History
Education
Skills
Timeline
References
Section name
Personal Particulars
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Nur Dayana Rahim

Nur Dayana Rahim

Singapore

Summary

Meticulous and detail-oriented Records Administrator with 8+ years of experience managing intellectual property records. Strong understanding of trademark, patent, copyright documentation processes. Proven ability to maintain accurate and confidential IP portfolios, ensuring compliance with legal requirements and deadlines. Proficient in IP management software and database systems. I am always up for a new challenge. I am eager to join the company to apply my skills and be part of a team that is making a difference.

Overview

19
19
years of professional experience

Work History

Senior Records Administrator

Spruson & Ferguson (Asia) Pte Ltd
02.2017 - Current
  • File Opening to key in all relevant case details into Docketing system (Inprotech)
  • Preparing and editing formal documents for submission to patent offices
  • Correctly preparing letters for acknowledging filing instructions, sending such letters to correct parties and with correct attachments and formatting
  • Update of outgoing correspondence from Internal Staff
  • Verify AIC information is correctly entered by the system
  • Monitoring and tracking crucial deadlines
  • Performing general administrative duties, maintaining internal records
  • Assisting the professional staff in all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
  • Preparing and editing official documents for submission to patent offices and clients

Accounts & Admin Executive

The Plush Pte Ltd
06.2014 - 09.2016
  • Collection & distribution of all in-coming mails
  • Maintain an adequate inventory of office and pantry supplies (ie. Stationeries, printer and copier’s toner, beverages, etc.)
  • Coordinate with SingTel for addition/deletion of office phone lines or mobile phone lines.
  • General office administration duties (Scanning and photocopying)
  • Any other administrative duties, as and when required by staff
  • Answering incoming & outgoing calls, take down messages
  • Responsible for maintaining the filing system and documents for easy reference
  • Assist in courier services for local and overseas despatch of documents
  • Ensure conference/meeting rooms are ready for meeting
  • Maintain and update leave records
  • Filling of leave form & medical certificate
  • Arrange interviews for new candidate
  • Responsibilities of advertisements for recruitment in Strait Times/Newspapers
  • To liase with our insurance company to update in and out of staff
  • Ensure the verification and approval for invoices from the designer
  • Monthly Bank Reconciliation
  • Checking of staff claims to submit for approval
  • Filing of invoices according to Supplier Name
  • To update project costing every month for all projects
  • Prepare contractors salary every month
  • Issuing cheques to pay supplier

Office Admin

Go Offshore (Asia) Pte Ltd (Subsidiary of OTTO Marine Limited)
07.2012 - 05.2014
  • Collection & distribution of all in-coming mails
  • Maintain an adequate inventory of office and pantry supplies (ie. Stationeries, printer and copier’s toner, beverages, etc.)
  • Coordinate with SingTel for addition/deletion of office phone lines or mobile phone lines.
  • Assist to raise travel authorization, when necessary
  • Coordinate the repair and maintenance of office equipment.
  • Any other administrative duties, as and when required by staff.
  • Booking of flights, accommodation for all the staff & technician
  • Applying visas for the staff, bosses & technician as and when required. (ie. Nigeria, Saudi Arabia, Mexico, Cameroon)
  • Answering incoming & outgoing calls, take down messages
  • Taking minutes of meetings on every weekly meeting, update in the system
  • Addition/Deletion contact list for staff
  • Assist Fleet Manager as and when required
  • Maintain and update leave records
  • Filling of leave form & medical certificate
  • Arrange interviews for new candidate
  • Obtain verification and approval for invoices from the respective department
  • Reconcile petty cash statement
  • Checking of staff claims to submit to accounts for approval
  • Prepare cheques for managerial authorization
  • Filing of invoices according to Supplier Name/Vessels

Receptionist cum Admin Assistant

Otto Marine Limited
07.2011 - 07.2012
  • Answering incoming and outgoing phone calls
  • Dealing with supplier phone calls and meet up
  • Filling of invoices or documents
  • Take down message from any phone calls for bosses
  • Booking of flight, hotels for Director and CEO
  • Update meeting and appointment for the bosses
  • Issuing cheque for paying the bills for supplier or bosses needs
  • Doing claims for bosses and manager every month
  • Handle courier, mail, faxes, photocopying
  • Procurement of office supplies
  • Ordering pantry supplies
  • Maintain proper records and documents
  • Sending of PO and record petty cash replenishment fund
  • Sorting out mails for accounts, purchasing and management
  • Helping manager for any documents or report when needed
  • Collection & distribution of all in-coming mails
  • Maintain an adequate inventory of office and pantry supplies (ie. Stationeries, printer and copier’s toner, beverages, etc.)
  • Coordinate with SingTel for addition/deletion of office phone lines or mobile phone lines.
  • Assist to raise travel authorization, when necessary
  • Any other administrative duties, as and when required.
  • Booking of flights, accommodation for all the staff & technician
  • Applying visas for the staff & technician as and when required. (ie. Nigeria, Saudi Arabia, Mexico, Cameroon)
  • General Admin Duties

Admin Assistant

Nextan Pte Ltd
08.2010 - 07.2011
  • Inventory/ Procurement for CCTV in the system
  • Managing stocks in the warehouse such as Camera, Metal box and etc
  • Filing of Accounts
  • Sending of PO and records petty cash replenishment fund
  • General Admin Duties
  • Assist incoming and outgoing phones / mails / couriers
  • Send out Invoices
  • Collecting Timesheet every week
  • Booking of Flights, hotels for Director/ Engineers
  • Checking of Expenses
  • Maintain office facilities and supplies

Admin Assistant

PGI Info Tech Pte Ltd (Client: Hewlett Packard)
02.2010 - 07.2010
  • Filing expenses
  • Sending out expenses to EEM
  • Assist the vendor for confidential hardware scrap, paper scrap and ink scrap
  • Collect newspaper and letter every morning
  • Booking of meeting rooms for the managers and engineers
  • Arrange interviews for the new candidate with the managers
  • Booking of flights, hotels, answering phone calls.
  • Update expenses in the system
  • 6 Month Contract

Administrative Assistant cum Receptionist

NES Global Pte Ltd
02.2008 - 03.2009
  • General Admin duties
  • Filling, handle courier, mail, faxes, photocopying
  • Procurement of office supplies
  • Pantry supplies
  • Send out Invoices
  • Collecting Timesheet
  • Internal staff weekly report for consultant
  • Flights and accommodation for internal staff, contractors
  • Answering phone calls.
  • Expenses for Internal staff and contractors
  • Data-entry
  • Maintain proper records and documents

Clerk Data Entry

Singapore General Hospital, Outram Park
11.2007 - 01.2008
  • Key in patient data
  • Printing hourly data
  • Filing of Forms
  • Change of backup tapes
  • Sorting
  • 6 Months Contract

Sales Executive

ZARA Boutiques, Ngee Ann City, Takashimaya
11.2006 - 11.2007
  • Customer Service
  • Cashiering
  • Stock-take
  • Checking of Stock
  • Clear fitting room

Education

Certificate - BUSINESS OFFICE (NITEC)

ITE COLLEGE EAST
01.2006

Certificate - GCE ‘N’ LEVEL

GREENRIDGE SECONDARY SCHOOL
01.2005

Certificate - PSLE

BUKIT VIEW PRIMARY SCHOOL
01.2001

Skills

  • Language: English, Malay
  • Software Skills: Microsoft Words, Excels, PowerPoint, Outlook

Timeline

Senior Records Administrator

Spruson & Ferguson (Asia) Pte Ltd
02.2017 - Current

Accounts & Admin Executive

The Plush Pte Ltd
06.2014 - 09.2016

Office Admin

Go Offshore (Asia) Pte Ltd (Subsidiary of OTTO Marine Limited)
07.2012 - 05.2014

Receptionist cum Admin Assistant

Otto Marine Limited
07.2011 - 07.2012

Admin Assistant

Nextan Pte Ltd
08.2010 - 07.2011

Admin Assistant

PGI Info Tech Pte Ltd (Client: Hewlett Packard)
02.2010 - 07.2010

Administrative Assistant cum Receptionist

NES Global Pte Ltd
02.2008 - 03.2009

Clerk Data Entry

Singapore General Hospital, Outram Park
11.2007 - 01.2008

Sales Executive

ZARA Boutiques, Ngee Ann City, Takashimaya
11.2006 - 11.2007

Certificate - GCE ‘N’ LEVEL

GREENRIDGE SECONDARY SCHOOL

Certificate - PSLE

BUKIT VIEW PRIMARY SCHOOL

Certificate - BUSINESS OFFICE (NITEC)

ITE COLLEGE EAST

References

Zakiyyah, Banu, Patent Executive, +65 91853356

Section name

  • Expected Salary: $3800 (Negotiable)
  • Availability: 2 months’ Notice

Personal Particulars

  • Name: Nur Dayana Binte Rahim
  • Address: Blk 321C Anchorvale Drive #03-20 Singapore 543321
  • HP Number: 87798649
  • E-mail: missy_dina06@hotmail.com
  • Date of birth: 19 July 1989
  • Gender: Female
  • Ethnic Group: Malay
  • Nationality: Singaporean
  • Marital Status: Married

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Nur Dayana Rahim