Nurashikin Binte Hakub
Singapore
Summary
Dynamic and detail-oriented Senior Executive Assistant with extensive experience in the healthcare sector, seeking to leverage organizational and communication skills to transition into a specialized role within the industry. Eager to contribute to a collaborative team environment and support innovative projects that enhance patient care and operational efficiency. Committed to continuous learning and professional development to broaden my expertise and impact in healthcare.
Overview
26
26
years of professional experience
Work History
Senior Executivr Assistant
National Healthcare Group Pte Ltd
08.2020 - Current
SENIOR SECRETARY
Ng Teng Fong General Hospital
05.2011 - 01.2020
- Company Overview: Department of General Surgery
- (a) Maintain Clinical HOD's diary schedule and confirm appointments, meetings, lectures, seminars and other official engagements
- (b) Taking care, a team of doctors
- (c) Manage admin duties such as faxing, typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and writing minutes
- (d) Answer and screen telephone calls and enquiries for Clinical HOD and department doctors
- (e) Establish and maintain filing system
- (f) Process incoming and outgoing mail and faxes-date-stamped and sorted
- (g) Inform and/or remind HOD on matters of interest and importance
- (h) Register courses for doctors, keep track of their training hours and submit training reports to training department and SMC for CME points
- (i) Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants
- (j) Provide in administrative support to department doctors including HOs, MOs, Residents and medical students
- (k) Record minutes of meetings
- (l) Prepare presentation materials for HOD (e.g
- Slides, transparencies)
- (m) Draft, compose and/or type documents (e.g
- Medical reports) and correspondences for Clinical HOD and department doctors
- Department of General Surgery
- (a) Generate monthly roster for medical staff
- (b) Update telephone directory / list for department doctors
- (c) Procurement of stationeries and process purchase orders for the department
- (d) Process purchase orders and requisite forms for departmental purchases
- (e) Process petty cash claims for the departmental staff
- (f) Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc)
- (g) Administer other claims as necessary
SALES SECRETARY
Four Seasons Hotel Singapore
04.2001 - 05.2011
- (a) Provide secretarial and administrative support to Director of Sales and 02 Sales Managers
- (b) Coordinate all aspects of business trips which include hotel and travel arrangements
- (c) Responsible for training new assistants with regards to daily and weekly tasks inclusive of printing of reports and other common tasks
- (d) Arrange meeting schedules and meeting room bookings for managers
- (e) Prepare proposals, wholesaler contracts, corporate rates and reservations bookings
- (f) Telephone backup coverage, schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements
- (g) Prepare and maintain expense claims
- (h) Order office stationeries and maintain inventory control
- (i) Handle incoming and outgoing emails
- (j) Assist with all office sales efforts, to include responding to general inquiries and client requests and coordinate with Four Seasons Hotels and Resorts
- (k) Maintain filing system in a proper manner
- (l) Monitoring deadlines
SECRETARY
Ramdas & Wong
01.1999 - 01.2001
- (a) Provide full conveyancing secretarial and administrative support including typing taking and transcribing dictations for 2 lawyers
- (b) Answering and screening of telephone calls
- (c) Conducting searches on companies, individuals and legal requisitions managing and maintaining filing systems and document databases
- (d) Monitoring deadlines
- (e) Coordinate the flow of information both internally and externally
- (f) Operate office equipment
- (g) Manage office supplies
Education
Certificate - Business Studies (Secretarial)
Institute of Technical Studies
Bishan06.1999
GCE O Level -
Ang Mo Kio Secondary School
Ang Mo Kio12.1996
GCE N Level -
Ang Mo Kio Secondary School
Ang Mo Kio12.1995
Skills
- Teamwork
- Interpersonal Skills
- Work Coordination
- Technical Skills
Languages Proficiency
Spoken and Written, Spoken and Written
Mailing Address
Block 643 Ang Mo Kio Avenue 5 #03-3023, Singapore, 560643
Telephone Number
65-9221 2581
Personal Information
Date of Birth: 03/12/78
Miscellaneous - Availability
Immediate
Timeline
Senior Executivr Assistant
National Healthcare Group Pte Ltd
08.2020 - Current
SENIOR SECRETARY
Ng Teng Fong General Hospital
05.2011 - 01.2020
SALES SECRETARY
Four Seasons Hotel Singapore
04.2001 - 05.2011
SECRETARY
Ramdas & Wong
01.1999 - 01.2001
Certificate - Business Studies (Secretarial)
Institute of Technical Studies
GCE O Level -
Ang Mo Kio Secondary School
GCE N Level -
Ang Mo Kio Secondary School
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