Nuraini Jaafar
Singapore
Summary
Able to work with little supervision Ability to complete important task on time and to specifications Fast learner Class 3A Driving license
Overview
10
10
years of professional experience
Work History
Project Administrator
Ashtead Technology (SEA) Pte Ltd
03.2024 - Current
- Collate and populate offshore hours for payroll processing
- Provide support in creating purchase orders for project and CAPEX build programs where required
- Collate and document CAPEX project costs and upkeeping of build costs in engineering BOM’s
- Collate and add third party project costs on the project ERP hire orders
- Assist with creating and maintaining project document control processes and procedures
- Assist where necessary in supporting crewing travel arrangements, including participation in on-call rota
- Collation and processing of technician expenses and assisting with technician training records, including booking training courses where required
- Creation of electronic project job packs for client submission.
Administrator
Ashtead Technology (SEA) Pte Ltd
06.2022 - 03.2024
- Answer and direct all incoming telephone enquiries
- Purchasing office consumables (stationary, coffee, lunches, cleaning supplies, etc.), always maintaining adequate stock levels for the office and doing a daily walk-around check
- Purchasing of and coordinating the office services contractors (cleaners, maintenance, window cleaners, gardeners, etc)
- Raise Purchase orders
- Ensure timely posting of AR invoices, billings, and collection of receivables
- Responsible for updating receipts and other data entry in the system
- Arrange travel through business travel consultants when requested
- Responsible for updating receipts and other data entry in the system
- Received / check / consolidate for all vendors invoices to proceed for payment process expect for P&C invoices
- Remittance advice to forward to vendors and request for SOA
- Liaise with new vendors completion of Vendors account form
- Liaise with new customers completion credit application forms
- To follow up with trade refences for new credit accounts
- Follow up with customer for Purchase Order.
Secretary
Anglo-Eastern Maritime Services Pte Ltd
04.2017 - Current
- Provide secretarial and admin support to Vessel Managers.
Site Admin
East Marine Pte Ltd
12.2015 - 04.2017
- Liaise with PM, Engineers, Main-con (Hyundai/Penta-Ocean/Surbana/Boskalis) and suppliers regards to site requirements
- Document control
- Assist Project Manager for project documentation
- Prepare petty cash report monthly/ all other claims
- Update/records of crews food allowance, time attendance, leave and off day
- Liaise with HR/Crew dept in our main office
- Manage pantry items/stationery in site office
- Responsible for daily incoming/outgoing documents.
Material coordinator cum admin
ExxonMobil Asia Pacific
01.2014 - 01.2015
- Manage some of the admin burden from Planners & FLS to help improve the Planning and execution activities
- Call of OA line items & key in to PR in SAP
- Create LVPO/PO (purchase order) when requested by Planners/Fls
- Maintain PR/PO Listing related to Work orders in I drive
- Generate List of pending IR for completed Work orders
- AA to run weekly ME2K report and provide listing of vendors with late invoice to FLS/PLANNERS
- Run YPMR04 report to generate PM due list
- AA to input SES entry to GEMS for maintenance Contractors
- Follow-up all Vendors on the invoices and orders
- Consolidate PMs done timely or not/ Waivers in place / Late waivers
- Generate 3months look ahead to FLS for timely execution.
Education
N level -
Braddell-westlake secondary
12.2005
Skills
- SAP Concur
- Microsoft Excel
- Excel and Word
- Driving
Timeline
Project Administrator
Ashtead Technology (SEA) Pte Ltd
03.2024 - Current
Administrator
Ashtead Technology (SEA) Pte Ltd
06.2022 - 03.2024
Secretary
Anglo-Eastern Maritime Services Pte Ltd
04.2017 - Current
Site Admin
East Marine Pte Ltd
12.2015 - 04.2017
Material coordinator cum admin
ExxonMobil Asia Pacific
01.2014 - 01.2015
N level -
Braddell-westlake secondary