Nur Afiqah Bte Ismat

lized Commodities Team Buyer for the following Projects :

1) Neste Maintenance - Turn Around

2) Neste Asia Pacific (APAC Laboratory)

3) Neste Singapore Expansion (Commissioning)

4) Neste Maintenance - Shutdown

• Commodity Categories such as a wide range of Consumables Items, Safety Items, Laboratory Items, Technical Materials & Equipments on site.

• Purchasing, Contract management and Supplier Management.

Purchasing - Liaising with Engineering Team / Asset Team for every Job Scope / Addenda raised as per Contracting Planned, before sending the RFP / RFI / RFQ to the Suppliers.

Managed and Evaluate Competitive bidding from Quotes received from the Suppliers. To produce Commercial Bid Evaluation and Recommendations to the team for Review / Technical Bid Evaluation and Acceptance.

Contract management - To liaise with Legal for any changes or updates on any Frame Agreements / T&C's / NDA with Suppliers or Main Contractors. As well as to review for any Deviations found.

Supplier Management - To align with Compliance Team for Screening and Evaluating Suppliers before On-boarding / Pre-Qualify the Suppliers. As well as to Negotiate for T&C's agreement, Payment Terms, NDA.

• Seek approvals from the Site Manager / Leads for every Purchase Requisition raised from the end user.
• Converting PR - PO - Generating Purchase Order in Bio+ / Coupa with the right T&C's and send it to the Suppliers.
• To expedite and ensure Suppliers deliver the Materials on site as per expected date given before project execute.
• Maintaining good supplier relations and negotiating contracts. Supplier has to align and comply with all the Technical Requirements - MTC / Testing / Drawings for Approvals.
• Monitoring Warehouse personnel for GR to be done and also communicate with Finance team for closing the orders.
• Maintaining good relationship with Engineering team for a smooth sail on Material Planning and execution for projects.
• Attending cross functional meetings, prepare Monthly Report (expenses) and any other adhoc duties assigned.

• Coordinate purchasing activities for materials on site and services based on client / company needs, Handle quotation, issue purchase order and maintain updated records.
• Communicate with Requestor and understanding Technical Data Sheet for sourcing Materials in an ISO Drawings, Specifications, Track orders and ensure timely delivery.
• Update internal database with order details, Raise of Purchase Requisition to ERP System ( EPICOR ).
• Evaluate offers from vendors and negotiations, Vendor sourcing activities, Prepare reports - Price evaluation report, expenses report and vice versa.
• Perform other duties as assigned, Product specialization - Mechanical / Equipment / Man Power claim / Structure / Consumables.

• Source potential suppliers in line with specifications / Sending RFQ, Evaluate and update new / existing vendors into “Approve Vendor List”, Pre-qualifications compilation for vendors into company / AVL.
• Coordinate with projects Teams and Suppliers for any Technical clarification.
• Perform negotiations with short listed supplier(s) to the lowest best price with timely delivery.
• Ensure the appropriate T&C for purchases, Prepare Bid Tabulations for Approval, Coordinate with Project Teams members for any urgent purchases.
• Manage Inventory Items and replenishment of warehouse materials on Consumables / Safety Items / Mechanical items.
• Provide training internal and external BU (5 Business Units) staff personnels for MCR process training / Replenishment (Inventory) / Blanket Orders Purchases and the use of IFD.
• Manage sales order for blanket order in SAP system.
• Built relationships with vendors to negotiate ideal terms for purchases.
• Evaluated internal needs and developed plans for maintaining optimal supply levels.

• Work closely with the Procurement Manager.
• Attend to Instructions closely for Engineering support - Purchasing of RAW materials / Construction Materials.
• Jotting down specifications to raise MCR for engineers.
• Negotiations on quotes for pricing with local and overseas vendors.
• Issue Official Purchase Order and Expediting the delivery schedule.
• Assist engineers for work progress, Do good receive of materials and handover to Engineers.

• Handling and Controlling all ISO drawings / Transmittal receive from client.
• Issue Electronic and Hard Copy ISO drawings / Transmittal to subsidiaries.
• Monitoring Database frequently and to follow up on every revision drawings / transmittal received from engineering department.
• Organizing the Files and Documents Hard copy as well as soft copies in the system.

• Attend to MCR and send for RFQ to Suppliers.
• Work closely with engineers for specifications on items for negotiations with vendors.
• Ensuring Suppliers deliver the materials on time.
• Manage good receive of items in the system and attend materials checking with requester.
• Checking of Materials in the Warehouse house periodically with the Manager.
• Manage reports for any rust found for old stock keeps.

• Assisting the Manager and Team in handling administrative tasks on behalf of the client and project timelines.
• Plan work schedules and coordinate. This includes ordering supplies, updating and maintaining records and site registers, writing reports, scheduling meetings and visits and briefing suppliers, contractors and project teams.
• Developed comprehensive training materials for new employees, contributing to their successful onboarding experience.
• Organize safety documents and prepare check list for workers to attend courses - WSQ
• Assist on SIC for Contractors to attend from end to end.

• Data entry for pipe support given on ISO drawings Specs for tracking.
• Data entry for tracking of ISO drawing (Piping), Assist QA/QC on submission of ISO packs to Client.
• Assist on Time Sheet submission for workers on Site project.
• Monitored office supplies and made arrangements for restocking of low-stock items.
• Enhanced office organization with regular maintenance of files, records.
• Provided support for meetings by scheduling appointments, preparing materials, and taking detailed minutes.