Norliza Suhaimi

Handle a full spectrum of company Sales Administration job

- To answer calls

**To check, replying incoming inquiry emails & attend the inquiry (Flags/Flagpole/Railings/CCTC Pole/Letterbox inquiry)

** To attend & complete client's inquiries until the completion/delivery/installation of the project

** Alias with customers, suppliers & Singpost (Related to Letter Box Project)

** To issue Purchase Order for material orders with suppliers, monitoring the receiving items

** To request Artwork/Shop drawings with the Design/printing department & forward them to clients

** To assist & handle any ad-hoc task given by the Director

** To fill all sales documents. Keep on updating. to maintain a proper filling system, update all files

** To monthly update sales & quotation summary list

ADMINISTRATION/HUMAN RESOURCE :

** handle full spectrum of company Administration/Human Resources/Secretarial job

** to answering calls

** to checking, replying all in coming main company emails & highlights to related person if necessary

- to attend Director’s guest

- To assist and handle any ad-hoc tasks & directly reported to Director

- to arrange a monthly Management & Service Dept meetings for Director’s

- to filling all administration & HR documents. keep on updating ** to renew and keep track of employee Group Personal Insurance (addition/deletion employee), Company Fire Insurance/ Director’s personal insurance

** to search/ screening new joinee employee through Job street. And arrange their interview sessions accordingly

** to handle and arrange employee course/seminar/training (Registration/ accomodation/transportation)

** to handle & conduct employee matters (absenteeism/misconduct/personal matters/etc)

** to alias with Service Executive/Manager when related to the production employee matters

** to arrange hotel/ flight booking arrangement

** to issue related HR letters; appointment letter, increment letter, misconduct letter, circular internal/external memos and etc as per instructed by Director

** to monthly buy and refill pantry items

** to daily ensure the pantry area are clean and in order (the refreshments)

** to managing office maintenance matters, such as stationeries & all office Equipment (printers/photocopy machine/fax)

*8 to handle staff entertainment; birthday (If any)

** to keep track of company vehicles servicing and repairing record

- to daily update employee sick leave/ annual leave applications & submit to Director

- to daily monitoring employees punch card

** to handle payroll administration. Daily/monthly updates. Such as overtime, leaves, etc.

** to update IN and OUT employees personal details record

** to handle a petty cash for a Administration/Urgent purchase item, if required

** to monthly prepare & submit staff Advance petrol claims/ petty cash report to Accounts Dept

*8 to handling some banking matters - to monthly prepare punch card for employees

**SUB CONTRACTORS : To weekly/monthly handle sub-contractors ;

- Mineral water supply

- Phone and office cleaning

- Electricity

- Air conditioning

- Stationery supplier

**LOCAL AUTHORITIES :

- To alias with all government bodies, local authorities & agencies

- To keep track of company vehicles renewal insurance/roadtax/PUSPAKOM

- To alias & arrange with agent for PUSPAKOM inspections (company vehicles)

- to monthly prepare contribution payment for HRDF

- to handle PERKESO contribution payment

to assist/prepare any ad-hoc job instructed from the Top Management (Japanese MD & GM's)

*8 to prepare daily employee transport request of overtime & night shift

** to prepare transporter monthly payment report - to prepare minutes meeting

** to handle office & production equipment supply

** to handle subcontractor :

** Pest control/Water cooler monitor/Hygiene service/Cleaning & gardening

** to handling/issuing purchasing matter/delivery order

- to control HRA equipment monitoring

** handling local & oversea travelling for staffs who travels

** hotel, limousine & flight booking arrangement (Mostly for the Japanese Top Management from HKK (HQ) & Hitachi Koki (Malaysia) itself

** to issue monthly staff insurance report & medical/dental monitoring/updating

** Japanese VIP guest’s reception/entertainment arrangement - PABX system/AA system/update phone directory

** TELEKOM /call accounting system /incoming call management

** Corporate memberships renewal

** Corporate Affairs files maintenance

** Issuing purchase order for stationery office supply

** Subcontractor-hygiene service

** Office equipment control; fax/copier/electronic/whiteboard/shredder/camera, etc

** Update monthly meeting calendar

** Local employee welfare