Norbaieyah Othman

Work History

MKG Consulting Pte. Ltd.

08.2023 - Current

Handling full spectrum of corporate secretarial duties including company incorporations, registration of companies, striking‑off of companies, preparation of directorsʼ/shareholdersʼ resolutions for on‑going corporate secretarial matters for clients, opening bank accounts and change of signatories etc
Maintaining and updating the statutory books and records in compliance with the Singapore Companies Act 1967 (“the Act”) and liaise with clients to communicate, prepare and submit Statutory Returns with the ACRA
Attendance at Meeting (e.g Board, Shareholders, Committee and other relevant meetings) as may be required and prepare notices, compile agendas and meeting papers for the meetings as well as to prepare or where relevant review the minutes of the aforesaid meetings, circulate the same timely for comments and finalisation
Provide guidance and supervise junior employees, when required
Performing "housekeeping" for the secretarial documents.

YTK Consulting Sdn. Bhd.

07.2021 - 01.2023

Advise clients on the secretarial matters in accordance with Singapore Companies Act 1967
Organising, coordinating and attending Board of Directors' Meetings (BODM), Annual General Meetings (AGM) and Extraordinary General Meetings (EGM) including compilation of paper meetings, reports and timely produce the minutes of meetings
Performing the due diligence check of potential clients by collecting their pertinent information to determine money laundering/ terrorism financing (ML/TF) risk and take appropriate mitigating measures to address them
Liaising and co‑operate with the third parties (e.g
Accountant, auditor, tax agent, lawyer, banker, PA and etc.)
Preparing secretarial documents (e.g
Resolutions on ESOP, share capital reduction, change of constitution, etc.)
Review Unaudited Financial Statements and prepare XBRL
Performing e‑filing with ACRA & e‑stamping with IRAS
Organising secretarial training for the juniors/new staffs.

Acrafile Sdn. Bhd.

03.2015 - 06.2021

Act as Head of AGM Team and Regional Branch Manager who supervised all Kuala Lumpur and Batam Team staffs in preparing AGM documents and monitoring the filing of Annual Return with ACRA
Assist the Company Secretaries in Singapore in preparing the secretarial documents (e.g
Resolutions on change of directors/shareholders, opening/closing of bank account, issue and allotment of shares, etc.)
Filing the relevant documents with ACRA and performed adjudication of share transfer form with IRAS
Reviewed the Unaudited Financial Statements and liaise with the accountant in preparing of XBRL
Taking care of Kuala Lumpur office & staffs (e.g
Preparing pay slip, leave records, liaise with government body such as EPF, IRB and SOCSO)
Collaborate with Secretarial Team, Accounting Team and IT Team in establishment of secretarial and accounting software/application known as "SoEassy", "ZeroOne" and Hypernatics"
Involved in established the company policy
Records assets, revenue & expenses and preparing bookkeeping for Kuala Lumpur Team.

Warisan TC Holdings Berhad

03.2012 - 01.2015

Handling and assist in corporate secretarial matters in compliance with Companies Act 1965, Main Market and Ace Market Listing Requirements of Bursa Malaysia Securities Berhad, Malaysian Code on Corporate Governance and other statutory requirements
Organising, coordinating and attending BODM, Board Committee Meetings, Audit Committee Meetings and Shareholders Meetings including compilation of paper meetings, reports and timely produce the minutes of meetings
Preparing and drafting announcement(s) to Bursa Malaysia and other disclosures to the authorities from time to time
Any other ad hoc duties and secretarial assignments as may be assigned from time to time.

Lee Hishammuddin Allen & Gledhil

01.2008 - 02.2012

Support in secretarial compliance works and related matters in accordance with Companies Act 1965
Assisting and attending AGMs
Preparing resolutions and statutory forms and ensure that all relevant forms have been filed with SSM within the period
Undertake special assignments and ad hoc functions and duties assigned by the Company Secretary/Lawyer from time to time.