Norbaieyah Othman
Senior Corporate Secretary Executive
Summary
An excellent detail oriented and well organise Assistant Company Secretary with 15 years of experience in secretarial fields in both Malaysia and Singapore, looking for a new challenge to enhance my career and utilise my skills.
Overview
16
16
years of professional experience
2
2
Languages
Work History
Senior Corporate Secretarial Executive
MKG Consulting Pte. Ltd.
08.2023 - Current
- Handling full spectrum of corporate secretarial duties including company incorporations, registration of companies, striking‑off of companies, preparation of directorsʼ/shareholdersʼ resolutions for on‑going corporate secretarial matters for clients, opening bank accounts and change of signatories etc
- Maintaining and updating the statutory books and records in compliance with the Singapore Companies Act 1967 (“the Act”) and liaise with clients to communicate, prepare and submit Statutory Returns with the ACRA
- Attendance at Meeting (e.g Board, Shareholders, Committee and other relevant meetings) as may be required and prepare notices, compile agendas and meeting papers for the meetings as well as to prepare or where relevant review the minutes of the aforesaid meetings, circulate the same timely for comments and finalisation
- Provide guidance and supervise junior employees, when required
- Performing "housekeeping" for the secretarial documents.
Corporate Secretarial Assistant Manager
YTK Consulting Sdn. Bhd.
07.2021 - 01.2023
- Advise clients on the secretarial matters in accordance with Singapore Companies Act 1967
- Organising, coordinating and attending Board of Directors' Meetings (BODM), Annual General Meetings (AGM) and Extraordinary General Meetings (EGM) including compilation of paper meetings, reports and timely produce the minutes of meetings
- Performing the due diligence check of potential clients by collecting their pertinent information to determine money laundering/ terrorism financing (ML/TF) risk and take appropriate mitigating measures to address them
- Liaising and co‑operate with the third parties (e.g
- Accountant, auditor, tax agent, lawyer, banker, PA and etc.)
- Preparing secretarial documents (e.g
- Resolutions on ESOP, share capital reduction, change of constitution, etc.)
- Review Unaudited Financial Statements and prepare XBRL
- Performing e‑filing with ACRA & e‑stamping with IRAS
- Organising secretarial training for the juniors/new staffs.
Executive Company Secretary
Acrafile Sdn. Bhd.
03.2015 - 06.2021
- Act as Head of AGM Team and Regional Branch Manager who supervised all Kuala Lumpur and Batam Team staffs in preparing AGM documents and monitoring the filing of Annual Return with ACRA
- Assist the Company Secretaries in Singapore in preparing the secretarial documents (e.g
- Resolutions on change of directors/shareholders, opening/closing of bank account, issue and allotment of shares, etc.)
- Filing the relevant documents with ACRA and performed adjudication of share transfer form with IRAS
- Reviewed the Unaudited Financial Statements and liaise with the accountant in preparing of XBRL
- Taking care of Kuala Lumpur office & staffs (e.g
- Preparing pay slip, leave records, liaise with government body such as EPF, IRB and SOCSO)
- Collaborate with Secretarial Team, Accounting Team and IT Team in establishment of secretarial and accounting software/application known as "SoEassy", "ZeroOne" and Hypernatics"
- Involved in established the company policy
- Records assets, revenue & expenses and preparing bookkeeping for Kuala Lumpur Team.
Senior Assistant Company Sceretary
Warisan TC Holdings Berhad
03.2012 - 01.2015
- Handling and assist in corporate secretarial matters in compliance with Companies Act 1965, Main Market and Ace Market Listing Requirements of Bursa Malaysia Securities Berhad, Malaysian Code on Corporate Governance and other statutory requirements
- Organising, coordinating and attending BODM, Board Committee Meetings, Audit Committee Meetings and Shareholders Meetings including compilation of paper meetings, reports and timely produce the minutes of meetings
- Preparing and drafting announcement(s) to Bursa Malaysia and other disclosures to the authorities from time to time
- Any other ad hoc duties and secretarial assignments as may be assigned from time to time.
Secretarial Officer
Lee Hishammuddin Allen & Gledhil
01.2008 - 02.2012
- Support in secretarial compliance works and related matters in accordance with Companies Act 1965
- Assisting and attending AGMs
- Preparing resolutions and statutory forms and ensure that all relevant forms have been filed with SSM within the period
- Undertake special assignments and ad hoc functions and duties assigned by the Company Secretary/Lawyer from time to time.
Education
The Chartered Governance Qualifying Programme (CGQP) -
12.2027
Professional Diploma in Corporate Administration - undefined
Malaysian Certificate of Education - undefined
Skills
Microsoft Office
Malaysia Companies Act, 1965
Singapore Companies Act
Corporate Governance
Workflow Planning
Mentoring
Time Management
Business Advisory
Preparing XBRL
Timeline
Senior Corporate Secretarial Executive - MKG Consulting Pte. Ltd.
08.2023 - Current
Corporate Secretarial Assistant Manager - YTK Consulting Sdn. Bhd.
07.2021 - 01.2023
Executive Company Secretary - Acrafile Sdn. Bhd.
03.2015 - 06.2021
Senior Assistant Company Sceretary - Warisan TC Holdings Berhad
03.2012 - 01.2015
Secretarial Officer - Lee Hishammuddin Allen & Gledhil
01.2008 - 02.2012
MALAYSIA INSTITUTE OF SECRETARIES AND ADMINISTRATORS - The Chartered Governance Qualifying Programme (CGQP),
KOLEJ POLY-TECH MARA KUALA LUMPUR - Professional Diploma in Corporate Administration,
MAKTAB RENDAH SAINS MARA PENDANG - Malaysian Certificate of Education,