Summary
Overview
Work History
Education
Skills
References
Custom section
Timeline
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NORARIFAH RUSLAN

NORARIFAH RUSLAN

Office Administrative
Singapore,SG

Summary

Dedicated administrative professional with over 10 years of experience in dynamic office environments, adept at prioritizing multiple tasks and delivering prompt solutions. Proven ability to adapt to diverse company expectations and effectively fulfill responsibilities with appropriate guidance. Demonstrated expertise in HR and accounting functions, enhancing overall team efficiency and contributing to organizational goals. Committed to fostering a positive workplace atmosphere while managing workloads, greeting visitors, and supporting staff needs.

Overview

16
16
years of professional experience

Work History

Office Administrator

First Page Digital
05.2023 - Current
  • Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained electronic and paper filing systems for easy retrieval of information.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.
  • Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
  • Contributed to a positive work environment by fostering strong working relationships among colleagues.
  • Assisted in event planning efforts for company gatherings, conferences, or workshops to enhance employee engagement and networking opportunities.
  • Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
  • Facilitated smooth operations by maintaining updated inventory records, anticipating supply needs, and placing timely orders for essential materials.
  • Oversaw inventory management, ensuring office supplies were adequately stocked without overordering.
  • Fostered positive work environment by organizing team-building activities, leading to increased employee satisfaction and retention.
  • Last Drawn: SGD 3,520
  • Reason for leaving: Seeking for a better opportunites

Admin Executive

Jankosoft Pte Ltd
10.2021 - 04.2023
  • 1. Create Quotation & Invoice when required from Sales Team.
  • 2. Billing for monthly recurring
  • 3. Check for Mail
  • 4. First hand contact enquiry from customer.
  • 5. Schedule of appointment for MD for vendor meetings.
  • 6. Attend to any vendor meeting for new contracts/partnership
  • 7. Schedule account payable when due.
  • 8. Chase for account receivable.
  • 9. Give monthly account report for monthly EXCO meeting.
  • 10. Post a job posting for required position in the company
  • 11. Pre-screen staff for interview
  • 12. Assist in monthly payroll and Claims.
  • 13. Maintain employee records
  • 14. Onboard new staff with employee benefits
  • Last Drawn: SGD 2,800
  • Reason for leaving: Management Change

Network Assistant

DHL eCommerce
06.2021 - 12.2021
  • 1. Billing
  • 2. Provide for first level investigation / follow-up of service quality lapses
  • 3. Ensure Quality data are extracted in an accurate manner - Highlight to the team
  • 4. Service Providers any inconsistencies or lapses
  • 5. Liaise directly with vendor on any discrepancy
  • Last Drawn: SGD 2,280
  • Reason for leaving: DHL eCommerce closed down

Billing Assistant

Toll Global, Forwarding
10.2018 - 05.2019
  • 1. Contacted customers and third party payers to pursue payments.
  • 2. Received, sorted and distributed incoming mail.
  • 3. Updated CW1 spreadsheets with tracking data.
  • 4. Produced and mailed invoices, payment reminders and financial notices.
  • 5. Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
  • 6. Executed billing tasks and recorded information in company databases.
  • 7. Managed invoicing and payment processing operations. Received and sorted mail, prepared packages for delivery and scanned documents
  • Last drawn: SGD 1,920
  • Reason for leaving: Star Cruise contract not renew.

Admin Assistant

Soyee Singapore Pte Ltd
01.2010 - 09.2018
  • 1. Calculated hours and submitted payroll to achieve timely distribution of funds for Team
  • 2. Prepared and mailed invoices to customers, processed payments and documented account updates.
  • 3. Monitored outstanding invoices and performed collections duties.
  • 4. Completed and processed average number of purchase orders and customer invoices each quarter.
  • 5. Managed invoicing and payment processing operations.
  • 6. Prepared bills receivable, invoices and bank deposits. Posted customer payments by recording cash, checks and credit card transactions.
  • 7. Processed incoming payments in accordance with established financial policies.
  • 8. Verified discrepancies and resolved clients' billing issues
  • Last Drawn: SGD 1,860
  • Reason for leaving: Need to open up to more opportunities.

Education

Diploma - Human Resource

Kaplan Singapore
04.2018

Nitec - Fitness Training

ITE College West
12.2009

Skills

  • Microsoft Outlook

  • Planning events

  • Scanning and copying

  • Travel arrangements

  • Inventory management

  • Administrative support

  • File maintenance

  • Office administration

  • Telephone reception

  • Office supply management

  • Time management

  • Office management

References

References available on request.

Custom section

  • Date Availability: 1 Month
  • Expected Salary: SGD 4,500

Timeline

Office Administrator

First Page Digital
05.2023 - Current

Admin Executive

Jankosoft Pte Ltd
10.2021 - 04.2023

Network Assistant

DHL eCommerce
06.2021 - 12.2021

Billing Assistant

Toll Global, Forwarding
10.2018 - 05.2019

Admin Assistant

Soyee Singapore Pte Ltd
01.2010 - 09.2018

Nitec - Fitness Training

ITE College West

Diploma - Human Resource

Kaplan Singapore

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NORARIFAH RUSLANOffice Administrative