Noor Hazlindah Binte Suleiman

-Providing overall administrative support functions, photocopying, faxing, receiving guests, answering of phonecalls, emails

-Oversees & maintain the office central filing system / documentation as per ISO standards.

-Oversees overall office maintenance ensuring stationeries are replenish, photocopier/fax machines breakdowns, air-cons etc

-Preparation of quotations, quotation summary reports, delivery order, tender submissions & other ad-hoc duties as assigned by the Project Engineer.

- To prepare and conduct internal audit as assigned prior to external audit

- To assist QMR ; sending out/ collating surveys, documentation works

-Was sent to a facility (Applied Materials South East Asia Pte Ltd) from time to time and provide frontline customer service support which includes franking of mails, collects incoming mails, parcels etc, despatching local and overseas couriers, answering the main line calls using the PABX system, booking of taxi, making travel arrangements, booking of conference room, welcomed walked in guest and enquiries and other ad-hoc duties as assigned.

-In HQ (UMC), provide general administrative support mainly to the Purchasing and Training Department doing data entry, stock taking, applying of SDF grant, preparing of training materials and presentations

-Was sent to another facility to do observatory work and monitor flow of work.

-Provide reception duties as and when the receptionist is away on leave or on mc.

-Providing overall administrative support functions, which includes typing, photocopying, binding, proof-reading of documents.

-Handles outgoing faxes and distribute incoming faxes to its respective departments.

-Franking of outgoing mails and distribute incoming mails to its respective recipients/ departments.

-Oversees & maintain the office filing system, implement new central filing system for Service Department as per ISO requirements.

-Oversees overall office maintenance ensuring stationeries & pantry supplies are replenish, photocopier machines breakdowns, air-cons

-Reception duties includes answering calls using the PABX system, making overseas call, greet and welcome walk in guest or enquiries, booking of taxi

-Processing of Purchase Orders and liaising with suppliers for RFQ

-Providing admin support functions to the Project/ Drafting department & Service Department.

Promoted to Sales Coordinator cum Office Administrator

-Multi-tasking between office administrative support and being a Sales Coordinator.

-Sales coordinating job includes replying to sales enquiries, outsourcing for tenders/leads, tenderers, compiling tender documents for submission, preparing sales quotation, generate monthly sale reports, taking down sale minutes.

-Liasing with other branches situated in parts of Asia and HQ in UK for updated ISO procedures and brochures.

-Responsible for making some editorial/advertorial for a construction magazine featuring the company’s products

-Other miscellaneous duties includes, assisting/ coordinating/ organizing with the HR dept for events, Family Day, Annual Dinner & Dance, getting sponsorship for gifts etc.

-Updating of leave entitlement for the HR department.

-Providing general administrative support; answering calls, photocopy, oversees mails/couriers, receive guests, data entry

-Assist to manage office filing system & to ensure proper documentation, update & implement new filing system

-Oversees overall office maintenance ensuring stationeries & pantry supplies are replenish, up keep of office equipments such as photocopier machines, fax machines, phones, air-con breakdowns, maintenance issues

-Responsible in providing sales support for the Sales Department such as taking down sales enquiries, preparing of purchase orders/ purchase requisitions, sales quotation with an aid of an accounting software.

-Providing general administrative support for the tender department ; collation of company's brochures, assist in tender submissions