Nissa Noordin
Summary
Having a proactive and flexible approach to juggling many different priorities, and able to work autonomously and take ownership of all aspects of tasks or projects.
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Goldman Sachs
06.2021 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
PMO Analyst & Executive Assistant
Nomura
08.2020 - 05.2021
- Provided personalized end-user training, offering education via in-person and online courses.
- Successfully launch automation for COVID-19 Tracker for the IT Team Members based in Singapore and Hong Kong. A joined effort with the automation team members that is based in Shanghai.
- Worked on Vendor Governance to improvise on the workflow of allocating each vendor to the projects that IT is working on and making sure each allocation comes with the cost allowed to spend on projects.
- Providing support for Regional Head of Technology. Manages daily calendar and all meetings locally and internationally, working with different time zones, which covers EMEA, North America. Collate, administer and process Travel and Expense
as well as travel arrangements when needed. Minimal travel arrangements at the moment due to the current pandemic. - Processing invoices for payments making sure that charges no discrepancies and allocating each invoice to the PR that it was originally raised from. Using MS Excel heavily with Pivot and V Look-up to work on Cost Allocation Sheet as to charge
each cost center accordingly - depending on their usage. - Assisted in creating slides or memorandums using PowerPoint or Excel for presentations meetings. Being the person in charge to be sending out announcements for Technology Team regionally within APAC for Town-hall Invites, etc. Maintaining and updating the Regional IT Department Distribution List & Admin SharePoint.
Executive Assistant
Cargill
08.2018 - 08.2020
- Provided secretarial support which includes outlook calendar management and extensive travel arrangements regionally (air and ground) for the Regional HR Leader. Manages daily calendar and all meetings locally and internationally, working with different time zones, which covers EMEA, North America. Collate, administer and process Travel and Expense.
- Assisted with VISA or ESTA applications and requests. Applying for Entry and Visit Visa with Letter of Invitation for Team Members who travel or for the candidate who will be flying in for interviews. Worked closely with Travel Agent planning extensive itineraries for HR Team.
- Assisted in creating slides or memorandums using PowerPoint or Excel for presentations meetings. Being the person in charge to send out HR Announcement
regionally within APAC for Town-hall Invites, etc. Updating APAC Organization Charts for Human Resources which includes Talent Acquisition, Talent Performance,
and Operations. Maintaining and updating the Regional HR Department Distribution List. - Single-handedly organize events within HR APAC Leadership Meeting which include group hotel bookings, meeting agendas, etc. for every quarter of the financial year.
- Assisted in handling the logistics for the New Hire Orientation programs for the HR Operations Team. Working with the on-boarding and off-boarding team and coordinate for new hires and internal transfers, for desk allocations, ID
Pass Activation, Corporate Credit Card Application, Corporate Mobile Phone Application, and Laptop Issuance. - Assisted with the 3 days APAC Leadership Meeting which includes group hotel bookings, meeting agendas, etc. for every quarter of the financial year.
Education
Certificate in Business Management -
Management Development Institute of Singapore
Queenstown, Singapore12.2010
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Office Administration
- Meticulous attention to detail
- Information confidentiality
- Expense Reporting
- Calendar Management
- Interpersonal Communication
- Professional and mature
- Travel Coordination
- Meeting planning
- Travel Arrangements
- Excel spreadsheets
- Resourceful
- Project Planning
- Project Management
Reading
Novels
Languages
English
Bilingual or Proficient (C2)
Malay
Bilingual or Proficient (C2)
Chinese (Mandarin)
Beginner (A1)
Timeline
Executive Assistant
Goldman Sachs
06.2021 - Current
PMO Analyst & Executive Assistant
Nomura
08.2020 - 05.2021
Executive Assistant
Cargill
08.2018 - 08.2020
Certificate in Business Management -
Management Development Institute of Singapore
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