NISHA VIGNESWA RAN
Johor Bahru
Summary
Organized and detail-oriented administrative professional with experience in managing office operations, scheduling, and documentation. Skilled in handling multiple tasks efficiently, maintaining accurate records, and supporting team productivity. Known for strong communication and problem-solving abilities. Seeking to contribute to a dynamic organization in an administrative role.
Overview
9
9
years of professional experience
Work History
Project Admin & QS
LEAP INTERGRATED PTE LTD
TAI SENG
08.2024 - 04.2026
- Maintain a well-organized master filing system, including job reference control for Material Requisition (MR) forms, Job Number, invoices, etc.
- Efficiently handle and distribute all incoming and outgoing internal and external correspondence.
- Verify project staff TMS clock-in/out records and generate weekly reports, including staff movements (MC, leave, etc.).
- Secure and manage soft copies of Work Orders (WO), Invoices, and Purchase Orders (PO).
- Manage stationery inventory and issue supplies as needed.
- Register new instruments in the Instrument Master List and monitor loan item movements.
- Conduct exit clearance for Project & Engineering staff, ensuring all company-loaned items are returned.
- Monitor and maintain stock of blank forms.
- Assign control numbers and distribute Material Requisition (MR) forms, ensuring inclusion of checklist, ACB, and quotations.
- Confirm that MR-listed suppliers are from the Approved Supplier List (ASL).
- Record newly awarded jobs and assign corresponding Job Numbers.
- Compile and submit weekly and monthly reports on PO/LOA received from Sales and Project departments to GM, Finance Manager, and Operations Director.
- Coordinate with managers/engineers to draft and issue customer invoices and vendor progress claim certificates.
- Update the Actual Cost Breakdown Report monthly for each project.
- Track and manage documentation related to internal/external meetings and ISO issues.
- Consolidate BCA track records for renewal purposes.
- Undertake new assignments and responsibilities as required by business needs.
Sales Admin
NJD Trading Pte Ltd
SINGAPORE
03.2023 - 04.2024
- Matching of invoices received with PO, DO & quotation, performing supplier statement reconciliations, answering phone call, loading for delivery orders, sales everyday report, checking stocks, maintain proper records and filing of documents
Operator
Dou Yee Tech Pte Ltd
Singapore
01.2023 - 03.2023
- Operating machine, check part body & part weight, check part with scope
Warehouse & Admin Assistant
VS SDH Bhd
06.2022 - 12.2022
- Handle data entry and filing, checking stocks, ensure inventory tally with AutoAccount system, data entry for inventory management, checking the quality and quantity of incoming/outgoing goods to ensure correctness and acceptable quality
Admin Assistant
Rengas Trading&Manufacturing (M) SDH Bhd
07.2020 - 08.2022
- Generate & issue invoice, credit notes & statements of accounts in a timely manner, matching of invoices received with PO, DO & quotation, performing supplier statement reconciliations, prepare the said documents for mailing to the customer, ensure inventory tally with SQL system, maintain proper records and filing of documents, preparation of quotations, invoices, and renewal contracts, apply for work site permits
Quality Control
Polycore Optical (M) SDH Bhd
02.2019 - 07.2020
- Ensure that production plan is well followed according to documents provided, ensure that production and quality records are well filled up and that corrective actions have been taken in case of deviance, double check recipes against standards before authorizing batch production, control that packaging is conform to standards and well monitored (labels, weights, metal detection etc.), double check all production records during production, control cleaning procedures and records
Purchasing Clerk
United Kotak Berhad
05.2018 - 01.2019
- Provide administrative support of purchase, inventory purchase order and interbilling, responsible for checking purchase and delivery related documents, maintain proper record and filling system, data entry with SQL system
Retail Assistant
Watson JPO
03.2017 - 01.2018
- Cashiering, customer service, housekeeping, and replenishment of stocks
Education
PT3 - SPM -
SMK KULAI BESAR
12-2018
CERTIFICATE IN COMPUTER SKILLS - undefined
RPI COLLEGE
12-2021
UPSR - undefined
SJK(T) KULAI BESAR
12-2012
Skills
- Customer Assistance
- Patience and Empathy
- Inventory Tracking
- POS System Operation
- SQL System
- Auto Account System
- ERP System
Timeline
Project Admin & QS
LEAP INTERGRATED PTE LTD
08.2024 - 04.2026
Sales Admin
NJD Trading Pte Ltd
03.2023 - 04.2024
Operator
Dou Yee Tech Pte Ltd
01.2023 - 03.2023
Warehouse & Admin Assistant
VS SDH Bhd
06.2022 - 12.2022
Admin Assistant
Rengas Trading&Manufacturing (M) SDH Bhd
07.2020 - 08.2022
Quality Control
Polycore Optical (M) SDH Bhd
02.2019 - 07.2020
Purchasing Clerk
United Kotak Berhad
05.2018 - 01.2019
Retail Assistant
Watson JPO
03.2017 - 01.2018
UPSR - undefined
SJK(T) KULAI BESAR
CERTIFICATE IN COMPUTER SKILLS - undefined
RPI COLLEGE
PT3 - SPM -
SMK KULAI BESAR