NGUYEN THI VAN ANH

• In charge of Payables for Exams operations team including monthly service payments (recurring service, venue hire and one-off purchase), payment for venue staff and part-time staff for Exams team
• Collect invoices and prepare payments file, ensure all payments comply with internal P2P process and policy from Finance
• Purchase order management, working with Procurement team and Operation teams about contract registration and follow up with contract life cycle for PO creations during financial year
• In charge of vendor creation for new suppliers/venue staff/examiners following procurement process
• Maintained constructive vendor relationships
• In charge of Receivables from Exams team including preparing data for SSC to record income for unidentified items
• Prepare month end journals (accruals, prepayments, trade debtors, refund journal, etc.) and support income reconciliation
• Other tasks (if assigned) including preparing expense reports for analysis or budget purpose.

Administrative support services for business operation of Head office and Teaching centers in Ho Chi Minh City: managing taxi cards, mobile phone, parking, stationery, mailing, etc for Head office and teaching centers

• Manage and follow up payments for office and residential leases, utilities, office and facilities related services to ensure payments are properly processed and follow P2P process and policy from Finance
• Manage and monitor purchase of service and commodities for office and teaching centers following corporate policy and procedures
• Contract management for services of Administration & Facilities team, ensure the expenditure contract registration on the system is up-to-dated, in charge of contract renewal, new contract for service < GBP 10,000, contract annex, etc
• Assist line manager in new teaching center projects in term of financial, administrative, contract and legal supports, etc
• Other tasks as assigned.

• Work with Online Math product team to brainstorm about marketing plans, converting leads for new online classes
• Calling customers for introducing new programs, converting leads, getting feedbacks and comments about new products
• Support on preparing weekly sales report about new Online product, make analysis for new ideas & solution.

• Support general operation and administrative service of learning centers
• In charge of monthly payment plan and budget control for Admin team (record monthly operation cost for all learning centers, review/prepare monthly payments from learning centers and Head office, prepare forecast for annual operation cost for Admin team) In charge of purchasing process for new equipment, teaching material, register new service, material for internal use, etc
• Work with landlords for all issues related to rent contracts, appendices, maintenance, ad-hoc issues, etc.) Support Learning center expansion projects, follow up with contract signing with vendors and payments
• Support inventory management and maintenance for learning centers.

• Manage daily operation of learning center
• In charge of purchasing and payments for office utilities, office lease, all service payments and operation costs in learning center Other tasks (if any) including supporting Marketing tasks, events, Summer Camp project, PA tasks, etc.

• In charge of admin tasks for operation team
• Support preparing reports, marketing analysis report for team
• Support work with school about policies/application forms, fact sheets, change in school fees
• Other tasks assigned by Operation manager (ad-hoc, PA tasks, etc.)

• Support Admin tasks for HR & Admin team (prepare stationery, access cards, welcome new staff, admin reports, etc.) Other ad-hoc admin tasks (if assigned)