Ng Jing Ling, Zoe

Accounts Payable-

• Reconciliation of Statement Of Accounts with vendor invoices/credit notes
• Liaising with suppliers for missing documentations
• Monitor the aging of payables and resolve on discrepancies.
• Convert AP Purchase Order to invoices
• Export bank statement in excel, update PV reference no. & description
• Arrange weekly payments and month end bulk payments
• Email payment details to inform invoice has been paid
• Listing of Top 10 suppliers
• Recording and reconciliation of Petty cash
• Setup OCBC Velocity Payments

Accounts Receivable-

• Download POS in excel and consolidate daily sales report on a weekly basis
• Prepare all daily Receipts, misc receipts & Sales Journals (include Delivery platforms) using pre-setup template
• Download Bank statements, updates document references/ Descriptions as per prepared in Payment List and Receipt Journals
• MYOB/ New system (MS BC), input of AP entries with allocation of costing code /entity, Receipts (AR) and Post POS statements/ Sales Journals
• Conversion & posting of purchases invoices & sales invoice. Posting of payments & receipts

Others-

• Assist in audit schedule
• Assist in any other ad-hoc tasks requested by Accounts Manager

• Manage administrative work in the RC office, filing & creating monthly payments to vendors (utilities & other expenses)
• Preparation of claims for purchases that was made using own funds, for the centre
• Creating payments to course instructors monthly
• Ensuring the instructors are paid on time
• Yearly auditing checks for financial year end, audit findings & discrepancies
• Assist to planning of events, finding related vendors to order or purchase
• Creating budget for income and expenditure for approval, before event date
• Creating statement of accounts after event, to claim reimbursement grants from vendors (if there is any)
• In charge of classes & courses, taking weekly attendance for participants
• Ensure participants pay for the course fees before commencement of new course term
• Helps out with publicity, if needed to put up posters on notice boards urgently
• Create and design a poster using Canva Design / Microsoft Word for classes and upcoming events.
• Reaching out to residents, which includes selling tickets for events and assists with house visits

• Customer service - Serving and greeting customers whenever they enters the store
• Handling of cash register (POS System) and processing of cash / card payments
• Handles stock transfers, replenishments and ordering of stocks from other outlets
• Arranging of stocks in the stock room, whenever there is delivery for replenishments or new stocks
• Rearranging of display, to put up new designs for clothing & shoes on sales floor
• Daily sales reporting, on specific timing given by company
• Opening & closing of store
• Creates sales report before closing
• Sales reports includes month to date, year to date sales for the store & personal sales
• Sales achievements & target for hitting monthly store and personal target.

• Customer service - Serving and greeting customers whenever they enters the store
• Handling of cash register (POS System) and processing of cash / card payments
• Handles stock transfers, replenishments and ordering of stocks from other outlets
• Arranging of stocks in the stock room, whenever there is delivery for replenishments or new stocks
• Rearranging of display, to put up new designs for apparels & shoes onto the sales floor
• Opening & closing of store
• Creates sales report before closing
• Sales reports includes month to date, year to date sales for the store & personal sales
• Works hard to upsell products, in order to hit monthly store target.