Ng Lee Chin
Overview
20
20
years of professional experience
Work History
Senior Accounts Executive
Jungheinrich Lift Truck (Singapore) Pte Ltd
Singapore
11.2009 - 06.2025
- Manage the full spectrum of the Accounts Receivable (AR) function, ensuring accurate and timely processing of transactions.
- Proactively initiate and monitor daily collection activities to ensure timely payment from customers.
- Maintain and regularly update customer master data to ensure accuracy and completeness.
- Follow up on overdue invoices in collaboration with the sales team and directly with customers.
- Execute the dunning process (reminder letters), manage dispute cases, and perform credit control activities within SAP.
- Prepare and analyze monthly AR aging reports, Statements of Account (SOA), and debtor monitoring reports for bi-weekly AR management meetings.
- Serve as the primary point of contact for all AR-related queries, both internal and external.
- Conduct credit assessments, monitor credit limits, evaluate the creditworthiness of new and existing customers, and provide recommendations and decisions on credit applications.
- Perform customer account blocking for overdue receivables and liaise with legal counsel for the issuance of Letters of Demand (LOD) to delinquent customers.
- Maintain and promote internal controls and standardized AR and credit control procedures.
- Handle the Accounts Payable (AP) function to ensure timely and accurate processing of payments.
- Maintain and update vendor master data to ensure compliance and accuracy.
- Match vendor invoices with purchase orders and ensure expenses are in line with company policies.
- Verify and capture staff expense claims, ensuring adherence to company guidelines.
- Prepare monthly bulk vendor payment runs and weekly staff reimbursement runs.
- Perform monthly vendor statement reconciliations and resolve any discrepancies promptly.
- Update daily bank book and cash flow to support financial visibility and planning.
- Perform monthly bank reconciliations to ensure accurate financial records.
- Support both internal and external audits by preparing necessary documentation and resolving queries.
- Assist in month-end closing activities and other ad hoc tasks assigned by the Finance Manager.
- Participate in finance-related projects and any other duties as assigned.
Accounts Assistant
United Machinery Services Pte Ltd (A member of the Denyo Group)
10.2007 - 10.2009
- Match vendor invoices with purchase orders and goods received; ensure accuracy before posting.
- Process and issue AP cheques; update bank book balance accordingly.
- Prepare and process telegraphic transfers (TT) for overseas creditors.
- Maintain AP sub-ledger in SAP, including foreign currency transactions and intercompany payments.
- Reconcile monthly creditor statements and resolve discrepancies.
- Monitor monthly utility bills, bank charges, and general overhead expenses.
- Maintain monthly accrued expenses and prepayment schedules for month-end closing.
- Generate AP reports including AP Aging, realized/unrealized exchange gains/losses, and purchase updates.
- Issue official receipts to customers and update bank book balances for incoming payments.
- Record AR collections in SAP and notify relevant sales staff via email.
- Handle physical collections of cash/cheques and ensure timely bank deposits.
- Monitor and follow up on outstanding balances, commissions, and contra accounts.
- Verify and reconcile sales updates in SAP.
- Prepare month-end AR reports including AR Aging, realized/unrealized exchange gains/losses, customer SOA, and sales update reports.
- Manage petty cash transactions, perform weekly cash counts, and maintain reconciliation in SAP.
- Process monthly petty cash reimbursements and weekly staff claims.
- Handle staff advances, business trip refunds, and entertainment/travel expenses.
- Review and monitor business trip reports for compliance and completeness.
- Prepare and reconcile monthly bank statements with internal records.
- Ensure all receipts and payments are accurately reflected in the bank book and general ledger.
- Prepare and maintain monthly rental inventory and stock list by product.
- Monthly and year-to-date sales summary reports by product and by customer.
- Sales analysis and associated cost reports.
- Upload weekly exchange rates for accurate financial postings.
- Generate financial reports for internal use and management meetings.
- Prepare monthly audit schedules, including AP & AR balances, realized/unrealized FX gain/loss, related party and intercompany transactions, profit & loss and balance sheet schedules.
- Maintain proper filing and documentation for audit trail and internal control compliance.
Accounts Assistant
@Notebook.Com Pte Ltd
04.2007 - 09.2007
- Collect cash and cheques from customers and perform timely bank deposits.
- Update the daily bank book balance to reflect all incoming and outgoing transactions.
- Perform daily reconciliation between sales invoices and sales analysis by payment type to ensure accurate AR entries in the accounting system.
- Prepare and execute monthly bank reconciliations, including necessary journal adjustments.
- Maintain and monitor the AP payment schedule to ensure timely payments to creditors.
- Issue cheques to suppliers in accordance with payment terms and update the accounting system accordingly.
Accounts Assistant
Texchem-Pack (PP) Sdn Bhd
10.2006 - 02.2007
- Receive and verify invoices from the Purchasing Department, employee expense claims, and other bills for the preparation of payment vouchers and cheques.
- Use accounting software to maintain the vendor payable ledger and process payments to vendors accurately and on time.
- Record and process credit and debit advice to maintain an accurate bank book balance.
- Prepare monthly bank reconciliation statements to ensure alignment between bank records and the company’s ledger.
- Conduct monthly vendor reconciliation to resolve any discrepancies and ensure account accuracy.
Accounts Assistant
Pelana Tenggara Sdn Bhd & Demochase Sdb Bhd
06.2005 - 09.2006
- Capture supplier invoices, employee expense claims, and other bills for the issuance of payment vouchers and cheques.
- Maintain accurate records of accounts payable using accounting software, ensuring timely processing of vendor payments.
- Record credit advice received from the Finance Department to update bank book balances.
- Prepare and update the cash book to reflect daily payment activities and fund movements.
- Prepare monthly bank reconciliation statements to ensure consistency between bank records and internal ledgers.
- Investigate and resolve any discrepancies identified during the reconciliation process.
- Receive daily and seasonal collection bank-in slips, sales invoices, and cheques from the complex car park Finance Department for recording and updating the bank book.
- Enter invoices from complex car park operations into the accounting system and process payment vouchers and cheques.
- Prepare monthly general ledger reports for car park daily and seasonal collections and reconcile them against the monthly collection report provided by the car park Finance Department.
- Record petty cash vouchers received from the complex division using accounting software.
- Prepare monthly bank reconciliation statements specific to the car park operations account.
Education
Group Diploma - Accounting
LCCI International Qualification
01.2005
SPM - undefined
SMJK Hua Lian
Taiping, Perak01.2000
Skills
- SAP ERP
- SAP Business 1
- UBS Computerized Accounting
- UBS Computerized Stock Control
- Microsoft Office - Excel and World
- Language - English, Mandarin and Malay (written and spoken)
Languages
English
Bilingual or Proficient (C2)
Chinese (Mandarin)
Bilingual or Proficient (C2)
Malay
Upper intermediate (B2)
Timeline
Senior Accounts Executive
Jungheinrich Lift Truck (Singapore) Pte Ltd
11.2009 - 06.2025
Accounts Assistant
United Machinery Services Pte Ltd (A member of the Denyo Group)
10.2007 - 10.2009
Accounts Assistant
@Notebook.Com Pte Ltd
04.2007 - 09.2007
Accounts Assistant
Texchem-Pack (PP) Sdn Bhd
10.2006 - 02.2007
Accounts Assistant
Pelana Tenggara Sdn Bhd & Demochase Sdb Bhd
06.2005 - 09.2006
Group Diploma - Accounting
LCCI International Qualification
SPM - undefined
SMJK Hua Lian