Nazlin Rahman
Executive Secretary
Shah Alam,Shah Alam Selangor
Summary
Proven to enhance office efficiency and executive productivity, tenure at UMW Corporation Sdn.Bhd. showcases exceptional organizational skills and professionalism. Mastering calendar and travel management, I've significantly improved internal communication and streamlined operations. Collaborative approach and strong decision-making ability have been pivotal in achieving organizational goals.
Overview
31
31
years of professional experience
Work History
Executive Secretary
UMW Corporation Sdn.Bhd.
04.2000 - Current
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Answered high volume of phone calls and email inquiries.
- Optimized time management for executives through skilled coordination of tasks and priorities.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations.
- Enhanced executive productivity by efficiently managing schedules and appointments.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Transcribed phone messages and relayed to appropriate personnel.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Collaborated with various departments to develop cohesive strategies for achieving organizational goals.
- Streamlined office operations for optimal efficiency by implementing effective filing systems and organizational tools.
Secretary
AVON Cosmetics Sdn.Bhd.
01.1995 - 12.1999
- Maintained daily report documents, memos and invoices.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Created and updated records and files to maintain document compliance.
- Answered multi-line phone system and enthusiastically greeted callers.
Administrative Assistant
Ibex-Hyrex Chunmi Sdn. Bhd.
01.1994 - 12.1994
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Created and maintained databases to track and record customer data.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Education
No Degree - Administrative Assistance And Secretarial Science
Institute Technology Mara
Manjong Perak 04.2001 -
No Degree -
Sekolah Menengah Meru
Meru, Selangor, Malaysia 04.2001 -
Skills
- Calendar Management
- Travel Coordination
- Meeting Coordination
- Office Administration
- Scheduling
- Travel Arrangements
- Administrative Support
- Meeting Scheduling
- Document Filing and Retrieval
- Honest and Dependable
- Customer Service
- Travel Arrangement Coordination
- Self Motivation
- Professional and mature
- Meeting planning
- Reliable and Responsible
- Appointment Setting
- Telephone Etiquette
Languages
Javanese
Advanced (C1)
Malay
Bilingual or Proficient (C2)
English
Upper intermediate (B2)
Very determine and believe in a healthy lifestyle
During my tenure at UMW Corporation Sdn. Bhd., I signicantly enhanced office efficiency and executive productivity through exceptional organizational skills and professionalism. I excelled in calendar and travel management, substantially improving internal communication and streamlining operations. My collaborative approach and decisive leadership were instrumental in achieving key organizational goals.
Highly motivated with a commitment to a healthy lifestyle. Passionate about challenging myself with new experiences and maintaining a positive outlook. I bring energy and enthusiasm to the workplace, thriving in social interactions and continually seeking personal growth. Age is no barrier, I believe in the power of good health to achieve more. Dancing, especially zumba, is my way to stay active and energized.
Timeline
No Degree - Administrative Assistance And Secretarial Science
Institute Technology Mara
04.2001 -
No Degree -
Sekolah Menengah Meru
04.2001 -
Executive Secretary
UMW Corporation Sdn.Bhd.
04.2000 - Current
Secretary
AVON Cosmetics Sdn.Bhd.
01.1995 - 12.1999
Administrative Assistant
Ibex-Hyrex Chunmi Sdn. Bhd.
01.1994 - 12.1994
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