Navitha Palakkal Meethala

Work History

US Embassy

Collects all consular fees; enters collection information
Receives payments for dozen distinct consular services, averaging US$200,000 per month
End of day, end of month and end of year procedures followed as per guidelines
Assists ACS Unit in passport and CRBA application processing, including document preparation, data entry, scanning of documents

Answer the Telephone, Distribute Messages, And Redirect Calls to The Appropriate Department
Receiving Visitors at The Front Desk
Attend to Walk-In-Interviews
Arrange for Meetings
Maintain Business Premises and Arrange for Repair and Maintenance of Office Equipment
File Paperwork in The Appropriate Area
Improve the Accuracy of The Filing System
Retrieve Paperwork When It Is Requested
Input Paperwork into An Electronic Database
Update Records with New Information
Keep Logs of Paperwork That Is Taken Out
Ensure That Sensitive Information Is Safeguarded.

ARMOUR SECURITY & INVESTIGATIONS PTE LTD.

12.2015 - 04.2020

Maintain Company Files and Records to Ensure They Remain Updated
Prepare and Mail Bills, Contracts and Invoices
Help with Office Management and Organization Processes
Track Inventory of Office Supplies and Inform the Management About Any Shortages
Handle Human Resource Duties, Including Managing Personnel Databases and Payroll
Enter Personal Customer Information into Databases as Collected Upon Forms or Spreadsheets
Review All Data for Errors and Report and Unusually Findings to Management
Scan and Print Required Documents Needed to Collect Information for Data Entry
Generate Weekly and Monthly Reports Regarding Sales Information or Areas to Be Improved Upon
File and Organize Paperwork Used to Enter Data into Computer to Keep a Record of Original Documents
Liaise with Insurance Agencies for Renewal of Vehicle, Fire and all Other Office Insurances
Liaise With CPF, IRAS, MOM and Other Government Bodies for Periodic Survey
Renew Office Road Tax and Liaise with LTA For Any Enquiry on Office Vehicle
Keep Updated Records of Staff Leave and Medical Leave
Handle All Ad-Hoc Administrative Duties as Instructed.

NICHEFINDER (S'PORE) PTE LTD

01.2013 - 07.2015

Answer the Telephone, Distribute Messages, And Redirect Calls to The Appropriate Department
Receiving Visitors at The Front Desk
Attend to Walk-In-Interviews
Arrange for Meetings
Maintain Business Premises and Arrange for Repair and Maintenance of Office Equipment
File Paperwork in The Appropriate Area
Improve the Accuracy of The Filing System
Retrieve Paperwork When It Is Requested
Input Paperwork into An Electronic Database
Update Records with New Information
Keep Logs of Paperwork That Is Taken Out
Ensure That Sensitive Information Is Safeguard
General clerical duties including photocopying, fax and mailing
Handle requests for information and data
Prepare documents including correspondence, reports, drafts, memos and emails
Maintain office supply inventories
Coordinate and maintain records for staff, telephones, parking and petty cash
Make travel arrangements for directors and other staffs and executives
Schedule appointments and meeting for directors and other executives
Reconcile expenses, invoices and bill and make payments accordingly.

PVS INTERNATIONAL (S) PVT. LTD

06.2011 - 12.2012

Handle cargo documentation, invoices and inwards shipment
Handle customs clearance procedures related to cargo documentation
Monitor vessel arrival and departure
Update and maintain shipment records
Update clients on vessel activities and status of cargo clearance
Update database on vessel arrivals, vessel departures and cargo documentation
Verify records on incoming and outgoing shipments
Prepare Export document (Invoice, Packing list, certificate of Origin, Draft Bill of Lading)
Coordinate with Shipping Company for original Bill of Lading
Help Account department for Audit related queries (give documents requested by auditors for the files)
Prepare letter for bank and shipping company regarding submission of document to Auditors
Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
Assist Accounts Manager for Trade Finance Related Jobs like preparing and sending Trust Receipt, Invoice Financing, Freight Payment letter to bank
Maintain hard copy and electronic filing system
Support staff in assigned project-based work
Research, price, and purchase office furniture and supplies
Coordinate and maintain records for staff office space, phones, parking, and office keys
Collect and send courier
Greet director visitors, screen and transfer call to related people
Maintain office supply inventories
Coordinate maintenance of office equipment.

TROIKA LEARNING SOLUTIONS PVT. LTD

02.2008 - 03.2010

Preparing and posting job advertisements, screening applications, arranging interviews, participating in selection process, and administering pre-employment tests as required
Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed
Maintain and record office files Provide office orientation for new employees
Maintain Staff Record and salary record
Setup accommodation and entertainment arrangements for company visitors.