Natasha Osman
Summary
Experienced Executive Assistant with a strong background in Human Resources and Accounting, offering over 12 years of proven success in supporting senior executives and managing administrative functions. Known for exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. Adept at streamlining processes, implementing efficient systems, and providing proactive support to enhance executive effectiveness and operational efficiency.
Overview
18
18
years of professional experience
Work History
Executive Assistant & HR
Montigo Hospitality Pte Ltd
02.2024 - Current
- Assisted the COO in HR matters. Played a vital role in recruitment - hiring, onboarding new employees, providing necessary orientation materials and guidance for seamless integration into the workplace culture;
- Managed complex employee relations issues, conducting investigations and resolving conflicts fairly and efficiently;
- Overlook payroll processing, ensuring accurate payments while adhering to strict deadlines for submission;
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time;
- Followed up on reports, budgets, audit action plan and documentation as directed by the COO;
- Streamlined and provided updates on Company's policies to satisfy compliance and laws;
- Processed travel expenses and reimbursements for executive team and senior management group; and
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed
Personal Assistant to the Owner
Tristar Investment Management
05.2021 - 02.2024
- Direct reporting to the Chairman and the family of a Family Office;
- Host out-of-town VIP guests (e.g. fetching from the airport, accompanying to medical appointments or shopping, arranging dinners);
- Plan travel itineraries, book hotels and transport, manage airline memberships;
- Run errands for the CEO and his family (e.g. booking restaurants, arranging gifts to be sent to associates, managing household matters if required);
- Manage an expenses account to pay bills and other miscellaneous items;
- Responded to emails and other correspondence to facilitate communication and enhance business processes; and
- Kept detailed track of household and maintenance inventory and schedules
Accounts and Office Manager
Apostrophe Films Pte Ltd
12.2010 - 05.2014
- Payroll, Staff Claims, maintaining of employee leaves, medical leaves CPF submission, GST returns, IRAS Foreign worker employment and dependent pass;
- Submission of NS make-up pay, childcare and maternity leave claims;
- Office and Pantry management - organised company events, birthdays and parties;
- Flight and accommodation arrangement;
- Accounts Payables and Accounts Receivables:
- Bank Reconciliations;
- Monthly drawdown of prepayments and maintenance of the Fixed Asset register General ledger and accruals
- Office renovations
Accounts Executive
FR8 Singapore Pte Ltd
01.2007 - 12.2010
- Reported to the Head of Audit and Finance;
Handled the entity’s office accounts in Singapore and UK; - Full spectrum of Accounts Payable Cheque payments and receipts, staff claims, general ledger and accruals;
- Monthly drawdown of prepayments and maintenance of the Fixed Asset register;
- Monthly Bank Reconciliations and Singapore Local Spending;
- Reconciliation of Accounts Payable and Accounts Receivables;
- Prepared GST Returns and submission to IRAS;
- Raised invoices for intercompany;
- Prepared audit schedule on a monthly basis for the auditors; and
- Liaise with suppliers and auditors.
Education
Diploma in Accountancy
Ngee Ann Polytechnic
SingaporeSkills
- Executive Support: Proven track record of providing high-level administrative support to executives, managing calendars, travel arrangements, and correspondence
- HR Administration: Extensive experience in handling full HR spectrum on hiring, onboarding, pass applications, IR8A to IRAS, leave records, HR polices, handbook, insurances and maintaining P-Files;
- Communication: Strong written and verbal communication skills, adept at liaising with stakeholders at all levels;
- Project Management: Capable of managing multiple projects simultaneously, prioritizing tasks, and meeting deadlines effectively;
- Technology Proficiency: Skilled in using a variety of office software, including MS Office Suite (Word, Excel, PowerPoint)
Additional Information
Residency Status: Singaporean
Notice Period: One month
References and recommendation letter can provided for when needed
Timeline
Executive Assistant & HR
Montigo Hospitality Pte Ltd
02.2024 - Current
Personal Assistant to the Owner
Tristar Investment Management
05.2021 - 02.2024
Accounts and Office Manager
Apostrophe Films Pte Ltd
12.2010 - 05.2014
Accounts Executive
FR8 Singapore Pte Ltd
01.2007 - 12.2010
Diploma in Accountancy
Ngee Ann Polytechnic
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