Natasha Noorahim
Summary
Diligent Admin Executive with history of managing executive schedules, coordinating meetings, and handling correspondence. Proven track record of streamlining office operations, which led to improved efficiency and reduced administrative costs. Demonstrated organizational skills and effective communication in supporting high-level executives.
Overview
7
7
years of professional experience
Work History
Administrative Executive (Finance Department)
AbbVie Operations Singapore Pte Ltd
07.2022 - 12.2024
- Provide general Administrative and secretarial support for the Finance team
- Manage PO creation for sitewide (SAP)
- Update systems or spreadsheet regularly to track all PO transactions sitewide
- Clearly communicate budget updates, discrepancies, or financial risks to stakeholders
- Organize and schedule bi-weekly meeting related to budgets update
- Coordinate with end user, Operations and vendors to regularly update expenses
- Manage service confirmation once invoice is submitted for each PO
- Ensure timely goods receipt and vendor payment to close the financial cycle within the fiscal year
- Manage PO amendments through internal system
- Keep records and prepare Master Agreement Contract (MSA) for vendors
- Handling finance enquiries from internal and external stake holders.
- Manage vendor creation, amendment for any vendors and payment terms in (DSP)
- Manage Good Received / Invoice received (GR/IR)
- Arrangement for urgent / next day payment
- Work with purchasing team for payment exception for vendor
Administrative Executive (Engineering Department)
AbbVie Operations Singapore Pte Ltd
07.2020 - 06.2022
- Collaborated with cross-functional teams to achieve organizational goals, fostering a positive work environment.
- Provide general Administrative and secretarial support for Engineering Director & Engineering Managers
- Manage each Engineering Manager from various department from 5 different departments such as Facilities, Utilities, Maintenance, Project & Automation Team.
- Keep records and prepare engineering update for the site lead team weekly report.
- Manage filing system of confidential contracts agreement. Eg; CDA, Manpower contractor’s agreements etc.
- Handling administrative enquiries from internal and external stake holders.
- Organise department events and logistics support
- Assisting with planning and logistics for client/visitor meetings and events.
- Managing office stationaries and pantry inventory sourcing, purchasing and invoicing payment.
- Purchasing of project equipment and ad-hoc purchase for engineering department.
- Co-ordination between supplier (OEM Vendor), contract team for sub-contractors on tendering and procurement matters demands to meet schedule or KIP issues.
- Upload SOPs documentation documentations in (Attache system)
- Involve in site facilities improvement and maintenance.
- Maintaining the budget plan for 5 different cost centre.
- Manage incoming POs request by the department.
- To work with finance to check on Goods Received status and incoming invoices for all POs raised.
- Track on invoices to ensure that we could close the PO with Finance.
- Assist in creating vendor in system (DSP)
Administrative Executive (Bio Manufacturing)
AbbVie Operations Singapore Pte Ltd
08.2017 - 08.2020
- Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
- Collected data, input records, and protected electronic files.
- Improved customer satisfaction by promptly addressing inquiries and resolving issues in a timely manner.
- Collaborated with cross-functional teams to achieve organizational goals, fostering a positive work environment.
- Provide general Administrative and secretarial support for Managers, Supervisors and Biotechs.
- Manage Manager’s calendars, schedule meetings, sending out meeting invites and make appointments.
- Handling administrative enquiries from internal and external stake holders.
- On-boarding new hires for their PPEs, Building Access and Trainings.
- Manage Lockers / Cabinets / Keys for the whole Bio Building.
- Manage incoming POs request by the department.
- Consistent check on Goods Received status and incoming invoices for all POs raised.
- Track on invoices to ensure that we could close the PO with Finance.
- Involve in VMI (vendor managed inventory) consumables planning.
- To ensure enough gowning for manufacturing daily activities.
- Amendment, Uploading and routing of SOP to internal system.
- Coordinating logistics needs for teleconferences and local meetings.
- Organise department events and logistics support
- Assisting with planning and logistics for client/visitor meetings and events.
- Manage the Bio Building cleaning team and trainings required.
- Drawing out of disinfectants and consumables from SAP.
- Assist in handling schedule for waste materials (Hazardous and Non Hazardous)
Education
High School Diploma -
Republic Polytechnic
Singapore04-2017
Skills
- Administrative management
- Proficiency with MS platforms
- Calendar management
- Event Planning
- Adaptability
- Attention to detail
- Organizational skills
- Customer service skills
Timeline
Administrative Executive (Finance Department)
AbbVie Operations Singapore Pte Ltd
07.2022 - 12.2024
Administrative Executive (Engineering Department)
AbbVie Operations Singapore Pte Ltd
07.2020 - 06.2022
Administrative Executive (Bio Manufacturing)
AbbVie Operations Singapore Pte Ltd
08.2017 - 08.2020
High School Diploma -
Republic Polytechnic
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