Summary
Overview
Work History
Education
Skills
Hobbies and Interests
Timeline
Generic
Naresh Kumar Gulli

Naresh Kumar Gulli

Hyderabad

Summary

Strategic Administrative Executive with 10-year track record in Travel management, General Administration, Vendor Management Facility management, Event and Calendar Management activities etc.

Overview

17
17
years of professional experience

Work History

Senior Admin Executive

Imerys Ceramics India Pvt Ltd
Hyderabad
05.2021 - Current
  • Handling travel and logistics: Making necessary travel arrangements/Visa/Accommodation/Vehicle Hire for company personnel and managing logistics for events and meetings.
  • Coordinating meetings and managing calendars.
  • Managing vendors and contractors: Overseeing the procurement of goods and services related to facility maintenance and operations.
  • Negotiation & Finalization of vendor & services.
  • Billings & Payments: Coordinating with all vendors for timely submission of invoice.
  • Liaising with vendors on billing discrepancies & ensure for timely payments.
  • Facility Management: Oversee the maintenance and operation of office facilities, ensuring a safe and healthy environment.
  • General Administration: Manage office supplies inventory, placing orders as needed, and ensuring cost-effective procurement.
  • AMC tie up agreements with Vendors.
  • Office Administration in carrying our Carpentry, Plumbing, and Civil related repair and maintenance work.
  • Supporting in handling Plants & Planters, Pest Control, Stationery, Events, Couriers, General purchases and more.
  • Front Office administration.
  • Liaising with Government officials as and when required.
  • Space Management.
  • Event management: Planned and executed events for employees and clients and managed logistics and vendor relations.
  • Recruitment: Sourcing and screening of profiles, Coordinate and schedule Interviews.
  • Handling On boarding and off boarding process for all New Joiner.
  • Probation letters/ Confirmation of Services of employee.
  • To organize and deliver all performance reporting (Training reports/HR Dashboard/Monthly Expenses) required to Top management.
  • Updating of Attendance and leave records and providing input to payroll team for processing payroll.
  • Maintaining records and documentation: Ensuring accurate and organized record-keeping for all administrative and personal files.
  • Health and Safety Compliance: Ensure compliance with health and safety regulations and maintain records of safety inspections and incidents.
  • EHS Activities at office level.
  • Budget Management: Prepare and manage the facilities budget, ensuring efficient use of resources and cost control.
  • Developing and implementing administrative policies and procedures: Creating and enforcing guidelines for efficient and safe operations within the factory.
  • Managing communication and coordination: Ensuring smooth communication and collaboration between different departments and stakeholders.

Admin executive

Dodla Dairy Limited
HYDERABAD
11.2014 - 11.2020
  • Coordinating with all the Top management (Chairman/Directors/MD/CEO/HOD's) Employees, Internal & External Auditors for processing their Travel, visa and accommodation.
  • Interacting with Hotel Officials/Vendor Management related to Office Maintenance (Fire Extinguisher/AC's/CCTV/EPABX/Facade Cleaning/Horticulture/Access controls/Lift/Subscriptions to Associations/Generator/Vending Machine/PA System/Pest Control/Financial Administration/Cost Reduction etc negotiating on contacts, rates and advice on service improvement for best experience documentation and termination of the contracts.
  • Preparation of New Rental/Lease agreements for Shed/Sales Office/Products Office/Staff Rooms and renewals/vacating notice and recovery of Security Deposit.
  • Vehicle Hire /Fuel arrangements/Local Conveyance/Vehicle Insurance/keys Management for all Employee's.
  • Ordering and maintaining office stationery/House Keeping items/Coffee Vending Machine and equipment.
  • Maintaining office supplies inventory by checking stock and ordering new supplies as needed.
  • Supervising day-to-day operations related to housekeeping, food services, courier services.
  • Handling HR Administration, HR Generalist/ Front Office administration, SAP Indent Raising for Stationary/House Keeping/Vehicle Insurance renewal/Seminar & Training Expenses/Coffee Vending machine/Office maintenance etc across Pan India and stock maintenance of Stationary/House Keeping/Coffee vending machine/general Items etc.
  • Asset Management and verification across Corporate office done on requirement basis.
  • Ensuring Corporate Credit Card spent is as process and timely submission of Bills.
  • Hospitality management Making proper arrangements related to seating, food and refreshments of guests / clients visiting office premises.
  • Making arrangements for new joiner's such as seating, sim card, desktop / laptop etc.
  • Handling Telephones across Pan India and issue of New Sim cards/de-activation, Monthly recovery and coordinating for Monthly payments on time.
  • Rapidly responding to and resolving any administrative problems.
  • Reducing the Maintenance cost and maintaining within the Budget.
  • Preparing MIS reports/Administration budget for the Financial Year and Budget Vs Actuals (Monthly, Quarterly etc).

Admin Executive

Country Vacations
Hyderabad
01.2013 - 02.2014
  • Handling HR Administration, Monitoring Attendance, Payroll & Salary Administration.
  • Preparing the monthly Incentive report for Pan India branches & MIS Reports.
  • Overall co-ordination of Man power planning & Salary Increments.
  • Coordinating with Pan-India branches for administrative requirements.
  • Relieving procedures & Full & Final settlements.
  • Responsible for overall centralized HR Admin function.
  • Maintain accurate personnel files and records by keeping HR database up to date.

Management Trainee & Project Coordinator

BHEL
R C Puram
09.2008 - 07.2010
  • Assisted in project management.
  • Collaborated with cross-functional teams to improve workflow efficiency and communication.

Education

MBA - Human Resources Management

OU PG College
Vikarabad
06.2012

Bachelor of Engineering - Industrial Production

Vasavi College of Engineering
Hyderabad
06.2008

Intermediate - MPC

Vignan Vidyalaya
Nizampet
05.2003

SSC -

Jyothi Vidyalaya
BHEL RC Puram
01.2001

Skills

  • Administrative Operations
  • Vendor Management
  • Leadership Skills
  • Front Office
  • Strong communication and interpersonal skills
  • Knowledge of administrative operations and procedures
  • Travel Arrangements
  • Event Coordination
  • Arrange Business Meetings
  • Facility Support
  • Organizational and problem-solving skills
  • Recruitment
  • Onboarding

Hobbies and Interests

  • Singing Gospel Songs
  • Swimming
  • Playing Cricket

Timeline

Senior Admin Executive

Imerys Ceramics India Pvt Ltd
05.2021 - Current

Admin executive

Dodla Dairy Limited
11.2014 - 11.2020

Admin Executive

Country Vacations
01.2013 - 02.2014

Management Trainee & Project Coordinator

BHEL
09.2008 - 07.2010

MBA - Human Resources Management

OU PG College

Bachelor of Engineering - Industrial Production

Vasavi College of Engineering

Intermediate - MPC

Vignan Vidyalaya

SSC -

Jyothi Vidyalaya

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Naresh Kumar Gulli