MYLEN AALA-LARA
Singapore
Summary
Highly organized and dependable candidate skilled in effectively managing multiple priorities with a positive attitude. Proven track record of assuming additional responsibilities to achieve team goals. Committed to delivering exceptional results through strong time management and efficient task prioritization.
Overview
27
27
years of professional experience
Work History
Head of Finance, APAC
Mediadonuts Pte Ltd
04.2019 - Current
- Leads a team of finance professionals to develop and implement financial strategies to optimize profitability and maximize revenue
- Oversee and manage daily accounting and finance functions including timely recording of transactions, cash management, banking, payroll, receivables and payables
- Conducted comprehensive financial analysis to identify trends, risks, and opportunities for cost savings
- Working closely with the CFO for the budgeting and forecasting processes to align financial reports goals with company objectives
- Prepares OPEX Analysis, and Sales Office Breakdown Analysis per markets
- Handle various entities full set of accounts and month end closing
- Daily Bank reconciliation
- Establish the monthly unbilled revenue and accrual of cost of sales for APAC per platform business units and Area ( e.g Twitter, Tiktok, Facebook, Spotify, Tinder etc) for US GAAP reporting
- Raise invoices to digital media advertising clients/agencies
- Work closely with CFO in preparation of quarterly agencies and employee’s commissions
- Collect and following up information from the local country offices monthly: Invoices, Credit Notes, Expense summary, Bank Statement
- Coordinate and execute payments to suppliers, staff claims and other vendors
- Ensure timely preparation and submission of monthly financial reports in accordance with Company policies and accounting standards
- Liaise with external Auditors, tax agent and corporate secretary on all statutory requirements
- Support in accounting system and processes implementation
- Tally local markets invoices with internal spends from the system to discover any missing invoices or other inconsistencies
- Study internal spends vs external invoicing to track and update on monthly basis: Profitability per campaign; Profitability per client; Profitability per Platform
- Update SOA and aging lists and share with local offices on weekly basis
- Processing of Payroll for SG/MY and ID
- Knowledge in MYOB, QuickBooks and NetSuite
- Any other ad hoc assignment.
Accounts Executive cum Sales Support Executive
Incontech Pte Ltd
08.2018 - 02.2019
- Overseeing and perform all aspects of the day-to-day Financial, Inventory and Administrative Management for the company
- Accounts Executive: Responsible for full sets of accounting duties via Quickbooks ( AR,AP,GL)
- Manage and prepare all accounting and inventory reports, consisting of annual and monthly closing, treasury/finance, cashflow management
- Prepare General Ledger Journals and its related schedules and reconciliation
- Conduct reconciliation of Bank Accounts and Balance Sheet Accounts
- Prepare Monthly Fix Assets Schedule and Amortization
- Prepare and Liaise with the Bank for the application and settling of Invoice Financing thru Bank Trust Receipts
- Prepare and handle quarterly GST report and submission to IRAS
- Follow-up on outstanding payments details from customers
- Generate month-end AR reports such as AR Aging Listing and Statement of Accounts
- Send monthly Statement of Accounts to all customers via email
- Monitor and follow-up on Overdue payments with customers/sales team
- Prepares Debit/Credit notes claims from Vendors/Customers
- Arrange to bank-in cash sales collections / cheques collections
- Timely recording of supplier’s invoices in the system
- Generate month-end AP listing report as per supplier’s invoices
- Prepares monthly AP payment schedules and present to Finance Manager for approval
- Prepares cheques payment and or internet banking payments base on approved listing from Finance Manager
- Work closely with the Finance Manager to ensure that the monthly expenses has been correctly recognize
- Involve in Year-End Stock Taking and Stock Reconciliation
- Assists in Financial Year-End Audit (External Auditor)
- Day-To-Day invoicing for Local and Export Customers
- E-Invoicing via customer portals for E-Commerce (Redmart, Qoo10, Shopify, Shoppee and Amazon)
- Prepares Monthly Payroll for Office staffs and Promoters then upload to bank via internet banking
- Sales Support Executive: Process orders received from export customer (Malaysia, Vietnam, Myanmar, Mongolia, Indonesia and Taiwan)
- Provide Order Confirmation to export customers
- Process Purchase orders
- Planning of shipment as per requested ETD and ETA
- Coordinate booking of shipment from appointed freight forwarding company via AIR or SEA base on agreed Incoterms with customers
- Prepares export documentations such as Commercial Invoice, Packing List, Certificate of Origin and or FORM E
- Review the draft of Bill of Lading (BL) and or Airway Bill and confirm with forwarder
- Issue Delivery Orders
- Assists Sales Director in the preparation of sales tenders
- Arrange samples and marketing materials for sales team
- Perform goods receiving
- Perform Monthly Cycle Count.
Payroll Admin Executive
I-admin Singapore Pte Ltd
10.2017 - 04.2018
- Handled monthly payroll-processing for more than 120 Singapore Clients and 44 Malaysia Clients not including ad-hoc payroll Offcycle
- Prepares Fund Request and Transaction Statement for each Clients
- Updating of Bank Statement and Uploading of Bank Files on HSBC, Citibank, DBS, UOB, Standard Chartered, Bank of America and Vasco Platform
- Notify clients for funding received and Government Grants received ( TEC, SEC, CPF Refund and etc.)
- Timely processing of client’s payroll based on approved monthly schedule
- Process Client’s Tax Directive Payments to IRAS Board
- Preparation of Monthly Billing Report
- Preparation of Bank Reconciliation
- Reconciliation of Monthly Statutory Fund Request versus Actual Statutory amount debited in Bank Statement
- Preparation of Cheques for 3 clients with Employees Supplementary Retirement Scheme (SRS) Contribution
- Answer queries from clients related to funding and payroll matters.
Accounts Executive cum Sales Support Executive cum Admin
Handel Linc Display Pte Ltd
09.2015 - 09.2017
- Responsible in full set of accounts, administrative functions, HR Functions and Sales Support (HK,Thailand,India,Guam,Philippines) with the following scopes: Accounts Executive: Manage full sets of accounts ( AR, AP, GL ) via MYOB
- Participate in the monthly closing activities
- This includes expense analysis, accruals, inter-company transactions and balance confirmation
- Prepares Management Reports (Income Statement / Balance Sheet)
- Prepares Monthly Fixed Assets and Balance Sheet Schedule
- Prepares Monthly Bank Reconciliation
- Timely recording of receipts from customers in the system
- Follow-up on outstanding payments details from customers
- Generate month-end AR reports such as AR Aging Listing, Statements of Accounts
- Send monthly Statement of Accounts via email
- Monitor and follow-up on Overdue payments with customers / sales team
- Issue non-trade inter-company billings and facilitate reconciliation of inter-company balances
- Prepares Debit/Credit notes claims from Vendors / Suppliers
- Receive, count and arrange to bank-in cash sales collections
- Assist to photocopy cheques received from customers and arrange to bank-in
- Timely recording of supplier’s invoices in the system
- Generate month-end AP listing report as per supplier’s invoices
- Prepares monthly AP payments schedules and present to Finance Manager for approval
- Prepares cheques payment and or internet banking payments base on approved listing from Finance Manager
- Work closely with the Finance Manager to ensure that the monthly expenses has been correctly recognize
- Perform monthly cycle count inventory adjustment in the system
- Involve in Year-End Stock Taking and Stock Reconciliation
- Assists in Financial Year-End Audit ( External Auditor )
- Calculation of Monthly KAM Commission and Variable Bonus for both sales team and support team
- Sales Support Executive: Answer product queries and provide price quotations to customer
- Process orders received from export customer (Thailand, Hong Kong, Guam, Taiwan, India and Philippines) for both retails and brands
- Product cost sourcing for items queried by customers ( mostly from OEM Suppliers)
- Provide order confirmation
- Process Purchase orders
- Planning of shipment as per customers ETD and ETA
- Coordinate booking of shipment from freight forwarding companies via AIR Freight, SEA Freight, Express Courier as per agreed delivery terms with customers
- Prepares export documentations such as Commercial Invoice, Packing List, Bill of Lading and or Airway Bill, Certificate of Origin and or FORM E
- Review the draft of BL, Air Way Bill, Certificate of Origin, FORM E and confirm to Forwarder
- Issue Delivery Order and Tax Invoices
- Assists the Sales Director in the preparation of sales tenders and blanket quotations
- Arrange samples and marketing materials for sales team
- Perform goods receiving
- Perform monthly cycle count
- Participate in Year-End stock taking
- Administrative / HR: Direct contact with the Company Corporate Secretary to ensure that all the documentations has been done accordingly (Company Registration, ACRA update, Tax Filing, Resolutions, and Share Certificate)
- Coordinate with Tax Agent on the status of Corporate tax
- Submission of Quarterly GST via IRAS
- Responsible for any application related to Government Grant
- Responsible for any related office repairs and maintenance
- Prepares monthly payroll / perform CPF submission
- Liaise with MOM and IRAS for company related matters
- Track Monthly Leave and Medical Leave of all employees
- Prepares new hired Employment Contract
- Other adhoc matters assigned by Sales Director / Finance Manager.
Business Analyst (Asia Region)
HL Display
04.2014 - 08.2015
- Responsible in Business Organization Margin achieved and Cash Flow of entire organization with the following detailed scope: Preparation of Monthly Margin Details and Analysis for 8 countries
- Provides the margin summary result to CFO for business review
- Computation of KPI for Salesperson handling retails and brands
- Maintain a weekly Accounts Receivable summary per country
- Ensure that Accounts Receivables were manageable and no overdue more than 90 days based on agreed terms.
Sales Support / Logistics Executive (Asia Region)
HL Display
03.2008 - 04.2014
- Responsible in handling Middle East/Australia/Philippines/Vietnam/Korea/Malaysia/Thailand and Watson’s Europe with the following scope: Provides price quotations specifically for export customers
- Answer product queries
- Provides Order Confirmation and Lead time of Delivery to each customer
- Assists the Regional Export Manager in terms of coordinating the new product profile / artwork / design / inventory analysis report
- Planning of Export Shipments from country of origin to destinations
- Preparation of Export Shipping documents such as Commercial Invoice and Packing List and Certificate of Origin
- Close coordination with the appointed forwarder for checking the details of the draft of BL/AWB according to the requirement of customers
- Handles LC documents for some Middle East Customers
- Coordinate shipping from our Main Hub in Sweden/Poland and China
- Issuance of relevant Tax Invoices and Coordination with the appointed forwarders in terms of correcting the Bill of Lading and or Air Waybill
- Conduct Sales Support training in Thailand
- Prepares the Monthly KPI reports for Asia and for each local Asian countries ( consists of 9 Countries )
- Prepares weekly customer visit reports for each Country Managers and Key Account Managers
- Process any complaints related to product damage to suppliers.
Trade Marketing Supervisor & Mindanao Officer In Charge/Acting Area Supervisor
Leslie Corporation (Snack Food Company)
05.2006 - 02.2008
- With the dual function as Trade Marketing person and as Sales Supervisor for the Mindanao District
- Focuses on the development and improvement of the Company’s (a) Product Sales Volume, (b) Product Line Distribution, (c) Merchandising, (d) Collections, (e) Returns Management, and (f) Account Development in all territories comprising the District
- Supervises the Mindanao District Sales personnel, and leads and controls the efficient operation of the team, and assists in the development of the skills and capabilities of the Mindanao personnel
- Continues to assist the Trade Marketing Manager, in line with the attainment of Sales and Marketing’s set objectives, in the (a) preparation of business information, (b) conceptualization, implementation, monitoring and evaluation of promotions and business-building activities, and (c) development and implementation of merchandising guidelines.
Trade Marketing Assistant
Leslie Corporation (Snack Food Company)
10.2002 - 04.2006
- Assists the Trade Marketing Manager, in line with the attainment of Sales and Marketing’s set objectives, in the (a) preparation of business information, (b) conceptualization, implementation, monitoring and evaluation of promotions and business-building activities, and (c) development and implementation of merchandising guidelines.
Sales Administrative Officer
Leslie Corporation (Snack Food Company)
01.1998 - 09.2002
- Assists the District Sales Manager and the Key Account Supervisors and Distributor Account Supervisors in the (a) preparation and/or consolidation of sales data and reports, (b) centralized retrieval/receiving and monitoring of sales orders, (c) encoding of orders and issuance of invoices, (d) preparation of stock withdrawal summaries and stock issuance slips, and (e) coordination with Logistics in the delivery of the invoiced orders.
Education
Koronadal National Comprehensive High School -
Ateneo de Davao University
Ateneo de Davao University
Skills
- Budget Forecasting
- Financial Budgeting
- Customer Satisfaction
- Internal Controls
Nric
S7788710E
Personal Information
- Age: 47 years old
- Place of Birth: Koronadal City, Philippines
- Height: 5'1"
- Weight: 118 Pounds
- Date of Birth: 03/21/77
- Marital Status: Married
- Religion: Roman Catholic
Training
- Enhancing Your Presentation Style, 01/01/03, Leslie Compound, Parañaque City, Philippines
- Sales Negotiation Seminar and Workshop, 08/01/03, Tower Inn Hotel, Davao City, Philippines
- Strategic Approach in Sales and Marketing, 11/01/03, Apo View Hotel, Davao City, Philippines
- Trade Promotions Management, 01/01/04, SBMA, Olongapo City, Philippines
- Trade Marketing – Back to Basics, 03/01/06, Leslie Compound, Parañaque City, Philippines
- Successful and Effective Meetings, 03/01/06, City Garden Hotel, Makati City, Philippines
Timeline
Head of Finance, APAC
Mediadonuts Pte Ltd
04.2019 - Current
Accounts Executive cum Sales Support Executive
Incontech Pte Ltd
08.2018 - 02.2019
Payroll Admin Executive
I-admin Singapore Pte Ltd
10.2017 - 04.2018
Accounts Executive cum Sales Support Executive cum Admin
Handel Linc Display Pte Ltd
09.2015 - 09.2017
Business Analyst (Asia Region)
HL Display
04.2014 - 08.2015
Sales Support / Logistics Executive (Asia Region)
HL Display
03.2008 - 04.2014
Trade Marketing Supervisor & Mindanao Officer In Charge/Acting Area Supervisor
Leslie Corporation (Snack Food Company)
05.2006 - 02.2008
Trade Marketing Assistant
Leslie Corporation (Snack Food Company)
10.2002 - 04.2006
Sales Administrative Officer
Leslie Corporation (Snack Food Company)
01.1998 - 09.2002
Koronadal National Comprehensive High School -
Ateneo de Davao University
Ateneo de Davao University
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