Muhammad Afiq Bin Azman

Recruitment:

• Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
• Collaborate with different business units leaders/ Head of HR to create Job descriptions and job specifications for job posting and vacancies.
• Involve in all aspects of recruitment from sourcing, screening candidates’ resumes, scheduling interview, preparing letter of appointment, arranging for pre-employment medical check-up, conduct reference checks where applicable and onboarding.
• Work with MUIS on the ISD security screening for all new staff.
• Setup and maintain recruitment database for future job vacancies.
• Lead the orientation programs for all new joiners.
• Involve in off-boarding process including but not limited to acknowledgement of resignation, calculating balance of leave and claims, updating Prosoft System and p-file.
• Update and maintain HR recruitment status with the Head of Human Capital

Learning&Development:

• Create learning & development framework for Warees Group
• Set up a learning & development policy
• Maintain staff training records
• Archive and housekeeping of staff training certificates for audit purposes

HR administration:

• Administer, create and update staff records in HRMS using Prosoft System. Prepare and ensure p-files are up-to-date including tracking of licenses expiry date
• Performed administrative and customer service functions by responding to general employee inquiries, addressing employee relations issues and scheduling meetings.
• Liaised between multiple business divisions to improve communications.
• Collaborated with stakeholders across organization to maintain proper flow of communication and execution of planned initiatives and projects.
• Check invoices, process payment and liaise with finance on adhoc payments

Employee Engagement:

• Coordinated work activities for Head of Department
• Coordinated work activities and company events with the Corporate Development Team
• Conducted company-wide town hall meetings to convey updates.
  Assist in HR activities such as Staff Annual Appreciation, Staff Bonding Programmes and annual staff events.

ISO (9001 & 14001):

• Carrying out regular internal audits for ISO integrated system [9001:2015 / 14001:2015] certifications
• Monitoring the audit cycle programme to ensure it remains effective and up to date
• Engaging with continuous knowledge development regarding each certification’s requirements, recommended best practices, techniques and performance standards
• Ensuring any non-conformities are listed on the appropriate non-conformities log and corrective actions are assigned to the appropriate party
• Conduct follow up audits and checks to monitor non-conformities and ensure all action plan are completed
• Taking minutes and producing a report for the annual management review meetings
• Conducting induction to new joiners on ISO Certifications
• Assist MR/DMR on the ISO manual Documents Review and update
• In-charge of employee training function (application, grant submission, feedbacks, updating);
• Other ad hoc functions as assigned

Policies Management:

• Provides updates on HR policy changes to employees to satisfy MOM regulations and TAAFEP guidelines.
• Wrote employee manual to cover company policies, disciplinary procedures, code of conduct and benefits information.
• Educates employees on company policy and kept employee handbook current.

ISO (9001 & 14001):

• Carrying out regular internal audits for ISO integrated system [9001:2015 / 14001:2015] certifications
• Monitoring the audit cycle programme to ensure it remains effective and up to date
• Engaging with continuous knowledge development regarding each certification’s requirements, recommended best practices, techniques and performance standards
• Ensuring any non-conformities are listed on the appropriate non-conformities log and corrective actions are assigned to the appropriate party
• Conduct follow up audits and checks to monitor non-conformities and ensure all action plan are completed
  Taking minutes and producing a report for the annual management review meetings
• Conducting induction to new joiners on ISO Certifications
  Assist MR/DMR on the ISO manual Documents Review and update
• Other ad hoc functions as assigned

Employee Engagement:

• Coordinated work activities for Head of Department
• Coordinated work activities and company events with the Corporate Development Team
• Conducted company-wide town hall meetings to convey updates.
• Assist in HR activities such as Staff Annual Appreciation, Staff Bonding Programmes and annual staff events.

HR administration:

• Administer, create and update staff records in HRMS using Prosoft System. Prepare and ensure p-files are up-to-date including tracking of licenses expiry date
• Check invoices, process payment and liaise with finance on adhoc payments

Recruitment:

• Involve in all aspects of recruitment from sourcing, screening candidates’ resumes, scheduling interview, preparing letter of appointment, arranging for pre-employment medical check-up, conduct reference checks where applicable and onboarding.
• Work with MUIS on the ISD security screening for all new staff.
• Setup and maintain recruitment database for future job vacancies.
• Lead the orientation programs for all new joiners.
  Involve in off-boarding process including but not limited to acknowledgement of resignation, calculating balance of leave and claims, updating Prosoft System and p-file.
• Update and maintain HR recruitment status with the Head of Human Capital

Human Resource:

• Support & carry out human resource functions such as learning and development, benefits management and performance administration for the whole Warees Group and also day-to-day front desk and office administrative & management tasks
• Assist in organising company activities and corporate events
• Procurement of qoutations and approval papers

• Timely processing of wakaf payments & monitoring of wakaf accounts payable
• Responsible recording of accounts payable to the respective wakaf entities
• Assist in liaising with external signatories for payment approval
• Assist in the general ledger entries for wakaf accounting
  Prepare and check audit schedules to tally to the management accounts
• Data entry of source documents into SAP Accounting software
• Checking completeness of supporting documents

• Skilled at working independently and collaboratively in a team environment.
• Self-motivated, with a strong sense of personal responsibility.
• Proven ability to learn quickly and adapt to new situations.
• Worked well in a team setting, providing support and guidance.

• Research and conceptualize an event