Mufidah Tasneem

Dynamic and detail-oriented Event Coordinator with over 4 years of experience in planning, organizing, and executing successful events ranging from corporate functions to large-scale public gatherings. Proven ability to manage logistics, negotiate with vendors, and ensure events run smoothly and within budget. Passionate about creating memorable experiences and exceeding client expectations.

Core Competencies

· Event Planning & Execution

· Budget Management

· Vendor Negotiation

· Team Leadership

· Client Relationship Management

· Logistics & Scheduling

· Marketing & Promotions

· On-Site Coordination

· Post-Event Evaluation

Skills:

· Microsoft Office Suite (Word, Excel, PowerPoint)

· Event management software (e.g. Cvent, Eventbrite)

· Social media platforms & scheduling tools (Basic knowledge of promoting events on platforms like Instagram, Facebook, and using tools like Canva, Trello).

Marketing & Promotion – Helping with promotional campaigns and engagement strategies.

Verbal Communication – Clear and professional interaction with clients, teams, vendors, and attendees.

Written Communication – Writing emails, proposals, promotional materials, and post-event reports.

Negotiation – Securing the best deals from venues and suppliers.

Event Planning – Ability to conceptualize, plan, and execute events from start to finish.

Budget Management – Creating and managing event budgets; ensuring events stay within financial constraints.

Vendor Management – Sourcing, negotiating with, and managing vendors (catering, A/V, venues, etc.)

Time Management – Managing multiple timelines and meeting tight deadlines.

Logistics Coordination – Handling all event logistics such as transportation, setup, accommodation, etc.

Job Scope:

· Coordinated over 40 cultural, corporate and private events, ranging from 50 to 2000 attendees. Our yearly major events were Pongal, Indian and Tamil new year, gala dinner (charity fund) and Deepavali light up ceremony. Each festival also consisted of a series of fringe events that run for more than 4 weeks.

· Supported lead coordinators in planning and executing events such as cultural shows, light up ceremony and charity fundraisers.

· Developed event concepts, managed budgets of up to $200K, and maintained 95% client satisfaction rate.

· Handled vendor communication, venue scouting, program listing and guest list management and seating.

· Sourced and negotiated with vendors, saving an average of 10% per event.

· Directed on-site logistics, including staff supervision, logistics, equipment setup, and contingency planning.

· Created post-event reports, tracking KPIs and client feedback (through feedback forms) for future improvements.

· Trained and supervised 30+ volunteers and interns during high-traffic events.

· Collaborated with marketing teams to promote public events and through social media marketing increasing attendance by 50%.

1. Understanding Hiring Needs

• Prepare and review job descriptions and specifications.
• Partner with department heads to understand hiring needs and develop job descriptions and collaborate with department managers to understand staffing requirements.

2. Sourcing Candidates

• Manage full-cycle recruitment for various departments, successfully filling roles annually.
• Handled recruitment documentation and assisted with job postings, resume screening, and interview coordination.
• Post vacancies on Careers@Gov (website), social media, and company website.

3. Screening & Selection

• Review applications and resumes to shortlist candidates on a weekly basis.
• Conduct initial interviews (phone/video/in-person).
• Screen resumes, conduct initial interviews, and coordinate panel interviews.

4. Interviewing & Coordination

• Schedule interviews and ensure timely feedback collection.
• Maintain communication with candidates throughout the process.

5. Hiring & Onboarding

• Prepare and send offer letters and employment contracts.
• Ensure completion of pre-employment checks (background, references, etc.).
• Coordinate onboarding with HR and other departments (IT, admin, etc.)

Job Scope:

Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.

· Arranged for delivery of legal correspondence to clients, witnesses, and court officials.

· Organized files for court proceedings.

· Manage attorneys’ calendars, coordinate meetings, and track deadlines.

· Maintain accurate case files and ensure compliance with all legal procedures.

· Supported a team of 2 attorneys in litigation law practices.

· Prepared discovery documents, exhibits, and trial binders.

· Processed legal billing, tracked time entries, and handled expense reports.

· Handled incoming calls, mail, and confidential information with discretion.