Mitze Thiruvasan
Summary
Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing calendars and preparing reports. Knowledgeable in project management principles, business processes and customer service best practices.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Coordinator
Shimizu Corporation (Head Office - Project Support Centre)
07.2012 - Current
- Project and Section Manager's Meeting (Collation and Preparation of presentations and reports).
- Coordinate and assist in monitoring and controlling of records/documents stored at Mitsui-Soko warehouse.
- Assist in the arrangements and preparations of other QAQC meetings.
- Checking of received tender documents and drawings and making sure all are complete in accordance to the issued list.
- Arranging for the scanning and printing of necessary number of copies of tender documents, addenda/corrigenda and drawings for distribution.
- Uploading and updating soft copies of tender documents, addenda/corrigenda and drawings in the server and making sure that all updates are being broadcast to all concerned
parties/individual. - Updating and incorporation of soft & hard copies of original tender documents and drawings with
the incoming addenda/corrigenda. - Indexing / bookmarking of tender documents & drawings.
- Assist in the retrieval of tender documents/ record whenever necessary reference is needed.
- Assist in various QA team clerical and documentation.
Document Controller
Shimizu Corporation (Head Office-Building Section)
07.2010 - 07.2012
- Receive, scan, print and distribute all tender documents and drawings as well as tender drawings and revisions.
- Updating and incorporating the tender documents and drawings whenever tender addendum/corrigendum has been received ~ both hard copy and soft copy.
- Bookmarking & indexing tender documents and drawings.
- Assist in converting pdf files to word files of the documents that are needed to be filled-out.
- Assist the QA/QC team in fixing the projects' standard folder system.
Administrative Assistant
Shimizu Corporation (Mapletree Business City Project)
04.2008 - 07.2010
- Site admin duties.
- Clerical and filing (hard/ scanned copies) works.
- Receipt, distribution, recording and filing of incoming correspondences for Mechanical and
Electrical Department. - Preparing of internal and external correspondences for M&E and Construction department.
- Prepare, submit and follow up of Mechanical and Electrical material and drawing submissions to consultants and client.
- Prepare and updates the material, drawing, method statements, RFI (request for information)
list for weekly reporting to consultants and client. - Consolidate all updates and reports by supervisors and engineers and prepare Mechanical and Electrical monthly
report. - Register, monitor, scan and file all Mechanical and Electrical services request for inspection and testing &
commissioning forms.
Admin Executive
Jian Huang Construction Pte. Ltd.
12.2007 - 03.2008
- Site admin duties.
- Clerical and filing works.
- Receipt, distribution, recording and filing of incoming correspondences.
- Preparing of internal and external correspondences.
Site Secretary / Document Control Center Officer
Kajima Philippines Inc.
06.2004 - 10.2007
- Classifying, segregating and systematic filing of multi-discipline activities
- Prepare letters, correspondences, internal and external communications related to the execution of the project under the direction of the Project Manager.
- Make records of meeting schedules & appointments and reminds concern site staff of such schedules.
- Receive and records letters, submittals, samples, etc. the project from suppliers & sub-contractors, then distribute to the concern Engineer.
- Receipt, registration, distribution, filing, record and control of quality documents.
- Handling, storage, safekeeping, transmission & loaning of quality documents.
- Take and prepare meeting minutes for all weekly coordination and client meetings.
- Prepare master lists of quality records; establish system of filing, indexing, and distribution of
external and internal document. - Keeping tracks of all controlled and uncontrolled quality documents.
- Establish and maintain the Document Control Center at project site.
- Processing the Payment to Suppliers / Billing Form for the Client.
Education
Bachelor of Science - Business Administration And Management
Systems Technology Institute (STI) College
Southwoods-Carmona, Cavite, Philippines05.2004
Skills
- Microsoft Office
- Coordinate Schedules
- Document Control
- Research and Analysis
- Coordinating with Supervisors
- Administrative Oversight
- Process Improvement
Certification
- Building Construction Supervisors Safety Course
- Quality Management Systems Auditor / Lead Auditor Training Course
- Internal QMS Auditor Training Course
- ISO 9000 / 14000 & OHSAS Training
Timeline
Coordinator
Shimizu Corporation (Head Office - Project Support Centre)
07.2012 - Current
Document Controller
Shimizu Corporation (Head Office-Building Section)
07.2010 - 07.2012
Administrative Assistant
Shimizu Corporation (Mapletree Business City Project)
04.2008 - 07.2010
Admin Executive
Jian Huang Construction Pte. Ltd.
12.2007 - 03.2008
Site Secretary / Document Control Center Officer
Kajima Philippines Inc.
06.2004 - 10.2007
Bachelor of Science - Business Administration And Management
Systems Technology Institute (STI) College
- Building Construction Supervisors Safety Course
- Quality Management Systems Auditor / Lead Auditor Training Course
- Internal QMS Auditor Training Course
- ISO 9000 / 14000 & OHSAS Training
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