Melissa Tham
Singapore
Summary
Detail-oriented administrative professional with extensive experience supporting high-level executives and managing complex operations in maritime and corporate sectors. Proficient in MS Office, financial systems, and document control, with a proven track record of improving processes and exceeding expectations. Bilingual in English and Chinese, with a proactive and discreet approach.
Overview
18
18
years of professional experience
Work History
China Classification Society Singapore
01.2025 - Current
- Prepare professional and engaging PowerPoint presentations for meetings and events
- Assist Survey Manager with survey and audit registration using an in-house system
- Plan and coordinate admin tasks, including meetings, travel, and logistics
- General administrative duties such as preparing, sorting, scanning, and filing documents, certificates, etc
- Monitor, maintain, and update financial records and databases such as billing data summarization
- Support surveyors for overseas Visa applications and travel arrangement
- Handle office supplies, inventory, and procurement to produce a well-equipped workplace
- Coordinate meetings, appointments, conference room bookings
- Assist in document management, filing, and data entry
- Responsible for planning and scheduling ship audit and survey jobs
- Support the General Manager with day-to-day administrative tasks as needed
- Understanding ship survey principles and possessing fundamental knowledge of port state control inspection procedures
Team Administrator, Engineering and Projects
MISC Marine (S) Pte Ltd (previously known as Eaglestar Marine (S) Pte Ltd)
05.2019 - 09.2024
- Ensured accurate and timely validation of expense reports for the Engineering and Projects Director.
- Maintained effective document control for technical drawings and project correspondence, supporting coordination between shipyard, owners, and classification societies.
- Played a critical role in cost control for newbuild projects, aligning expenditures with approved budgets.
- Streamlined project reporting by coordinating with planning and site teams to deliver weekly progress updates.
- Supported international logistics by assisting in the dispatch process and Visa documentation for project stakeholders.
- Organized and documented key internal and external meetings, contributing to seamless departmental communication.
- Efficiently managed administrative logistics, including travel and accommodation arrangements for project staff.
- Processed purchase orders and invoice validations via SAP, ensuring smooth financial transactions with vendors.
- Facilitated successful flag registration for newbuild vessels, ensuring regulatory compliance.
Team Administrator, Finance
MISC Marine (S) Pte Ltd (previously known as Eaglestar Marine (S) Pte Ltd)
03.2021 - 12.2022
- Manage Finance Director’s intensive daily calendar schedule meetings, including video conferences internally and externally.
- Handle sensitive information with utmost discretion and confidentiality.
- Manage and control confidential documents for the Finance Director.
- Coordinate all travel arrangements, including booking of air tickets, hotel, car service arrangements, and restaurant reservations, and compiling documents for travel-related meetings.
- Compile meeting materials using MS PowerPoint and take minutes for department meetings.
- Verifies payment vouchers before forwarding to the Head of Finance Director for approval
- Validates and submits expense reports for the Finance Director.
- Prepares refreshments or lunch for office events and board meetings
- Raising Purchase Order and validating invoices for related expenses using the SAP system
- Updates daily Accounts Receivables List of Remittance upon receipt of cheques
Admin Officer - Commercial Vehicle Tender Sales (contract)
Cycle & Carriage Industries Pte Ltd
07.2018 - 12.2018
- Provide tender or contract support to the Sales Manager.
- Provide daily sales support and coordination, including preparation of sales quotations.
- Preparation of vehicle registration document via VITAS.
- Keep track of the timeline and ensure all vehicles are registered within the given timeline.
- Raise purchase orders with part suppliers or service providers.
- Submit the VITAS application for vehicles’ pre-inspection via the LTA website.
- Assist the sales manager in managing sales support projects.
- Manage travel and hotel arrangements for each team member.
- Carry out quality assurance tests to discover errors and optimize usability.
- Coordinate weekly department meetings.
- Prepare meeting refreshments and minutes of meetings.
- Planned and organized administrative work within the department.
Admin Executive, Corporate Service and Facilities Management
COURTS (Singapore) Pte Ltd
09.2016 - 07.2018
- Provide secretarial and administrative support to the Head of Safety and Building Management and the Facilities Manager.
- Support non-trade procurement activities by sourcing vendors, coordinating sample production, and preparing cost comparison tables for HOD review.
- Act as a document controller for contracts, licenses, work applications, and related files.
- Prepare and maintain the departmental budget dashboard, including tracking expenses for stationery, printed forms, and uniforms.
- Record and monitor quotations and invoices in an Excel spreadsheet to ensure alignment with the monthly budget plan.
- Assist HOD in overseeing on-site contractors to ensure work quality complies with organizational policies and safety guidelines (e.g., security, cleaning, maintenance).
- Review and validate contractor invoices against approved quotations to ensure accurate billing.
- Respond promptly to building facility issues, such as power failures, and coordinate with technicians to ensure timely resolution
Document Controller cum Business Support Officer
Asia Offshore Group (S) Pte Ltd
12.2013 - 08.2016
- Handle documentation processes related to the project, including the preparation, submission, filing, scanning, and follow-up of drawings, material specifications, and technical data.
- Support finance-related tasks such as issuing company cheques to vendors, depositing incoming payments, and managing monthly inter-company billing for shared services.
- Prepare presentation slides and coordinate conference meetings for Senior Management.
- Assist in organizing the OSEA 2015 exhibition, including booth decoration and procurement of door gifts.
- Manage job advertisement postings, coordinate interview schedules, and ensure new hires have the tools and resources to begin work promptly.
Senior Indoor Sales Executive
ZhongShan Yin’s Garment Manufacturer Pte Ltd (China)
09.2007 - 09.2013
- Maintain and update the customer account database and provide after-sales support to ensure client satisfaction.
- Attend to clients independently, assist with gown selection, and act as a translator (verbal and written) from English to Chinese for effective communication with the in-house designer.
- Collaborate with the Operations team to prepare and compile monthly sales reports.
- Address recurring customer complaints by identifying root causes, proposing solutions, and reporting findings to management for improvement.
- Coordinate closely with the Production Department to ensure orders meet client specifications and perform quality control checks on finished products to comply with ISO standards.
- Liaise with the Shipping Officer to monitor order schedules and ensure timely delivery.
- Prepare necessary sales documentation, including invoices, delivery orders, and packing lists following confirmed quotations and deposits.
Education
Bachelor Degree - International Business and Human Resources Management
Murdoch University
11.2025
Diploma - Management Accounting and Finance
PSB Academy
01.2007
SPM, 'O' Level equivalent - undefined
Sekolah Menengah Kebangsaan Tengku Afzan
01.2001
Skills
- Problem solving
- Organizational and Time Management
- Multi-tasking
- Proactive approach
- Attention to detail
- Honesty and discretion
Languages Proficiency
English Fluent (Business)
Chinese Fluent (Native)
Malay Conversational
Cantonese Fluent (Native)
Timeline
China Classification Society Singapore
01.2025 - Current
Team Administrator, Finance
MISC Marine (S) Pte Ltd (previously known as Eaglestar Marine (S) Pte Ltd)
03.2021 - 12.2022
Team Administrator, Engineering and Projects
MISC Marine (S) Pte Ltd (previously known as Eaglestar Marine (S) Pte Ltd)
05.2019 - 09.2024
Admin Officer - Commercial Vehicle Tender Sales (contract)
Cycle & Carriage Industries Pte Ltd
07.2018 - 12.2018
Admin Executive, Corporate Service and Facilities Management
COURTS (Singapore) Pte Ltd
09.2016 - 07.2018
Document Controller cum Business Support Officer
Asia Offshore Group (S) Pte Ltd
12.2013 - 08.2016
Senior Indoor Sales Executive
ZhongShan Yin’s Garment Manufacturer Pte Ltd (China)
09.2007 - 09.2013
Diploma - Management Accounting and Finance
PSB Academy
SPM, 'O' Level equivalent - undefined
Sekolah Menengah Kebangsaan Tengku Afzan
Bachelor Degree - International Business and Human Resources Management
Murdoch University
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