MASTHURA BEGUM AKBAR
Summary
To pursue a challenging career with a dynamic organisation that seeks continuous growth. Conscientious and compassionate human resources professional with drive for helping employers recruit, develop and retain qualified candidates. Skilled at partnering with management teams to build employee-centric cultures promoting positive morale and optimizing productivity. Motivating and positive with excellent interpersonal, coaching and communication skills.
Overview
14
14
years of professional experience
Work History
Hr Manager
Sri Sivan Funeral Services Pte Ltd
07.2022 - 12.2023
- Full Spectrum Of Human Resource Duties/Payroll/Recruitment both Foreign and Local Employees/On boarding & Off Boarding/Etc duties related to HR
HR Executive
Symrise Asia Pacific Pte Ltd
03.2022 - 06.2022
- Coordinate Pre-employment requirements
- Liase Work Pass online application with Symrise 3rd party partner up to support issuance of work pass and arrangement of MOM card registration.
- Coordinate the entry approval letter and booking of air ticket from origin country to Singapore & arrangement of hotel for SHN.
- Arrangement of medical examination in Singapore and collection of medical report
- Collect pre-employment documents necessary for payroll processing
- Record employee data in the tracking file
- Employees Onboarding Process
- Notify the line manager if the employee is fit for work and potential start day of the employee
- Trigger the new hire joining notification to stakeholders
- Coordinate employee badge with security following the pre-boarding requirements
- Remind the employee of his start day
- Coordinate the HR Orientation schedule with stakeholders
- Employees Exit Process
- Issuance of Resignation Acceptance Letter
- Booking of Flight tickets and pre-departure test back to home country
- Collect work permit card and send work permit cancellation letter
- Work with HR Manager on the final day computation
- Facilitate exit interview and collect exit clearance form & other documents /items from employee
- Audit Support
- Check or verify completeness of records in the P-File following list of items and target groups required for the audit
- Compile required documents in digital copy
- Support other administrative tasks
- Organize employee documents and compile P-file records
- Summarize list of new joiners and resignees to Payroll and provide required documents following the cut-off date
- Liase and support actions required for other HR process, as requested by Manager
- Support the housing audit process
HR Recruiter
A Star Agency for Science, Technology and Research
09.2021 - 03.2022
- To advertise job openings via DM Recruit Software and My Career Future Singapore
- To also recruit foreign manpower
- Sieve the resumes to select the appropriate candidate, liase with department reporting officer and hiring managers on the selected candidates to get approval.
- Arrange interviews for the candidates to meet the hiring managers via Ms Teams or Zoom.
- After interview completed, follow up with hiring manager on the interview assessment form to confirm if candidate is selected.
- If candidate is selected, contact the candidate to inform that they are selected and if they are keen to join us.
- Once keen, Letter of Offer will be prepared and sent to candidate to confirm that they accepted the offer.
- Collect candidate documents from personal, education, referrals, bank statements,payslip and etc
- To collate and upload it to DM Recruit.
- To prepare Onboarding process, pre-employment medical checkup.
- To prepare staff pass
- For Foreigners, to do Self-Assessment tool before applying for work passes.
- To ensure all documents are with us before application.
- To liase with candidates with regards to Start date and arrival to Singapore,to ensure candidate gets the IPA copy and fill up the application form from Ministry of Manpower too.
- To confirm with candidate when will they receive their work passes
- Collection of work passes
- Advise on orientation via webex
- To update everything on DM Recruit and to also update all new hirers on SAP.
- To create candidate accounts Employee ID on SAP.
- To also create personal info account on SAP on new recruits.
HR cum PA to CEO
ORION HUMAN CAPITAL PTE LTD
06.2014 - 08.2021
- To provide full spectrum of Human Resources Roles
- To provide secretarial and PA assistance to CEO
- Handling all permits application/EP and etc..
- Payroll/CPF Payouts
- IRAS/Taxes/Audits/Directors Resolution/ACRA
- Scheduling for training of Leadership Courses and for trainers
- Travel planning for CEO, tickets booking and accommodation.
- Arrange and source out for space and venues for leadership training and talks.
- Creating online event through Eventbrite for ticketing, PayPal and etc.
- Bookkeeping, handling insurances, IT matters and etc.
- Using Adobe Audition for Podcast done by my CEO for leadership trainings to be uploaded to websites.
- Manage Podcast/editing/recording and etc
- Overall, in charge of everything that is going on as CEO is mostly based in Australia.
Performance & Development Officer
BP SINGAPORE PTE LTD
02.2013 - 12.2013
- To provide line manager support to BP Maritime Services (BPMS) sea-going Officers
- This includes recruitment, performance management, training and development, employee relations, exit process and compliance with the relevant laws.
- Manage the performance, development and training requirements of tagged sea staff, and monitor their compliance through appraisals, feedback and direct communication as appropriate.
- Provide advice on all performance and development issues with regards to appraisals, objectives and career aspirations, as well as providing direction and advice in the application of standard Company Policies and Practices.
- Manage the BPMS training course agenda and personally oversee the performance management and promotion process for the tagged officers.
- Undertake disciplinary procedures for the tagged officers as required in compliance with the BPMS contract of employment for the sea staff.
- Manage and monitor the sea staff activities in accordance with BPMS policies and RACI (Responsibilities, Accountabilities, Control and Influence).
- Provide efficient management of costs for all activities directly related to the training, performance and development of seafaring officers
- In consultation with the Performance and Development Manager, support the delivery of marine expertise to BP Shipping and the wider BP Group
- Provide competent and capable marine staff to the BP Group for all operated vessels consistent with meeting agreed operating budget and strategic plan.
Human Resource Executive (Head of Dept)
MENCAST SUBSEA PTE LTD
05.2011 - 01.2013
- Update and compliance with legal, rules, regulations and other requirements/ Liaise with all authorities (ie MOM, Marine port of Authority)
- Prepare employment contracts and other HR-related documents
- Ensure HR polices are formulated and administrated/ Interview, Selection and Recruitment of personnel/ Employment pass, work permit applications and renewal/ Preparing and placement of job advertisements.
- Handles Payroll for the foreign manpower.
- Providing clarifications and handling queries in relations to company policies/Providing all information on overtime of various departments, annual leave and unpaid leave to payroll department Submit NS make-up pay claims, government paid maternity leave claims and government paid childcare leave claims.
- Perform screening of incoming resumes and perform filtering according to head of department requirements/ Administration and preparation of appraisal/ Manage and maintain staff personal records/ Maintain a systematic filing system.
- Preparation of needed documents and submission of Workmen Compensation and Medical Insurance
- Consolidate training needs identified, update and maintaining of staff training records/ Booking of flights for personnel’s, foreign manpower departure and arrival/handle death of staff to liaise with undertakers to export the corpse back to their hometown.
- Coordinating of company’s annual event/ Assistant Management Representative of the Company QMS/ Maintain and update employees’ records for payroll processing/To Supervise a HR Assistant/Any other ad hoc tasks as assigned.
Service Coordinator cum Administrator
ADC TECHNOLOGIES INTL PTE LTD (ROBERT BOSCH)
05.2010 - 05.2011
- We are dealing with security devices /CCTV/ cameras
- Electronic magnetic locks & etc/To coordinate with engineers for fault reports/ coordinate their schedule to attend to the faults/
- Mostly government bodies & banks/ Went to Philippines to lead a call centre there / train them on the communication and coordination part of the job.
- Preparation of monthly reports/ attending meetings with clients/ Preparation of quotation/ sales order/ purchase orders & etc using Lotus Notes/
- Massive administration support/ Also collate Engineers claims & Leave forms/ Updates the Service log for the whole year and liaise with Philippines counter parts/
- Filing of all service reports in proper filling system/ Coordinating division events as well/ One of the social club member as well.
Education
DIPLOMA IN ENGLISH PROFICIENCY INTERMEDIATE 2 -
ORCHARD SCH OF ARTS & COMMERCE
CERTIFICATE IN OFFICE SKILLS & BUSINESS ENGLISH (SECRETARIAL SKILLS) -
ORCHARD SCHOOL OF ARTS & COMMERCE
Diploma in Business Practice (International Human Resources Management) -
REPUBLIC POLYTECHNIC SINGAPORE
Skills
- Recruitment
- New Employee Orientation
- Benefits Administration
- Organizational Development
- Recordkeeping
- Policy Enforcement
- Dispute Mediation
- Staff Management
- Employee Handbook Development
- Labor Relations
- Payroll Administration
- Employee Relations
- Employee Onboarding
- Corrective Action Planning
- Performance Assessment
- Leadership Development
- Company Organization
- Personnel Recruitment
- Human Resources Operations
- Recruitment and Hiring
- Employment Law
Other Qualifications
- EQUINET ACADEMY: SOCIAL MEDIA MARKETING (SMM) COURSE
- EON CONSULTING & TRAINING: THE EMPLOYMENT ACT
- ONE NEXUS CONSULTING: MANAGEMENT OF FOREIGN MANPOWER
- ONE NEXUS CONSULTING: APPLICATION ON EMPLOYMENT ACT
- SPRING SINGAPORE: PRACTICAL SKILLS FOR ADMINISTRATIVE PROFFESSIONALS.
- CYBERTRAIN CONSULTANCY: MULTIMEDIA MICROSOFT
- INFORMATICS COMPUTER SCH: MICROSOFT OFFICE / EXCEL/WORD/ACCESS/POWER POINT/DATABASE/INTERNET/E-MAIL/OTHER APPLICATIONS.
- SOFTWARE: TIMESOFTWARE / MYOB/INFOTECH SYSTEM/DM Recrut/SAP.
Nric
S7929693G
Handphone No
8518 1469
Home
6760 1152
Personal Information
- Citizenship: SINGAPOREAN
- Date of Birth: 09/25/79
- Gender: FEMALE
Timeline
Hr Manager
Sri Sivan Funeral Services Pte Ltd
07.2022 - 12.2023
HR Executive
Symrise Asia Pacific Pte Ltd
03.2022 - 06.2022
HR Recruiter
A Star Agency for Science, Technology and Research
09.2021 - 03.2022
HR cum PA to CEO
ORION HUMAN CAPITAL PTE LTD
06.2014 - 08.2021
Performance & Development Officer
BP SINGAPORE PTE LTD
02.2013 - 12.2013
Human Resource Executive (Head of Dept)
MENCAST SUBSEA PTE LTD
05.2011 - 01.2013
Service Coordinator cum Administrator
ADC TECHNOLOGIES INTL PTE LTD (ROBERT BOSCH)
05.2010 - 05.2011
DIPLOMA IN ENGLISH PROFICIENCY INTERMEDIATE 2 -
ORCHARD SCH OF ARTS & COMMERCE
CERTIFICATE IN OFFICE SKILLS & BUSINESS ENGLISH (SECRETARIAL SKILLS) -
ORCHARD SCHOOL OF ARTS & COMMERCE
Diploma in Business Practice (International Human Resources Management) -
REPUBLIC POLYTECHNIC SINGAPORE
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