Margaret Ng
Summary
Dynamic and results-oriented professional with extensive experience in executive support and office management, notably at Vinci Energies, CDPQ and Adams Street Partners. Excelled in streamlining operations, enhancing cross-office communication, and managing sensitive information with utmost discretion. Skilled in MS Office Suite and adept at multitasking, I significantly improved office efficiency and confidentiality protocols.
Overview
18
18
years of professional experience
Work History
Executive Assistant
Vinci Energies Asia Pte Limited
12.2022 - 03.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organised events, managed HR onboarding processes, and liaised with regional teams.
Office Manager
Purple Asset Management Pte Limited
01.2021 - 12.2022
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Assist in investment due diligence process.
Office Manager & Executive Assistant
CDPQ Asia Pacific Pte Ltd
05.2015 - 07.2017
- Provided comprehensive executive support to MD and team, managing complex travel and meeting schedules across multiple time zones.
- Handled visa applications and ensured compliance with international travel requirements.
- Oversaw office operations, including facilities maintenance, vendor negotiations, and IT troubleshooting.
- Co-ordinated legal documentation, including notarisations and inter-office agreements.
- Served as a key resource for APAC offices, ensuring alignment of operations across regional teams.
- Streamlined processes for expense reporting, staff onboarding and vacation tracking to improve efficiency.
Office Manager & Executive Assistant
Adams Street Partners (S) Pte Ltd
07.2006 - 02.2013
- Supported Director and Partners with extensive calendar management, travel arrangements, and high-priority correspondence.
- Led office management initiatives, overseeing procurement, facilities upkeep, and compliance with MAS regulations.
- Managed HR functions, including recruitment, staff onboarding, and benefits administration.
- Coordinated international video conferences and high-profile meetings across global time zones.
- Spearheaded the development of a structured filing system for sensitive documents, improving accessibility and confidentiality.
- Collaborated with global offices to standardize operational procedures and enhance cross-office communication.
Education
Diploma - Human Resources Management
Singapore Institute of Personnel Management
SingaporeGCE A Level -
St Andrews Secondary School
SingaporeGCE O Level -
Methodist Girls School
SingaporeSkills
- Executive support and calendar management
- Effective team player with good communication and interpersonal skills
- Office and facilities management
- Event planning and logistics
- HR administration and recruitment coordination
- Financial operations and expense management
- Strong organizational and multitasking abilities
- Proficient in MS Office Suite and payroll systems
Languages
English
Advanced (C1)
Chinese (Mandarin)
Elementary (A2)
Timeline
Executive Assistant
Vinci Energies Asia Pte Limited
12.2022 - 03.2024
Office Manager
Purple Asset Management Pte Limited
01.2021 - 12.2022
Office Manager & Executive Assistant
CDPQ Asia Pacific Pte Ltd
05.2015 - 07.2017
Office Manager & Executive Assistant
Adams Street Partners (S) Pte Ltd
07.2006 - 02.2013
Diploma - Human Resources Management
Singapore Institute of Personnel Management
GCE A Level -
St Andrews Secondary School
GCE O Level -
Methodist Girls School
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