Madel Garchitorena
Document Controller
Quezon City
Summary
A highly motivated team player and result-oriented with over 17 years of experience in Manufacturing and Oil and Gas Industries. Passionate, independent, detail-oriented, a strong team supporter, eager to contribute and go the extra mile for the accomplishment of each task.
Overview
21
21
years of professional experience
Work History
Document Controller – Construction of Gas Yard
Air Liquide Industrial Services Pte. Ltd.
11.2022 - 12.2024
- Document Controller to CIAP Projects: UMC12i - full time (Client: UMC), ALSg J11B - full time (Client: ExxonMobil), GF7 - part time (Client: Globalfoundries).
- Managing project shared google drive folder and project site portal creation for easier navigation of the folders.
- Responsible for organizing documents/submission between Air Liquide and each vendors/contractors.
- Collaborating closely with project managers to create and maintain accurate document distribution matrices, ensuring the right information reached relevant parties in a timely manner.
- Established and managed document distribution matrix and master document control register.
- Tracking the incoming and outgoing documents via transmittal master document control register.
- Responsible for the storage, retrieval, version control and distribution.
- Enhanced document organization by implementing efficient categorization and filing system.
- Distributing incoming documents to the appropriate stakeholders/team member for their reference, review and approval in a timely manner.
- Consolidating comments from team for vendors and contractors to follow-up.
- Managing requests for documents and drawings from internal and external parties.
- Maintained accurate records of all project related documents in the created EDCL file (Engineering Document Control List) facilitating quick retrieval when needed.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference, review or editing purposes.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Liaised with project team, vendors and contractors on documentation flow, handover, and project close-out.
- Preparing handover list of project documents and drawings to Operations(end user) on project completion.
- Handover documents to Operation on project completion.
- Any other ad hoc tasks assigned by the Project Manager
Production Planner (Temporary post)
Teknor Apex Asia Pacific
05.2022 - 09.2022
Project Admin cum Document Controller - Global Oronite Batch Migration Project (DCS Upgrade)
Chevron Oronite Pte. Ltd.
03.2019 - 03.2022
Document Controller – Document System Project
Chevron Oronite Pte. Ltd.
03.2017 - 02.2019
Plant Maintenance Material Coordinator
ExxonMobil Asia Pacific Pte. Ltd.
08.2008 - 12.2016
Planning Officer (Temporary Post)
Containers Printers (S) Pte Ltd
07.2007 - 11.2007
Sub-Leader (Production Planning Coordinator and Inventory Controller)
Ichinomiya Electronics Phils. Corporation
06.2006 - 04.2007
Production Operator
Kisho Sakata Electronic Philippines
05.2004 - 05.2005
Sales Clerk
Market Strategic Firm Inc.
08.2003 - 01.2004
Education
Computer System Design and Programming -
AMA Computer Learning Center
Philippines05-2003
Skills
Proficient in MS Office and Document management software (eg Google Docs/Sheets/Site, Sharepoint)
Document management
Attention to detail
Fast learner
Records management
Organizational and time management
Good communication and teamwork abilities
Adaptability and flexibility in any environment
Others: Proficiency in ERP System (eg SAP PM/MM, ARIBA, Infor M3)
Training Certification and Recognition
- Basic Microsoft Power BI Training, Tertiary Infotech Pte Ltd, 12 Woodlands Square 07-86, Woods Square Tower, Singapore, 737715, 02/18/22
- Microsoft Project Training, Tertiary Infotech Pte Ltd, 170 Upper Bukit Timah Road, 05-27, Singapore, 588179, 06/23/19
- ExxonMobil Singapore Site Maintenance @ Chemical Plant: Good performance in detecting Safety Critical Device Preventive Maintenance plan in SAP system with ‘no priority’ (preventing SCD PM from downloading to e-schedule), 12/01/16
- Introduction to Pneumatic Industrial Controls, MFI Foundation Inc., Pasig City, Philippines, 10/01/12
- Six Sigma Greenbelt Training, Ichinomiya Electronics Philippines Corporation, 10/01/06
Additional Information
Personal references are available upon request.
Timeline
Document Controller – Construction of Gas Yard
Air Liquide Industrial Services Pte. Ltd.
11.2022 - 12.2024
Production Planner (Temporary post)
Teknor Apex Asia Pacific
05.2022 - 09.2022
Project Admin cum Document Controller - Global Oronite Batch Migration Project (DCS Upgrade)
Chevron Oronite Pte. Ltd.
03.2019 - 03.2022
Document Controller – Document System Project
Chevron Oronite Pte. Ltd.
03.2017 - 02.2019
Plant Maintenance Material Coordinator
ExxonMobil Asia Pacific Pte. Ltd.
08.2008 - 12.2016
Planning Officer (Temporary Post)
Containers Printers (S) Pte Ltd
07.2007 - 11.2007
Sub-Leader (Production Planning Coordinator and Inventory Controller)
Ichinomiya Electronics Phils. Corporation
06.2006 - 04.2007
Production Operator
Kisho Sakata Electronic Philippines
05.2004 - 05.2005
Sales Clerk
Market Strategic Firm Inc.
08.2003 - 01.2004
Computer System Design and Programming -
AMA Computer Learning Center
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