LYNN SEOW

Human Resource Duties:

• Led and managed end-to-end recruitment for both Singapore and Vietnam offices, sourcing qualified talents aligned with business needs.
• Manage full-cycle payroll processing for both Singapore and Vietnam staff, ensuring accuracy and regulatory compliance.
• Designed and implemented HR policies and comprehensive employee handbooks for both countries, localized to their respective legal contexts.
• Conduct regular business trips to Vietnam (two weeks per month) to oversee HR operations, source office premises, and manage on-site human resource matters.
• Leading the ongoing establishment of HR infrastructure in Vietnam, with office setup currently in its final phase.

Accounting Duties:

• Prepared and presented accurate monthly financial statements, including Profit & Loss reports, Balance Sheets, and Cash Flow summaries, to support internal management review and investor reporting.
• Recorded and maintained all accounting entries in the general ledger, ensuring accuracy, timeliness, and compliance with accounting standards.
• Collaborated with external auditors to facilitate statutory audits, preparing supporting schedules, documentation, and ensuring full compliance with regulatory requirements.
• Contributed to the preparation of financial reports and performance summaries for investor relations, ensuring clear and accurate communication of financial health and key metrics.
• Ensured proper tax filing procedures were followed in accordance with applicable regulations, including support of tax returns and coordination with external tax advisors.

Accounting Duties:

• Prepared monthly financial reports, including Profit and Loss statements and Balance Sheets.
• Ensured the accuracy of accounting entries for both Accounts Receivables (AR) and Accounts Payables (AP).
• Managed journal entries, collection efforts, and reconciliations, ensuring accurate and accessible records.
• Managed General Ledger (GL) bank reconciliations, reconciling accounts to guarantee accuracy and completeness.
• Collaborated closely with audit teams, preparing accounts, documentation, and conducting audits according to regulatory requirements.
• Completed year-end closing processes with external auditors.
• Utilized QuickBooks for producing monthly invoices, reports, and other deliverables.
• Reviewed internal tax documentation, minimizing errors related to missed tax benefits.
• Filed quarterly tax returns (GST) with on-time submissions to meet deadlines.
• Assisted in the preparation of quarterly forecast and yearly budgeting reports.
• Acted as a liaison with US counterparts, ensuring seamless coordination during monthly closings.

Human Resource Duties:

• Proficiently prepared monthly payroll for up to 20 headcounts.
• Demonstrated precision in the on-time submission of CPF and consistently produced comprehensive monthly payroll reports.
• Led recruitment, interviews, and onboarding processes.
• Researched and analyzed human resources trends, driving corporate policy changes for optimized business performance.
• Conducted comprehensive research on market trends to prepare salary benchmarks, ensuring competitive compensation structures.
• Processed documentation for various employee actions, including seamless onboarding for new hires, resolution of grievances, and the facilitation of terminations when necessary.
• Monitored goals, conducted performance reviews, and administered salaries for employees.
• Liaised with the US HR director to shape policies, fostering alignment between the Singapore and US offices and promoting a cohesive global HR strategy.

Office/Admin Duties:

• Oversaw office inventory activities, including ordering, requisitions, and stocking.
• Managed computer and physical filing systems.

• Proficiently prepared payroll for up to 60 headcounts, managed vendor payments, commissions, and other accounting disbursements for accuracy and compliance.
• Proficiently crafted new hire letters, employee contracts, and corporate policies, ensuring legal clarity and compliance.
• Supervised exit interviews and managed the off-boarding process for resigned and terminated employees with diligence and care.
• Orchestrated impactful company-wide events designed to boost employee morale and foster a positive work culture.
• Served as a liaison between multiple business divisions, fostering improved communication channels and collaboration.
• Structured compensation and benefits packages strategically, aligning with market conditions and budget constraints.
• Successfully handled the onboarding process for newly hired employees, ensuring the smooth distribution of all necessary paperwork.
• Proficiently prepared payroll for up to 80 headcounts, managed vendor payments, commissions, and other accounting disbursements for accuracy and compliance.
• Operational Administration Duties:
• Applied for licenses related to new outlet openings and coordinated with external vendors for relevant partnerships or outlet openings.
• Collaborated with internal and external partners on diverse operational needs and projects.
• Successfully applied for government grants, ensuring compliance and timely completion of administrative duties according to project timelines.

Accounting Duties:

• Gathered and meticulously managed financial information, prepared documents, and executed the closing of financial books.
• Documented various transactions, including cash, credit, fixed assets, accrued expenses, and line of credit transactions.
• Reconciled accounts and conducted thorough reviews of expense data and assets.
• Compiled data on taxable income, deductibles, and allowances for effective tax preparation.
• Partnered with auditors in annual audits, ensuring compliance with governmental tax guidelines.
• Prepared overseas royalties and management fees, contributing to international financial strategy.
• Supervised a team of two accounting staff, ensuring efficiency and accuracy in financial operations.
• Assisted team members in transitioning from QuickBooks software to Sage software.
• Prepared GST submissions, maintaining compliance with regulatory requirements.
• Provided key administrative assistance to senior management, contributing to smooth business operations.
• Collaborated closely with accountants from Japan, Indonesia, Cambodia, and the Philippines to close monthly consolidated books.

Human Resources Duties:

• Efficiently prepared monthly payroll for a headcount of 80, ensuring accuracy and compliance.
• Screened applicant resumes and coordinated both phone and in-person interviews to identify and recruit.
• Posted new opening positions through approved recruitment channels, contributing to successful talent acquisition initiatives.
• Processed documentation for various employee actions, including new hires, grievance resolutions, and terminations.
• Orchestrated orientations and initial training programs for new employees, fostering a seamless integration into the company culture.

• Effectively performed monthly payroll duties for a headcount of 500, utilizing Easypay software.
• Documented human resources records with meticulous attention to detail, ensuring the confidentiality of sensitive personal information.
• Responded to inquiries promptly and professionally, addressing telephone calls, in-person questions, and emails.
• Managed office supplies, distributed mail, and processed invoices for payment, contributing to seamless administrative operations.
• Collaborated with the management team to coordinate onboarding and offboarding processes, ensuring a smooth transition for employees.
• Reviewed and screened applicant resumes to identify qualified candidates, contributing to the recruitment process.
• Proactively recruited potential candidates for vacant and new positions, identifying key talent to support organizational goals.
• Managed employee exit interviews and related paperwork, ensuring a comprehensive understanding of employee experiences and facilitating the offboarding process.