Liu Su Juan

• Managed physical cargo accounts payable and receivable functions through daily monitoring, ensuring accurate and timely processing.
• Liaise with Operation Team for cargo inspection costs settlement and secondary costs rebilling (i.e Port costs, demurrage, mooring fees).
• Liaise with cross functional teams (i.e Legal/Trading/Operation) to resolve Trade settlement related issues.
• Performed month end and year end closing activities (i.e Inventory, Reconciliation, Accruals).
• Provide support to Annual External/Internal Audit (Inventory documentation, Cash disbursement, Purchases and Sales Samples, Audit queries).
• Liaise with other Phillips 66 regional offices to ensure timely intercompany settlement.
• Prepared and performed monthly balance sheet fluctuation variance analysis reporting using SAP Analysis for Microsoft Excel and Excel Skills (i.e. Excel formulas, Pivot Tables and V-lookup).
• Assists in quarterly GST (IRAS), statistics and survey questionnaires submission (i.e Wholesale trade survey & Intl Trade survey) and global reporting (i.e Transfer pricing).
• Collaborated with cross functional teams to streamline financial processes and improve efficiency.
• Mentored junior team members, sharing knowledge and expertise to promote professional growth within the department.
• Provide backup support to the Team.

Accomplishments:

1. Leveraged accounting experiences and expertise to streamline accounting process for increased efficiency and errors.

• Implementation of LOI (Letter Of indemnity) automation to eliminate manual LOI preparation across all commodities.
• Implementation of recurring Tank rental storage cost automation in Right Angle system to eliminate manual expense entry by Operation Team.
• Implementation of paperless process for Accounting Team (SharePoint Validation).
• Implementation of automated system generated invoices to eliminate the use of external application (Excel Macro) and achieve ~50% time savings for bunker billing.
• Took initiative to work with inspection companies to streamline existing Secondary cost process (Consolidated invoicing implementation).
• Standardize and streamline new vendor creation process for Singapore Office to shorten the turnaround time for new bank account creation request in SAP (reduced the no of rejected requests from US Vendor Master Team).
• Create accrual template (formularized template) for the accounting team to streamline the month end closing accrual process.
• Involved in the new SAP S/4 HANA system testing and took initiative to create daily AP/AR monitoring template for timely payment and issuance of invoices.

2. Problem Solving Skills

• Proactively work with various department (Credit, London Cash & Banking Team, RTR Product Owner) to resolve payment reference issue.
• Proactively reach out to US Vendor Master Team and London Cash & Banking Team to resolve SAP S4 Hana employee reimbursement claims issues under new company code.

• Ensure accurate and timely billing (SAP) for both Australia and New Zealand. Monitor and ensuring accuracy in matching of supporting documents/contract to invoices.
• Month-end reconciliation report to ensure completeness and accuracy.
• Processing receipts into SAP.
• Maintain a clean A/R account and highlight on customer account details for irregularities like non payments, delayed payments to the Local Finances in Australia and New Zealand.
• To prepare and review month end reporting (i.e. Revenue, ageing, statements of accounts, deferred, unbilled etc) for Australia and New Zealand for A/R Senior Manager.
• Liaise with internal auditors and prepare audit schedules for each quarter end closing.

• Performing test process hardware testing, software and scripts testing and analysis for R&D pilot line implementation
• Liaise with various supporting function groups on process, hardware, software, code and network issues to ensure smooth production process flow
• Report, recommend, coordinate, track corrective and improvement actions to resolve issues
• Responsible for line setup, yield and quality improvement evaluation activities
• Perform SQL data query and prepare weekly updates report to reporting manager

Accomplishment:

Coordinated an inter-departmental process optimization project that achieved ~2% yield gain from Drive Self Test station and have facilitated new product line setup in overseas manufacturing site in Suzhou, China