Lim Yu Xin Cheryl
Secretary/ PA And Department Support Specialist
Sengkang
Summary
Reliable Executive in Administration and Secretarial fields, experienced in providing comprehensive physical and emotional care to individuals. Friendly individual provides assistance with daily activities. Enjoys working with people and offers great organizational and interpersonal skills. Resourceful Specialist with proven track record of successfully managing various operations and compliance task at once; and prompt follow-up and communications with the management; and internal and external stakeholders.
Overview
10
10
years of professional experience
7
7
years of post-secondary education
3
3
Certifications
Work History
Specialist, Administration and Business Support (Contract)
GIC (Technology Group; BPS)
07.2022 - 07.2024
- Followed all company policies and procedures to deliver quality work.
- Collaborated with cross-functional teams to achieve project governance and ensure audit compliance
- Improved support services to Division and teams through proactive follow-ups and efficient resolution.
- Provide general administration support to Portfolio Heads and Leads of the Business, Procurement and Solutions team under Technology Group.
- Arrange, coordinate and provide full logistic support to internal and GIC-wide events and provide administrative and logistics support for Annual Hiring event (Hackathon)
- Provide support in areas such as Project Governance, project KPI tracking and Audit findings trackings; remind and coordinate with Apps OICs on the project status updates
- Execution of Quarterly Manual Reconciliation between system endpoints and GIC's internal access systems
- Providing support to requests and raise tickets on behalf of Business Owners and Business users to correct system access records within the company
- Communicate with internal and external stakeholders on events, catering and logistics arrangements
- Assist in performing request for onboarding and offboarding on internal HR systems for project managers
- Raising Procurement request and corporate claims when necessary
- Other ad-hoc tasks as assigned by Division Leads and reporting manager.
PMO Analyst (Contract)
EPS Consultants Pte Ltd/Accenture Pte Ltd
9 2021 - 6 2022
- Assigned to Government Agency/Statutory Board
Supports project management team members which includes Managing Directors, Project Managers and Team Leads in the day-to-day operations of the project. - Full involvements in Resource management (Onboarding & Offboarding)
- Minutes taking at client and team meetings
- Preparation of meeting decks, tracking of deliverables and working with the Director on financial management
- Liaising with finance teams for billings, processing of invoices/raising POs
- Generating reports and upkeep compliance with client data protection, initiating and managing process improvements
- Maintenance of project site office facilities
- Overseeing the daily tasks of the PMO offshore team supporting the project
- Streamlined communication between cross-functional teams for improved project coordination.
PA to Executive Director
Minmed Group Pte Ltd/Saveur Pte Ltd
07.2018 - 06.2021
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Served as first point of contact for incoming guests or phone calls, ensuring prompt responses or directing inquiries appropriately.
- Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
- Monitored expenses closely, maintaining an organized filing system for easy access to financial records.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
- Served as point of contact between internal and external parties; and managerial staff.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Displayed absolute discretion at handling confidential information.
- Coordinated events and functions with attention to detail ensuring successful execution.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Provided multifaceted services to professionals by managing mail, scheduling appointments, and other administrative tasks.
- Facilitated smooth office operations by managing supplies inventory and overseeing maintenance requests.
Staffing Consultant (Full-Time)
GMP Recruitment Services (S) Pte Ltd
01.2015 - 05.2017
- Responsible for full recruitment cycle including sourcing, screening, placing and conducting reference check
- Headhunt for suitable candidates to be placed in assigned job orders
- Posting of advertisements through various portals to get candidate database and perform job match (i.e
- Jobs bank, Job street, Jobs dB, Fast Jobs, LinkedIn)
- Offers consultancy and advisory to the clients and candidates on human resources matters
- Accounts/Client Servicing
- Perform interviews & selection process for potential candidates and present qualified candidates to clients
- Build and maintain good relationship with candidates and provide consultations and valuable advice to candidates
- Liaise with the account holders to better understand clients and ensure that their expectations are met
- Building and Maintaining Sales/Target reports and presenting to management weekly
- Conduct Reference Checks on behalf of clients for successful hire
- Personal Assistant to Executive Director
- Oversees general office management, procurement (Taobao and Alibaba), and oversees repair & maintenance matters within the office and all restaurant outlets
- Assist with the on-boarding and off-boarding processes for new and existing staff via MOM, WPOL, EPOL portals
- Overall budget control of general repair and maintenance within the group
- Assist in new license application for new outlets and administrative task of closure of outlets
- Manage the calendar of the Executive Director as well as conference room bookings
- Cross-functional administrative duties in various department; Human Resource, training and development, Repair and Maintenance, Licensing application and Procurement
- Booking and arranging travel, transport and accommodation
- Organizing in-house team bonding and festive events
- Liaise with external stakeholders to facilitate and oversee repair and maintenance function within the restaurants and office
- Worked with marketing team to connect with Social Media Influencers for food tasting campaigns, promotions and hosting food tasting sessions
- Manage and kick-start initial set-up of Vaccination Centre's hiring process along with Human resource team and management
- Interim transfer between February to December 2020 to Minmed Clinic (Sengkang) as a Clinic Assistant; performing insurance claims, patient registration and provide assistance to Doctor during consultations.
Education
Bachelor of Science - Business
University of London (UOL) - SIM GE
Singapore 05.2011 - 05.2015
Business Marketing
Temasek Polytechnic
Singapore 05.2011 - 05.2011
GCE 'O' Levels - undefined
Compassvale Secondary School
01.2004 - 04.2007
Skills
High proficiency in English
Mandarin
Hokkien
Teochew
Microsoft Words
Excel (Pivot Table and VLookup)
Access
PowerPoint
Canvas Design
Video Editing skills (Sony Vegas Pro)
Knowledge in various in-house soft wares such as SAP, MyAccess, Deskera and Nova procurement system
Cost-Control
Procurement
General Office Management and Budgeting
Social Media Marketing
Familiar with HR Software: Talenox
Business Partner Relationship Management
MS Excel
Project Status Reports
Meeting facilitation
Teamwork and Collaboration
Multitasking
Excellent Communication
Organizational Skills
Documentation And Reporting
Work Planning and Prioritization
Task Prioritization
Performance monitoring
Continuous Improvement
Goal Setting
Attainedcertifications
- Image Editing (Adobe Photoshop), ASK Training Pte Ltd, 07/21/2021
- Management Spreadsheets (Advanced Excel Certification), Intellisoft Training Pte Ltd, 06/21/2021
- Integrated Digital Marketing Strategies, Marketing Institute of Singapore, 03/07/2016
Other Information
Singing, doing HIIT exercises, swimming and cycling, Sports Club Sub-Committee in Year 2009 in TP; Helping out with events and acts as support team for competitions and tournaments, Joined active camps and workshops to bond with members., Ex-member of Student Representative Council University of London, Member of the Welfare department and have participated in the charity event: Transformers-Took part in the fund-raising event to raise funds to refurbish the home of needy and to clean their houses in collaboration with 'The Charis Mission'., Soprano Leader of Choir, Leading the team of Soprano 1 during Year 2005 & Year 2006, Guest singer/performer at CVSS Alumni Homecoming (Graduated from Compassvale Secondary School in year 2007)
Personal Information
- Date of Birth: 06/06/1991
- Nationality: Singaporean
Additional Information
I have recently completed the course in Digital Marketing Fundamentals. I am proficient in Excel and Image Editing.
Languages
English
Bilingual or Proficient (C2)
Chinese (Mandarin)
Bilingual or Proficient (C2)
Korean
Beginner (A1)
Certification
Digital Marketing Fundamentals
Interests
Digital Marketing
Cross-functional Job Roles
Timeline
Digital Marketing Fundamentals
07-2024
Specialist, Administration and Business Support (Contract)
GIC (Technology Group; BPS)
07.2022 - 07.2024
ICDL Management Spreadsheet
06-2021
ICDL Image Editing
06-2021
PA to Executive Director
Minmed Group Pte Ltd/Saveur Pte Ltd
07.2018 - 06.2021
Staffing Consultant (Full-Time)
GMP Recruitment Services (S) Pte Ltd
01.2015 - 05.2017
Bachelor of Science - Business
University of London (UOL) - SIM GE
05.2011 - 05.2015
Business Marketing
Temasek Polytechnic
05.2011 - 05.2011
GCE 'O' Levels - undefined
Compassvale Secondary School
01.2004 - 04.2007
PMO Analyst (Contract)
EPS Consultants Pte Ltd/Accenture Pte Ltd
9 2021 - 6 2022