Summary
Overview
Work History
Education
Skills
LANGUAGES
Certification
References
Availability
Timeline
Generic
Lim XinYi

Lim XinYi

Summary

Operations Executive with nearly 8 years of hands-on experience in shipping logistics and inventory management within the supply chain sector. Skilled in coordinating international freight, managing import/export documentation, and ensuring compliance with regulatory requirements. Proven track record in end-to-end inventory control, including stock reconciliation, reporting, and successful WMS implementation within SAP. Adept at optimizing warehouse operations, improving delivery timelines, and aligning logistics functions with business objectives. Proficient in SAP, WMS, Microsoft Excel, and IFS, with a strong ability to adapt and excel in fast-paced, dynamic environments.

Overview

7
7
years of professional experience
1
1
Certification

Work History

Operation Admin Senior Executive

AMOS International (S) Pte Ltd
05.2023 - 05.2025
  • Monitor completion of requirements and activities within Operation-Warehouse, Logistics, Shipping and Supply Boat
  • Managing Logistics department, responsible of order delivery fulfillment & vendor evaluation.
  • Provide guidance in operational functions with the objective to achieve the set deliverable and to strive for continuous improvements
  • Execute change management.
  • Project management
  • Close working and supporting of senior leaders to align transformation efforts with business objectives, providing strategic insights and recommendations
  • Communicating of plans to ensure seamless transformation, keeping all stakeholders and members informed and engaged
  • Facilitate workshops, meetings, and discussions to engage stakeholders in problem-solving and decision-making
  • Managing and planning of resources including activities and expenses
  • Coordinating with internal departments and stakeholders to collect data and information for analysis and decision-making
  • Reviewed operations processes and frameworks to achieve continual operation supporting both internal business units and on-time delivery
  • Implementation and addressing of lean processes ensuring collaboration and continuation
  • Standardization of Operation processes
  • Manage and setting appropriate KPIs to meet targets
  • Overseeing operation and problem solving
  • Liaise with suppliers and vendors
  • Lead and manage logistics team, overseeing functions related to freight, transport and supply boats.
  • Fright and Project shipment coordination- shipments coordination, freight cost comparison, documentations- (Import & Export) Achievement
  • Oversee the implementation WMS into SAP solutions
  • Billing Timeliness within 45days
  • Centralize Operation Share folder
  • MES reconciliation for authority submission
  • Involved in transformational change

Marine Ship Spares Specialist

Wilhelmsen Ship Services (S) Pte Ltd
01.2022 - 05.2023
  • Coordinate all activities relating to ship spares and stores received (via courier, air and sea), on behalf of principals, for their vessels, as well as items returned from vessels for repairs etc., which are subsequently forwarded to another destination or held in Singapore until the vessel's next call.
  • Coordinating between operation, agent, vendors and suppliers
  • Freight Management (end-to-end) -enquires, coordination, booking, comparison, tracking, monitoring, preparation, documentations, closing.
  • Handling and preparation of documentation according to trade compliance and regulatory requirements.
  • Analyse to establish and maintain effective and relevant export/import activities and overall operating functions
  • Use initiative to develop effective and constructive solutions to challenges and obstacles in activity and procedures
  • Manage and liaise with stock control, warehousing for import/export activities on behalf of Customers (Catering mainly to Ship's parts / Oil & Gas customers)
  • Hands-on arrangement such as pack, preparation of documentations (CIPL & etc) for shipments
  • Assisting and supporting agents alongside while coordinating with vendors/supplier
  • Achievements
  • Implementation and introducing of new processes to operation team
  • Setting up Marine Ship Spares team, understanding and working along with internal parties to implement process optimization

Inventory Controller

Wilhelmsen Ship Services (S) Pte Ltd
07.2019 - 12.2021
  • Work with Global Inventory Planner to optimize, update, implement inventory control procedures by aligning with company standards
  • Overall responsibility for inventory performance for the local site
  • Oversee inventory management to ensure accuracy(>95%) in inventory level against system and physical.
  • Responsible for coordinating high volume of incoming goods replenishment plans and monitoring to shipment arrivals.
  • Conduct regular stock checks, identify discrepancies, quality and escalate issues to relevant stakeholders when necessary.
  • Responsible for the stock transfers (Internal Order) between Singapore and SEA sites
  • Internal transfers/reshuffling between sites to be controlled and booked into the system correctly
  • Responding to stock inquiries, quotations and orders from CS
  • Conducting of Cyclic and Annual stock Count- Plan, organize, carry out and evaluate physical stock count
  • Reporting of stock accountability and reconciliation of any stocks adjustment.
  • Freight Management (end-to-end) -enquires, coordination, booking, comparison, tracking, monitoring, preparation, documentations, closing. Abilities to advise internal stakeholders on shipment requirements and regulatory.
  • Achievements
  • Minimize stocks discrepancies, with more than3000s types of products stored in warehouse
  • Achieve2 consecutive years of Internal Warehouse Audit highest score “Blue Belt” in2020-2021 across WSS global offices
  • Coordinate annual stock-taking during Covid period
  • Primary person to coordinate and liaise between warehouse, inventory and operation during pandemic
  • Assisted in the transition/ setting up of warehouse after expansion renovation
  • Workplace Safety and Health (WSH) Committee

Senior Logistics Coordinator-Implant

DHL Global Forwarding (S) Pte Ltd
01.2018 - 06.2019
  • Accepting of orders (from local & oversea office) to process
  • Customer management, acting as first point of contact, regards to shipments, claims, service and supports
  • Freight Management (end-to-end) -enquires, coordination, booking, comparison, tracking, monitoring, preparation, documentations, closing. Abilities to advise internal stakeholders on shipment requirements and regulatory.
  • Manage the preparation and organization of all essential shipping documents such as BLs, CIPL, permits, and others (eg COO, indemnity forms), while ensuring compliance with legal and regulatory requirements
  • Collaboration with forwarders and service providers to ensure timely and accurate delivery schedules, coordinate shipments and resolve potential issues that may arise in transits
  • Customer Management- inquiries, responds and resolve any problems arise.
  • Working closely with operations and other departments for smooth handling of shipments, providing continuous support and updates
  • Coordinating and verity of invoice for billing processing

Education

Bachelor of Business - Logistic & Supply Chain Management

SIM-RMIT University
11.2017

Diploma - Mechatronics Engineering, Automation

Nanyang Polytechnic
02.2014

GCE 'O' & 'N' Level -

Yuhua Secondary School
Singapore
12.2010

Skills

  • QEHS (ISO9001, ISO14001 & ISO45001) Internal Auditor Course
  • SAP- PP & HANA
  • WMS
  • Trained in Basic Java, C and web development
  • Proficient in Microsoft- Outlook, Excel, Words, Powerpoint
  • Logistics & Supply Chain management
  • Policy & Procedure implementation
  • Inventory & Warehouse management
  • Project management
  • Operations management
  • Cross-functional team coordination
  • Problem-solving
  • Decision-making
  • Time management
  • Work Planning and Prioritization
  • Administration and reporting
  • Team coaching and mentoring
  • Cost Savings
  • Negotiation
  • Team development

LANGUAGES

English
Chinese (Mandarin)

Certification

Integrated Management System Internal Auditor Course (ISO 9001:2015, 14002:2015, 45001:2018)-DNV [Det Norske Veritas] - 2025

References

Joseph, Chua, Operations Manager, 98890967, Wilhelmsen Ships Service (S) Pte Ltd, Singapore

Availability

Availability: Immediate

Timeline

Operation Admin Senior Executive

AMOS International (S) Pte Ltd
05.2023 - 05.2025

Marine Ship Spares Specialist

Wilhelmsen Ship Services (S) Pte Ltd
01.2022 - 05.2023

Inventory Controller

Wilhelmsen Ship Services (S) Pte Ltd
07.2019 - 12.2021

Senior Logistics Coordinator-Implant

DHL Global Forwarding (S) Pte Ltd
01.2018 - 06.2019

Diploma - Mechatronics Engineering, Automation

Nanyang Polytechnic

Bachelor of Business - Logistic & Supply Chain Management

SIM-RMIT University

GCE 'O' & 'N' Level -

Yuhua Secondary School

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