Cindi Chong Xin Yi
SINGAPORE
Summary
Experienced secretary with a proven track record of successfully managing daily administrative support tasks and operations across various industries. Highly organized and quick to learn, committed to delivering high-quality results in a timely manner. Adaptability and versatility make an excellent fit for dynamic environments, consistently providing exceptional customer service.
Overview
7
7
years of professional experience
Work History
Full Time Secretary
LEGATUS GLOBAL PTE LTD
01.2021 - 01.2024
- Assisting the CEO and management team, Calender Management, Scheduling meetings, Attending meeting and taking meeting minutes, Filing, printing, compiling of reports, Managing databases, Monitor and maintain office supplies and inventory, Any other ad-hoc administrative duties assigned, Logistics & invites scheduling, Keeping track of employee records, Processing invoices and managing office budget, Ensuring health and safety policies are up to date, Overseeing international project to facilitate the communications and work done, Assisting the organisation’s HR and finance functions by keeping personnel records up to date
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
- Maintained electronic filing systems and categorized documents.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Full Time Marketing Executive (Contract Based)
SENTOSA DEVELOPMENT CORPORATION PTE LTD
01.2020 - 09.2020
- Designing templates and graphics for defining new system roles to that cater to specific groups of targeted users, Organizing and oversee communication campaigns/promotional events (on social media platforms), Conducting market research and analysis to evaluate trends, brand awareness and competition ventures, Initiate and control surveys to assess customer requirements and dedication, Project pre and post Go-Live communication materials, Preparing the administrative collaterals such as infographics or transcript for the marketing team, Maintain and retain customer relationship by replying to enquiries through inbox/email and comments on social media platforms as well as providing follow ups for pending status
Full Time Personal Assistant
YASSIN KAMPUNG SEAFOOD PTE LTD
10.2016 - 11.2019
- Acting as a first point of contact, dealing with correspondence and phone calls, managing diaries and organizing meetings and appointments, Attending meeting and taking meeting minutes, Liaising with the manager / suppliers / clients, Typing, compiling and preparations of reports, Managing database and filing systems, Maintaining procedures/administrative systems, Translating necessary documents from Chinese to English and vice versa, Other miscellaneous task to support the Director, In charge of ordering of office supplies and office operations such as repairs and maintenance, Running of personal errands for the Director, Keeping track of daily sales and expenses data in Microsoft Excel, Handling basic bookkeeping for the accountant, Cross-checking monthly bank statement with invoices/delivery order/bills/receipts received for any discrepancies, In charge of issuing payments and claims related matter to suppliers / third-party / clients, Conducting on board orientation for new employees, Applying of Work Pass such as WP, SP, EP and LTVP for foreigners, Posting of job listing onto job recruitment platforms and scheduling interviews appointment for the Director, Keeping track of employee’s data such clock in/out timing, MCs and/or leaves on database (Info-Tech System)
- Handled incoming mail, bills and invoices and completed appropriate actions.
- Participated in team meetings and staff training sessions.
- Displayed absolute discretion at handling confidential information.
Education
Bachelor of Arts - Business Administration And Management
BIRMINGHAM UNIVERSITY
Singapore 12.2023
Diploma In Accounting - Accounting
Kaplan Private Instituition
Singapore 01.2018
N Level and O Level -
YUYING SECONDARY SCHOOL
Skills
- Database Management
- Cross-Functional Communication
- Customer Service
- Office Administration
- Payroll Administration
- Meeting Coordination
- Document Preparation
Coursework
2023 – Currently attending an online course – The practical guide to managing people at work by University of London from Coursera.
Skillsandqualities
- Able to communicate well with all age groups
- Good communication skills in both oral and writing
- Familiar and comfortable with computer system, gadgets and any software applications
- Demonstrate trustworthiness and competence in working
- Attention to detail
Personal Information
- Available: Immediate on short notice
- Ethnicity: Chinese
- Date of Birth: 04/01/98
- Nationality: Singaporean
Expectedrenumeration
$3400
Awards
- 2012 - Edusave Awards Good Leadership and Service
- 2013 - Edusave Awards Good Leadership and Service
- 2013 - Good Progress Award
- 2013 - Certificate of Achievement for SYF
- 2014 - Praise Award
- 2015 – Good Progress Award
Timeline
Full Time Secretary
LEGATUS GLOBAL PTE LTD
01.2021 - 01.2024
Full Time Marketing Executive (Contract Based)
SENTOSA DEVELOPMENT CORPORATION PTE LTD
01.2020 - 09.2020
Full Time Personal Assistant
YASSIN KAMPUNG SEAFOOD PTE LTD
10.2016 - 11.2019
Bachelor of Arts - Business Administration And Management
BIRMINGHAM UNIVERSITY
Diploma In Accounting - Accounting
Kaplan Private Instituition
N Level and O Level -
YUYING SECONDARY SCHOOL
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