Liezl Tan
Summary
Detail-oriented, driven, resourceful, organized and efficient administrative professional with 14+ years of experience. Skilled at offering high-level administrative support with confidentiality to executives and senior-level staff. Expert in office management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
14
14
years of professional experience
Work History
Administrative Assistant
UEMS Pte Ltd
05.2015 - 08.2016
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Created and maintained databases to track and record customer data.
- Prepare minutes of the meeting including PPT presentation on a weekly basis.
- Preparations of training manuals, schedules and materials needed for staff trainings.
- Administration, preparation and safekeeping of staff's daily time records and salaries.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
- Executed record filing system to improve document organization and management.
Executive Secretary
St. Luke's Medical Center (Global City)
01.2010 - 02.2015
- Provide the Vice President administrative and clerical support by coordinating with other Divisions and within the division itself.
- Preparation administration and safekeeping of Executive Payroll.
- Preparation of expense claims and reimbursements.
- Ensures that all calls, messages and inquiries are promptly and properly attended and relayed to the Vice President.
- Coordination with other Division Heads and Managers for scheduled meetings and prepare all necessary materials needed.
- Attends to customer complaints or incident reports filed and relayed to the office of the Vice President for appropriate action and resolves complaints that may be addressed within the position's level.
- Arranged all logistics of the Division's business meetings and activities that the Vice President is actively involved in.
- Prepares assigned reports and assists the Vice President in handling special projects as requested by the Office of the President & CEO.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Events organization such as planning of meetings, seminars, conferences and forums.
- Assisted in preparation of financial reports, budgeting and forecasting for executive office.
- Interacted with vendors, contractors and professional services personnel to direct activities and communicate instructions.
- Updated and maintained confidential databases and records.
Executive/Personal Assistant to the Managing Director
Acumen Strategic Consulting, Inc.
04.2007 - 01.2010
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings. trainings, appointments and coordinating travel arrangements.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Filed paperwork and organized computer-based information.
- Ensures that files and data are complete and organized completely.
- Maintains and ensure that presentation and promotion materials are prepared and organized.
- Preparation of of cheque, cheque vouchers and sales invoice preparation.
- Liaising with clients, various government offices and accounting consultants.
Administrative Assistant/Receptionist
Technical Sales And Services, Inc.
04.2007 - 01.2010
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Preparation of sales invoice, cheque and cheque vouchers.
- Managing executive calendar and travel arrangements.
- Organized staff fieldwork schedules and activities.
- Coordinates with Principal itineraries and logistics during visits.
- Daily time recording and safekeeping of all employees.
- Assist in training of new personnel on administrative items such as cash advance, expense liquidation, company policies, etc.
- Database Management such as updating of monthly reports of Sales Order, Shipment, Delivery, Importation, Sample Tracking, Complaint Summery, Sales & Marketing materials and Specification Sheets.
- Assist in basic accounting functions such as bookeeping, voucher recording, invoice and check preparation, profit & loss and balance sheet preparation.
Administrative & Accounting Assistant
Multi Computer Services, Inc.
08.2002 - 03.2007
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Administers pre-qualifying examinations to all applicants.
- Prepares confidential documents like employee contracts, notice of employee's salary adjustments, promotions and merit increases.
- In-charge of Payroll and Payroll distribution.
- In-charge as Quality Control Officer for Laser Printing Services of the company.
- Prepares billings, delivery receipts, statement of accounts and purchase orders.
Education
Bachelor of Arts - Political Science
University of Negros Occidental-Recoletos
Bacolod City, PhilippinesHigh School Diploma -
Central Philippine University
Iloilo City, PhilippinesSkills
- Calendar Management
- Spreadsheet Management
- Information Confidentiality
- Documentation and Reporting
- Office Management
- Administrative Support
- Executive Support
- Filing and Data Archiving
- Meticulous Attention to Detail
- Customer Service-Oriented
Timeline
Administrative Assistant
UEMS Pte Ltd
05.2015 - 08.2016
Executive Secretary
St. Luke's Medical Center (Global City)
01.2010 - 02.2015
Executive/Personal Assistant to the Managing Director
Acumen Strategic Consulting, Inc.
04.2007 - 01.2010
Administrative Assistant/Receptionist
Technical Sales And Services, Inc.
04.2007 - 01.2010
Administrative & Accounting Assistant
Multi Computer Services, Inc.
08.2002 - 03.2007
Bachelor of Arts - Political Science
University of Negros Occidental-Recoletos
High School Diploma -
Central Philippine University
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