Lee Foong Peng Maggie
Singapore
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
31
31
years of professional experience
Work History
Accountant & Admin Assistant
Xilinx Asia Pacific Pte Ltd And AMD
07.2006 - 12.2023
- Supported management by processing invoices and documents with consistent on-time delivery.
- Enhanced vendor relationships through timely payments and clear communication channels.
- Matched purchase orders with invoices and recorded necessary information.
- Supported month-end closing activities, ensuring accuracy in financial records and adherence to deadlines.
- Processed employee expense reimbursements, verifying accuracy of submitted documentation against company policies before approval.
- Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
- Provided critical support during system upgrades or conversions by working closely with IT staff to ensure minimal disruption to daily operations.
- Expedited payment collection with timely submission of invoices and proactive communication with clients.
- Handled day-to-day accounting processes to drive financial accuracy.
- Set up new vendors’ and employees’ data in the Oracle system for our APAC entities, US and Canada offices.
- This is to facilitate the creation of Purchase Order from our Purchasing Department and also to facilitate in making payment to the vendors and employees’ expenses
- This includes maintaining and updating details for existing vendors and employees
- Consolidate all Marcom invoices and invoices from our Travel Agent for the monthly payment processing
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Monitored and ordered supplies and materials to keep office well stocked.
- Scheduling interview which includes arranging for the interviewees to come down for interview, booking of the meeting rooms, set up the interview in the Microsoft Outlook Calendar
- Assisted in the onboarding of new employees by preparing new hire logistics. (Eg. New hire stationery package, cubicle key, name label and welcome note etc.)
- Responsible for the logistic arrangement for our counterparts visiting our Singapore Office.
- Assisted manager in all aspects of business operations.
Administrative Assistant cum Receptionist
Xilinx Asia Pacific Pte Ltd
07.2005 - 12.2006
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered central telephone system and directed calls accordingly.
- Maintained visitor log for entering and leaving facility for security purposes.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Coordinate courier (FedEx) and dispatch services as and when requested.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity. (Eg. arranging taxi services for visitors, restaurants booking, booking of meeting rooms and catering etc.)
- Responsible for the general upkeep of the reception area and meeting rooms.
- In-charge of the Log book for the loaning of the Projector and Laser pointer.
- Update visitor calendar whenever required.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents which includes Visa application processing to ensure seamless itineraries that met all requirements.
- Helped maintain office security by monitoring visitor access and programming badges for Internal visitors from overseas.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Compiling Monthly Expenditure report to submit to Facility manager.
- Assisted in the onboarding of new employees by preparing new hire logistics. (Eg. New hire stationery package, cubicle key, name label and welcome note etc.)
- Assisted with human resources tasks such as making copy of necessary documents from new hire.
- Update Employees file, Corporate Gift file, XAP phone list and Item to Collect Form file.
- Circulate new hirer’s birthday to heads of department.
- Assisted in scheduling interviews with respective hirer and booking of meeting rooms for the interviews.
- Make arrangement with interviewees to have interviews with our respective hirer
- Other ad hoc duties from Finance department which includes the checking and verifying of invoices for FedEx, catering services, Amex, stationery and name card supplier and also others that are handled by Front Desk
- Assisted in tasks requested by the Executive Briefing Center Program (EBC) such as logistic arrangement for customers visiting our office. (eg. booking of meeting rooms; coordinate catering and restaurants booking requests; prepare badges, welcome screen, collateral packages and gift; request for security badges for visitors
- On the day of briefing, ensure meeting room is ready and assisting customers to their needs.
Insides Sales Co-ordinator
Brush Wellman (S) Pte Ltd
06.2004 - 06.2005
- Managed the processing of sales orders, ensuring accuracy and timeliness from placement to delivery.
- This involves the checking of the stock from either our slitting house in Hong Kong or our parent company in US using the SAP system.
- Calculation of the price for our Beryllium Copper product and sending a formal quotation to our customers.
- Prepare a Purchase Order and send it to our parent company in US for manufacturing of the product if we do not have existing stock.
- Communicated customer feedback and complaints to team members to promote proper resolution.
- Liaise with customers on their Purchase Orders and follow up on shipments to ensure timely delivery.
- Responsible for general administrative duties which include clearing of faxes, data entries on orders/ invoices using Access, checking and submitting weekly sales/order reports, to ensure the Purchase Orders are in order.
Executive Assistant to Agency Manager
Advance Container Lines (Pte) Ltd
06.1993 - 11.2000
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Compiling ship’s loading reports, monthly Marketeers’ Entertainment reports and any reports requested by Agency Manager
- Updating company’s telephone directory and customers’ data
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Issuing vouchers for the weekly claiming of entertainment expenses by the Marketeers and medical bills
- Ensuring phone calls are answered promptly
- Executing any tasks as per requested by Agency Manager
- Covering the job of receptionist which includes the screening of calls and initiated actions to respond or direct messages to appropriate personnel. This also includes the managing of both incoming and outgoing mail and faxes.
Education
High School Diploma -
Singapore Polytechnic
12.1993
Skills
- Document Control
- Appointment Scheduling
- Travel Coordination
- Invoice Processing
- Meeting Planning
- Calendar Management
- Workflow Optimization
- Expense Reporting
- Prioritization
- Administrative Support
- Meticulous Attention to Detail
- Resourceful
Contact No
9740 9232 (Mobile number)
Highest Standard
Diploma in Business Administration (1993)
Special Award
Awarded grade A for Singapore Polytechnic Industrial Training Programme.
Courses Attended
- Microsoft Excel’97
- Microsoft Access XP for end user
- Occupational First Aid Course
Languages Written
- English
- Chinese
Personal Information
- Expected Salary: $5000 (Negotiable)
- Date of Birth: 02/09/73
- Marital Status: Married
Likes to tour, listening to music and workout .
Enjoy exotic tours, listening different kind of music.
My workout includes spinning on my bike and doing strength training.
Timeline
Accountant & Admin Assistant
Xilinx Asia Pacific Pte Ltd And AMD
07.2006 - 12.2023
Administrative Assistant cum Receptionist
Xilinx Asia Pacific Pte Ltd
07.2005 - 12.2006
Insides Sales Co-ordinator
Brush Wellman (S) Pte Ltd
06.2004 - 06.2005
Executive Assistant to Agency Manager
Advance Container Lines (Pte) Ltd
06.1993 - 11.2000
High School Diploma -
Singapore Polytechnic
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