Koh Che Li
Singapore
Summary
Experienced in organizational and communication skills with a proactive approach to learning and development in an administrative setting. Proficient in office coordination, quickly adapting to new systems and processes. Ready to utilize and further develop time management and problem-solving skills in an Assistant Management role.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Administrative Manager and Translator
Nippon Jimuki Singapore Pte. Ltd.
01.2020 - Current
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
- Translated documents between Japanese to English.
- Improved readability of translated materials between Japanese to English by employing advanced proofreading techniques and meticulous editing skills.
- Provided administrative support for executive and management level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
- Streamlined travel arrangements for executives, optimizing itineraries and reducing travel expenses.
- Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.
- Managed complex calendars, coordinating meetings and appointments to maximize executive availability and effectiveness.
- Improved office efficiency by implementing streamlined administrative processes and procedures.
- Greeted visitors, employees and clients politely and professionally for excellent reception service.
- Reduced operational costs through effective management of staff schedules, resources, and vendor relationships.
Administrative Assistant
Effissimo Capital Management Pte Ltd
12.2017 - 07.2019
- Confidential
Asst Business Development Manager
Sunpark Singapore Pte Ltd
09.2016 - 09.2017
- Grow the company with new build ups and assisting in all functions of the business including development
- Job required me to keep a good customer-business relationship with visitors to the establishments and also to network with other business representatives as well
- Responsibilities include accounts payable/receivables, marketing, HR, and compliance reporting, hiring and managing all food service employees, sending them for trainings and certifications and preparing employee appraisals
- Assist in the development and implementation of new menus and localLead business development trips to Bangkok which included senior executive business meetings with key decision makers to maintain relationships with both franchisors and franchisees
- Worked closely to promote new store openings both locally and internationally, helped ensure franchisee/franchisor successful Grand Openings, store events and new promotions through the local community
- Handled NEA procedures for new store openings and licensing
- Liaise and coordinate with Contractors on site matters relative to the project and to make sure is compliant to NEA and franchisor requirements
- Creating press strategies and promotional materials targeted at local media and food bloggers to raise awareness of the new store openings
- Regularly designed and created marketing content including posters, fliers, brochures and also online campaigns
- Payroll: Collected employee timecards, input hours in to payroll system, processed payroll, prepared weekly payroll reports, distributed payroll checks to employees, and addressed employee payroll disputes
- These includes monthly payroll processing, analyses of payroll distribution reports, reconciliation of payroll, monitoring of benefit deductions, salary expense entries and other related payroll functions like processing and send it to appropriate authority
- Processing Work Permits, LOC, Employment Pass, S Pass etc
- And arranging any necessary procedures to ensure a successful application for foreign staff
- Sourcing of potential new hires, post ads and set up interviews, interview candidates, set up new hires & conduct new hire orientation
- Arranging for staff training to get appropriate certifications in Food & Beverage
- Sourcing for staff apartments by liasing with property agents and handling contracts
- Translation of weekly sales reports and testimonials from Japanese Managers
Business Development Manager and Personal Assistant
Noble Sky Group Pte Ltd.
01.2015 - 05.2016
- Manage staff, preparing work schedules and assigning specific duties
- Establish and implement departmental policies, goals, objectives, and procedures, conferring with board members, organization officials, and staff members as necessary
- Direct collection of monthly assessments, rental fees, and deposits and payment of insurance premiums, mortgage, taxes, and incurred operating expenses
- Maintain records of sales, rental or usage activity, special permits issued, maintenance and operating costs, or property availability
- Prepared and organized paperwork and other materials as needed for meetings, conferences, travel arrangements and expenses reports
- Maintain office scheduling and event calendars
- Composed, typed, and distributed meeting agendas and minutes, routine correspondences and reports
- Set up and handle incoming mail and office filing systems
- Collect and coordinate the flow of internal and external information
- Managed office equipment and office space
- Established the administrative work procedures for tracking staff's daily tasks
Business Development Manager and Personal Assistant
Ais Sarah Pte Ltd.
04.2014 - 05.2016
- Manage special events such as sponsorship programs introducing new products, or other activities the firm supports to gain public attention through the media
- Establish and maintain effective working relationships with clients and media representatives and use these relationships to develop new business opportunities
- Traveling to various countries to meet representatives from various Tourism Boards for MICE promotion
- Writing interesting and effective press releases, prepare information for media kits and develop and maintain company internet or intranet web pages
Team Coordinator Competition (Event Base)
Science Centre Singapore
03.2011 - 03.2012
- Ensure event runs smoothly as a leader to the participants, making sure of their safety and to ensure they follow the rules of the competition and also an assistant to the VIP judges from overseas
Sales Promoter
KIYO
01.2011 - 02.2011
- Promoting and selling shoes
- Assisting customer with finding the right shoe sizes for them
Cashier/ Sales Promoter/ Japanese Gift Wrapper/Japanese Translator
Isetan Singapore
11.2010 - 12.2010
- Cashiering of sales using the POS system, promoting branded goods to customers, assisted in Japanese Gift Wrapping during Christmas season, assisted in translation for Japanese customers
Education
Diploma in Business Information Systems -
Republic Polytechinc
01.2014
O'Levels -
Yishun Secondary School
01.2010
PSLE -
Evergreen Primary School
01.2006
Skills
- Proficient in Microsoft Excel, Word, Powerpoint
- Multimedia Design (Canva, iMovie)
- Japanese Language (Verbal and Written)
- Event coordination
- Administrative support
Certification
01/01/13, Passed the International Japanese Language Proficiency Test (Level N2)
Activities
- Evergreen Primary School, Prefectorial Board, 2005-2006, Assisted in school duties and exchange leadership training programmes with other schools.
- Yishun Secondary School, Prefectorial Board, 2007-2010, Assisted in organising school events and activities as a leader and also to guide peers and maintain good moral behaviour of the students in the school. Participated in Student Leaders IP Programme in Vietnam.
- Yishun Secondary School, Shooting Club, 2007-2008, Represented the school in Intra-School and Inter-School tournaments.
- Yishun Secondary School, Art Club, 2009-2010, Designed and painted murals in the school and organised Arts programmes in the school to promote Arts and Culture within the school.
- Republic Polytechnic, Adventure Learning Centre Year One Programme, 2011, Participated in a team bonding and confidence building programme whereby we had to climb high ropes courses and also rock climbing to step out from our comfort zones and learnt to work as a team and to trust each other to achieve towards a common goal.
- Republic Polytechnic, Chingay Parade 2012 - Student Volunteer, 2011, Participated as a crowd motivator and cheerleader to make the crowd more energised and create a more highly-motivated atmosphere to the show.
- Republic Polytechnic, NYAA - Project Ramadan Kareem, 2012, Participated as a student volunteer during the month of Ramadan with a group of friends to distribute bags full of food to needy Muslim families living in shared HDB flats.
Awards
- Model Student Award
- Distinction in Art O'level
- Distinction in Japanese O'level
Personal Information
- Ethnicity: Chinese
- Citizenship: Singaporean
- Date of Birth: 3 March 1994
- Marital Status: Married
Timeline
Administrative Manager and Translator
Nippon Jimuki Singapore Pte. Ltd.
01.2020 - Current
Administrative Assistant
Effissimo Capital Management Pte Ltd
12.2017 - 07.2019
Asst Business Development Manager
Sunpark Singapore Pte Ltd
09.2016 - 09.2017
Business Development Manager and Personal Assistant
Noble Sky Group Pte Ltd.
01.2015 - 05.2016
Business Development Manager and Personal Assistant
Ais Sarah Pte Ltd.
04.2014 - 05.2016
Team Coordinator Competition (Event Base)
Science Centre Singapore
03.2011 - 03.2012
Sales Promoter
KIYO
01.2011 - 02.2011
Cashier/ Sales Promoter/ Japanese Gift Wrapper/Japanese Translator
Isetan Singapore
11.2010 - 12.2010
O'Levels -
Yishun Secondary School
PSLE -
Evergreen Primary School
01/01/13, Passed the International Japanese Language Proficiency Test (Level N2)
Diploma in Business Information Systems -
Republic Polytechinc
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