Summary
Overview
Work History
Education
Skills
Accomplishments
Assignments
Timeline
Generic

Ong Kui Kim

Singapore

Summary

To obtain a meaningful and challenging position that enables me to learn and allows for advancement. With the willingness to learn, the correct aptitude, I believe I can manage and perform the job well if given the opportunity.

Overview

36
36
years of professional experience

Work History

Assistant Manager

Nanyang Technological University
08.2010 - Current
  • Supporting the Director of Administration in secretarial; daily operation and finance matters such as asset management.
  • Planning, scheduling and coordination of internal and external meetings for the Director of Administration and Director, Industry Engagement
  • Work closely with Facilities Manager from School and OFPM on renovation and office maintenance for better workspace utilization.
  • Lead the College Welfare Team to organize at least 2-3 events per year for the whole College, eg CoHASS Get-together; Welcome of New Hires Lunch and the College MSO Award. Optimize welfare fund by sourcing for service providers who can offer scale and cost advantages when coming to event planning.
  • Fully in charge on logistics arrangements for the annual EXCO and CAB retreats.
  • Involve in Procurement for office supplies and catering.
  • Assisting in general college’s administrative, office equipment maintenance and meeting room reservation.
  • In-charge of College assets management such as update and maintenance the assets control list; transfer and disposal arrangement via Assets Management System.

Admin cum Account Executive

Student Advisory Centre
03.2010 - 08.2010
  • Handling admin function, to ensure office day to day operation work smoothly. Preparation of income and expenditure accounts, issuing and settlement of invoices, bank reconciliation, adhoc activities such as co-ordination and apply permit for events. Filing, HR function such as work permit application; Payroll and CPF contributions.
  • Temporary

Admin Assistant

Government of Singapore Investment Corporation Pte Ltd
08.1998 - 03.2010
  • Handling admin function, to ensure office day to day operation work smoothly. Provide secretarial support to Department such as organize meetings and appointments; manage the calendar; data entries ;inventory control on stationery and office snack; setting up filing system and management of day to day payment vouchers and correspondences ; archival of old documents and vendor management
  • Account duties such as account receivable and payable ; pass journal entries ; raising tax invoices ; analysis on cash flow of the corporate current accounts ; GST report ; bank reconciliation ; generating of monthly management reports; cash management and banking documents
  • Handling enquires/ problem solving from external parties such as vendors and banks. Planning of Staff welfare programs and engagement in ah-hoc activities such as preparing training schedules and presentation materials

Personal Assistant

Elite (L&G) Associates -AXA Life Insurance Co Ltd
09.1995 - 08.1998
  • Handling admin function, provide secretarial support to the management and sales team; data entries; engage in marketing and recruitment activities such as design and mailing of direct mail/ promotional flyers to customers. Handling enquiries and arrangement of training program to new recruits. Compiling of data like sales report.
  • Co-ordination between Sales Office and Head Office

Temporary Officer

Singapore Tourism Board
11.1993 - 02.1994
  • Perform admin functions to Travel Related Service Division
  • Handling enquiry in a courteous, tactful and efficient manner
  • Engage in marketing activities which organized by the Board by providing customer servicing

Self employed as Tutor

01.1990 - 12.1992
  • Carried out curriculum development assignments at home

Education

Diploma - Tourism Management

Temasek Polytechnic
06.1995

GCE 'O' level - undefined

Bukit View Secondary School
12.1991

PSLE - undefined

12.1986

Skills

  • Language written : English / Mandarin
  • Language spoken : English / Mandarin / Simple Dialects
  • Computer proficiency : MS Office Suites / Outlook/ Team
  • Office Skills : Able to multi-tasking and work under pressure Strong interpersonal skills and highly organized

Accomplishments

  • Attended course –“Let’s Write Right” to enhance on writing skills. Would like to improve on skills on other areas such as Communication and Personal Effectiveness as well.
  • Attended relevant courses/ workshops such as MS Excel Advanced and Communication & Relationship Management to enhance skills and promote personal efficiency on areas of secretarial and operational support
  • Attended Microsoft Excel Advance conducted by Comat Training Service Pte Ltd
  • Attended In-house training program on Fraud Awareness ; 7 Habits of Highly Effective People and Assistant Foundation Programme
  • Attended Time Management which organized by SIM
  • Attended Service Excellent Workshop organized by Telephone Doctor
  • Attended Team Building with Emotional Intelligence organized by Life Skill Centre

Assignments

Liaise with event organizers in organizing official events such as guest visiting and exchange programmes, social/ recreational activities for GIC & NTU staff Or-dinate of Ah-hoc training program during launch of new Accounting system Appointed as Sales Manager of Travelnet during school assignment. Main duties included keeping track of sales records, analyzing of staff performance, motivating staffs, problem solving, customer servicing and write out sales reports and marketing of products Appointed as Class Representative. Duties include monitoring and motivate classmates to participate in college activities, promote teamwork and handling administrative function Participated actively in events organized by the Polytechnic such as Travel Carnival

Timeline

Assistant Manager

Nanyang Technological University
08.2010 - Current

Admin cum Account Executive

Student Advisory Centre
03.2010 - 08.2010

Admin Assistant

Government of Singapore Investment Corporation Pte Ltd
08.1998 - 03.2010

Personal Assistant

Elite (L&G) Associates -AXA Life Insurance Co Ltd
09.1995 - 08.1998

Temporary Officer

Singapore Tourism Board
11.1993 - 02.1994

Self employed as Tutor

01.1990 - 12.1992

GCE 'O' level - undefined

Bukit View Secondary School

PSLE - undefined

Diploma - Tourism Management

Temasek Polytechnic

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