Kelly Tan

• Assisted in the successful completion of projects by coordinating tasks, monitoring progress, and maintaining documentation.
• Actively participated in weekly project reviews with senior management to discuss progress updates, challenges faced, potential solutions, and future plans.
• Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
• Coordinated with cross-functional teams to ensure project milestones were met on time.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic. ( Site team in China)
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Supported the finance team by processing invoices and expense claims promptly and accurately. ( Site team in China)
• Reduced errors in financial statements with meticulous attention to detail during data entry and reconciliation processes.

Office Management

• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Streamlined office operations by implementing efficient filing systems and organizational strategies.
• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
• Conducted regular reviews of office procedures, identifying and implementing improvements for operational excellence.
• Facilitated smooth office relocations by meticulously planning and coordinating all aspects of move.
• Coordinated with IT department to upgrade office technology, enhancing overall efficiency and data security.

Finance

• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
• Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
• Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.

HR

• Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
• Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
• Streamlined HR processes for increased efficiency and improved accuracy in personnel data management.
• Assist in MOM application for work passes ( EP, SP)

Office Management

• Manage the day-to-day administrative operations, including but not limited to office facilities and external relationships.
• Support senior management with various administrative tasks such as scheduling meetings, preparing reports, and coordinating travel arrangements.
• Maintain records and files, ensuring compliance with company policies and legal requirements.
• Maintained efficient office operations by handling errands and administrative functions.
• Facilitated smooth office relocations by meticulously planning and coordinating all aspects of move.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.

HR

• Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
• Organized new employee orientation schedules for new hires.
• Participated in recruitment and selection process for new hires.
• Assist in MOM application for work passes ( EP, SP)
• Liaised with HR and payroll to coordinate and manage employee leaves of absence.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.

Finance

• Input financial data and produced reports using [SAP].
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each week.
• Provided journal entries and performed accounting on accrual basis.
• Prepared working papers, reports and supporting documentation for audit findings.
• Assisted the finance department in resolving billing issues or payment discrepancies promptly.
• GST Quarterly Reporting

• Executed record filing system to improve document organization and management.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Created and maintained databases to track and record customer data.
• Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
• Assisted coworkers and staff members with special tasks on daily basis.
• Entered customer order details into system, accepted payments and updated accounts.
• Generated financial reports and summaries for management review using SAP
• Prepared monthly, quarterly and annual statements to support financial planning.

• Conducted regular meetings with team to discuss issues, concerns and updates.
• Introduced new methods, practices, and systems to reduce turnaround time.
• Identified trends and assessed opportunities to improve processes and execution.
• Collaborated with back-office team members to facilitate seamless business execution.
• Researched new clients for sales team, inputting contact information into Salesforce.
• Increased sales and customer satisfaction through personalized servicing.