Kavitha A
Executive Assistant To Managing Director
Bengaluru
Summary
Seasoned Executive Assistant with over 17 years of professional experience, including 12 years of dedicated support to C‑suite executives across leading organizations. Backed by strong qualifications in Finance and Administration, with extensive hands‑on experience in administrative operations, large‑scale event management, travel desk leadership, and coordination of high‑profile international delegates. Renowned for exceptional organizational acumen, strategic foresight, and proactive problem‑solving abilities. Demonstrates the highest standards of professionalism, discretion, and confidentiality while managing high‑stakes responsibilities and driving seamless executive operations through flexibility, initiative, and precision.
Overview
19
19
years of professional experience
1
1
Language
Work History
Executive Assistant to MD & Manage Administration
Nidec Industrial Automation India Private Ltd
03.2025 - Current
- Executive Support & Leadership Coordination: Provide end‑to‑end administrative support to the Managing Director, Global Senior Leaders, and Directors, including calendar management, meeting agendas, itineraries, approvals as per DOA, and maintaining MD office standards and protocol.
- Global Travel & Expense Management: Partner with global travel vendors to manage complex domestic and international travel (flights, hotels, logistics) while ensuring policy compliance, cost efficiency, and smooth execution; manage expense claims and reimbursements.
- Facilities & Administrative Operations: Oversee facilities management across office premises, including housekeeping, security, pantry, utilities, preventive maintenance (HVAC/electrical), vendor contract management, and statutory compliance.
- People, Vendor & Stakeholder Management: Lead and motivate admin and facilities teams; supervise front office, travel desk, and courier operations; coordinate with internal stakeholders and conduct regular performance reviews with service providers.
- Budgeting, Safety & Compliance: Prepare and monitor administration and facilities budgets, optimize costs, implement workplace safety and emergency protocols, and conduct regular audits for fire safety, hygiene, and security.
- Events, Projects & Strategic Support: Key committee member for large‑scale corporate events (Greenfield Campus soft & grand inaugurations, supplier/service meets), managing 300+ travel arrangements; support cross‑functional initiatives from the CEO’s office, including project tracking, research, and strategic reporting.
Executive Assistant to CEO/COO
CE Services Pvt. Ltd - Pharma Company
03.2024 - 02.2025
- Provide dedicated executive support, overseeing complex schedules and streamlining workflows to optimize productivity and ensure alignment with organizational goals.
- Facilitate high-level communications, serving as the liaison between executives and key stakeholders, ensuring clarity, confidentiality, and strategic messaging.
- Coordinate comprehensive travel itineraries, adeptly managing logistics to minimize disruptions and ensure seamless executive transitions.
- Spearhead document management protocols, implementing secure filing systems that enhance confidentiality and expedite information retrieval.
- Leverage analytical skills to prepare executive briefs, synthesize critical data, and support decision-making with insightful, actionable information.
Executive Assistant to Chairman and Managing Director
WADPACK Pvt Ltd - Packaging Industry
07.2019 - 03.2024
- Delivered strategic administrative support to the Chairman, adeptly managing multiple priorities and facilitating seamless daily operations within a dynamic business environment.
- Orchestrated High-profile corporate events, enhancing organizational image and fostering positive stakeholder relationships through meticulously planned engagements.
- Executed financial oversight of expense reports and departmental budgets, introducing cost-effective measures that optimize operational spending.
- Streamlined interdepartmental communication, supporting cross-functional project milestones and providing executives with timely project updates.
General Accounting Ops Senior Transition Analyst
Accenture, Information Technology Services Prestige Technopolis
02.2017 - 02.2019
- Accurately process variety of financial transactions, including invoices, payments, and account reconciliations, based on client specifications.
- Ensure that all transactions are completed in a timely manner, meeting client SLAs (Service Level Agreements).
- Provide customer service support as needed, ensuring that all client queries regarding transactions are addressed promptly.
Senior Finance Executive and Admin to AVP - Finance and Taxation
Total Gas, French Multinational Company
06.2007 - 09.2015
- Executive Support Responsibilities
- Advanced Diary and Calendar Management, Strategic Communication, and High-Stakes Document Handling.
- Project Facilitation, Event Coordination, Complex Travel Arrangements.
- Meeting Preparation and Support, Expense Tracking, Prioritization of Critical Tasks.
- Email management refers to the process of organizing, prioritizing, and responding to emails effectively to maintain a clean, efficient, and productive inbox.
- Social Media Management: brand awareness by choosing the right platforms (e.g., Instagram, Twitter, LinkedIn, Facebook) based on audience and objectives.
- Finance and Administrative Management
- Comprehensive Financial Planning, Budget Oversight, and Cash Flow Management.
- Treasury and Vendor Relations, Facilities Oversight, Office Administration.
- Regulatory Record Keeping, Security and Compliance, Process Improvement Initiatives.
- Established long-term client relationships through consistent delivery of high-quality products and services.
Education
MBA - Finance
Annamalai University
01-2009
Bachelor of Commerce - undefined
Bangalore University
01-2005
GRICP - undefined
Giridhar Ramnarayan Institute of Commercial Practice
01-2002
Skills
Administrative support
Executive support
Office management
Information confidentiality
Calendar management
Schedule management
Mail management
Meeting planning
Travel coordination
Interpersonal communication
Project management
Meticulous attention to detail
Staff management
Timeline
Executive Assistant to MD & Manage Administration
Nidec Industrial Automation India Private Ltd
03.2025 - Current
Executive Assistant to CEO/COO
CE Services Pvt. Ltd - Pharma Company
03.2024 - 02.2025
Executive Assistant to Chairman and Managing Director
WADPACK Pvt Ltd - Packaging Industry
07.2019 - 03.2024
General Accounting Ops Senior Transition Analyst
Accenture, Information Technology Services Prestige Technopolis
02.2017 - 02.2019
Senior Finance Executive and Admin to AVP - Finance and Taxation
Total Gas, French Multinational Company
06.2007 - 09.2015
Bachelor of Commerce - undefined
Bangalore University
GRICP - undefined
Giridhar Ramnarayan Institute of Commercial Practice
MBA - Finance
Annamalai University