Kasturi Nithyanandan

• Managed accounts payable processes for vendors using Navision.
• Processed, verified, and reconciled accounts payable invoices (3-way & 2-way match)
• Processed vendor reconciliation and due invoices for payments within set timeframe.
• Prepared Debit Notes according to respective Business Units.
• Compared purchase orders, prices, terms of payment and other charges with invoices.
• Verified and investigated discrepancies.
• Assisting with monthly close activities.
• Processing Intercompany balance weekly for both sales and purchase.
• Preparing full set of payable report (AP Report, DOP entitlement report & DPO report)
• Documentation
• Preparing documents needed for SOX auditing
• Weekly Gold Wire count (Raw materials & Finished Goods)
• Current Assets & Fixed Assets count on every quarter
• Preparing Capital Expenditure (CapEx) report monthly according to respective Business Unit
• Preparing Sales Commission report status monthly and prepare for payment every month

Finance:

• Invoice processing
• Filling to utilities/employee claim files and Payment Voucher files.
• Documentations for sales invoices
• Carry out inventory auditing (internal audit) at the Production department.
• Preparing documents needed during external auditing
• Updating the information and amount of the Bank Payment into Excel.
• Book in Credit Note for some invoices into Navision

Admin:

• Preparing Purchase Requisition to purchase the stationery and office supplies
• Preparing badges and locker for the new employees.
• Arranging appointment with vendors for services. (Pest control, printer, Coway, coffee machine)
• Preparing the printer meter reading report and send it to the vendor by email.
• Calling job applicants to fix the interview section and prepare for the interview section.
• Distributing face mask to all employees every two months
• Ordering food to all employees and arrange it according to the department

Human Resource:

• Checking and counting the working hours and salary of the contract worker (foreign workers)
• Filing of employee’s information in respective files (new employees and medical claim)
• Preparing the training documentation and coordination before and after the training (Training attendance list, information of the training and post training report

• Data entry of the details of the invoice and cheque into the Excel
• Prepare the quotation and invoice for the customer into the Excel, convert it into PDF file and send it to customer through email
• To perform basic administrative duties e.g. proper document filing, sending and receiving documents/parcels.
• Check the company email whether there is any form customer about the payment and working progress
• Handle purchasing, issue invoices, and Delivery Orders to suppliers and customers
• Regularly follow up payment from customers.
• Respond to customer inquiries about the event organizing by the company

• Training, introduction and application into the accounting software (QuickBook)
• Doing the reconciliation of the bank statement and credit card into the accounting software (QuickBook)
• Entering the transaction of trial balance, bank statement, credit card, bank loan and payroll into the accounting software (QuickBook)
• Entering the journal entry of the bank loan and payroll into the accounting software (QuickBook)

• Checking of the arrangements of the documents of the car purchaser
• Calculation of the purchase cost, total cost, loan amount and repayment term for the car purchased by the purchaser
• Checking on the details of the car from the car grant
• Key in the data of the purchaser of the car into the AEON Bank by online

• Data entry of the purchased material
• Filing of the documents
• Updating of the documents into the ZOHO Account
• Calculation of the wages and Overtime (OT) of the workers
• Preparing of the progress report and site diary
• Calculation of cash claim of the staff
• Calling job applicants to fix the interview section and prepare for the interview section.