Justina Lou

Secretarial and administrative support to:

• Treasury, Tax and Finance Dept; and

• Risk Management Dept.

Key Responsibilities:

Finance, Tax and Treasury

(1) Provide full secretarial support to Group Treasurer and Tax & Treasury teams, including travel arrangements, claims processing, calendar management, meeting coordination, document preparation, bank correspondence, and filing of financial records.

(2) Support tax operations by managing IRAS correspondence, preparing internal withholding tax forms, and organizing documentation.

(3) Assist Finance department with daily administrative duties, including mail and fax sorting.

Risk Management

(1) Arrange meetings (both physical or virtual) and meeting rooms for both internal and external stakeholders (as and when). To ensure the connectivity (example video conferencing) is set up prior to meetings.

(2) To update and maintain Head of Department (HOD) and department calendars for all meetings or key events including Board or Committee meetings.

(3) Prepare presentation material for Risk, Operations & Sustainability Committee (ROSC) meetings.

(4) Travel Request (TR): Follow up with various departments’ secretaries to ensure the necessary information for any TR for their department are updated in link (this is for STT ESG reporting purposes under Scope 3).

(5) Arrange logistics for ESG Forums (twice a year) – food, attendance, etc.

(6) Raise necessary Purchase Requisition (PR) / Purchase Order (PO) for the department’s procurement as directed and process invoice payments to vendors. Follow up on status and update where necessary.

(7) Arrange Team Bonding events for Risk Management team.

(8) In event of business travel(s) for HOD, to manage the whole process (including but not limited to, complete and submit travel approval form, airfare, hotel reservations, arrival transfer pick up, travel claims, etc.)

(9) Any other secretarial and or administrative tasks requested by the Risk Management team

(1) Took care of the day-to-day arrangements of meetings and appointments;

(2) Arranged travel arrangements (preparing itinerary and arranging hotel accommodation);

(3) Prepared marketing/presentation materials (e.g. proposals and brochures) with MS Word, Excel and Powerpoint;

(4) Prepared and amending legal documents with high level of accuracy (with changes tracked);

(5) Managed the office in the absence of the partner as he travels frequently, ability to work independently;

(6) Managed the partner's emails, replied on his behalf and scheduled meetings;

(7) Handled highly confidential and sensitive information like pitching of deals;

(8) Prepared correspondences to clients/external parties/lawyers; and

(9) Relieved duties of other secretaries in their absence (also includes simple accounting duties and making payments, i.e. petty cash).

(1) Prepared legal documents such as facility agreements, supplemental agreements and other security documents;

(2) Assisted lawyers in the process of completing legal documentation for corporate syndication loans; refinancing and other banking facilities (including making amendments from precedents and tracking the changes made);

(3) Prepared documents to lodge and discharge charges with Registry of Companies (ROC);

(4) Prepared correspondences to clients/external parties/lawyers; and

(5) Other secretarial and administration duties.

(1) Supported the Directorate's officers by preparing meeting agendas, formatting documents and audio typing;

(2) Assisted with pre and post summit administrative matters of the Directors which included travel arrangements, accommodation and expenses related matters;

(3) Part of administrative team for the 4th Meeting of the ASEAN-ROK Dialogue Meeting, Seoul (Oct 1998) and Hanoi Summit (Dec 1998);

(4) Supported staff at the 32nd ASEAN Standing Committee (Sep 1998), ASEAN SOM Working Group Meeting (Oct 1998) and Senior Officials' Meeting (Oct 1998), 2nd ASEAN-INDIA SOM (Feb 1999), ASEAN SOM Working Group Meeting (Mar 1999), ASEAN SOM (Mar 1999), ASEAN Special SOM (May 1999), 6th ASEAN Regional Forum SOM (May 1999); and

(5) Performed protocol duties.