Jose Ong Bee Khim

Period : 18 Oct 2010 - 31 Dec 2012.

Designation : Senior Quantity Surveyor.

• Pre & post tender submissions.
• Cost estimation, sourcing/liaising/contracts negotiation with suppliers/sub-contractors.
• Progress claim submission/certification to main & sub-contractors.
• VO/EOT preparation & submissions incl. final accounts settlements.

Period : 1 Jan 2013 - 31 Dec 2015.

Designation : Assistant Manager, Project Operations Support.

• Collaborate & work closely with team members/internal & external stakeholders to assist and render supports to Ops Teams during project's execution, completion & handing-over to Clients (e.g. material/equip. purchasing, raise & issue PO to vendors/sub-contractors, etc.)

Period : 1 Jan 2016 - 30 Jun 2018.

Designation : Business Supports Manager (Project).

• Reduced/minimized material wastages and work with project managers to identify revenue development improvements to keep department aligned with sales & profit targets.
• Review & work with internal stakeholders to streamline any workflow/process by identifying bottlenecks in existing systems and proactively addressing these challenges through appropriate solutions implementation, to improve business's productivity & efficiency (if required).
• "Ditto" as above in assisting & provide supports to Ops Teams during project's execution, completion & final handing-over to Clients.
• Control costs to keep business operating within project's budget.
• OT claim preparation & submission for project Ops team to HR/Finance.
• Ensure monthly progress claim submissions/certifications timely to client/main & sub-contractors.
• Assist Finance/Ops Teams to follow-up overdue payments (if any) from clients/man-contractors.
• Assist Ops Team in VO/EOT claims (if any) incl. final account settlements upon project completion.
• Assist in company's internal & external audits for project Ops dept.
• Defined clear targets. objectives and communicated to own & other team members.

Period : 1 Jul 2018 - 30 Jun 2020.

Designation : Business Operations, Manager (Sales)

• Assist in (SG) sales-secured planning, aligned with company's FY secured plan, goal & objective.
• Assist yearly sales-target setting to (SG) frontline sales team (salespersons).
• Monthly preparation & submission (SG) sales-secured forecast/outlook for FIN/management reporting.
• Consolidation, reporting & submission of actual new order bookings secured & booked in SAP system after month-end closing to FIN/management.
• Provide supports and assist salespersons should they encounter challenges/issues (if any) securing or book in new orders.
• Assist business by monitoring & driving (SG) sales managers to ensure their team members able to bring in new orders, deliver and meet their monthly secured-outlook commitment.
• Assist in company's internal & external audits for sales Ops dept.

Period : 1 Jul 2020 - 17 Dec 2023.

Designation : Sales Operations, Manager.

• Assist in (SG and SEA - MY, IND, TH, PH wef Yr 2021) sales-secured planning, aligned with company's FY secured plan, goal & objective.
• Assist yearly sales-target setting to frontline sales team (salespersons) for SG only.
• Monthly/Quarterly validation & submission of Sales Incentives Plan (SIP) reports for SG sales teams only to Finance for payout's approval.
• Monthly preparation & submission (SEA) sales-secured forecast/outlook for FIN/management reporting.
• Consolidation, reporting & submission of actual new order bookings secured & booked in SAP system after month-end closing to FIN/management for SEA.
• Render supports and assist (SEA) salespersons should they encounter challenges/issues (if any) securing or book in new orders.
• Assist business by monitoring & driving (SEA) sales managers to ensure their teams to deliver & meet their country's secured-plan number.
• Assist in SFDC (Salesforce) and SIP (Sales Incentive Plan) UAT testings with internal stakeholders for any new enhancements/roll-out.
• Assist in company's internal & external audits for sales Ops dept. (SG only).

To assist and provide supports to Senior Contracts Manager as follows :

• Application & renewal of company's licensing with authorities.
• Liaise & seek approval from corporate legal to issue parental company guarantee (PCG) and director's resolution.
• Liaise & coordinate with clients, bank & insurance company finalizing text format for Banker's Guarantee (BG) and insurance policies for awarded contracts.
• Follow-up with bank & insurance company for the issuance of original BG and insurance policies.
• Pre and post contracts administration.
• Review tender docs. highlighting the risks & exposures to management to take into consideration and allow provisions.
• Review contracts docs. ensuring the terms & conditions, contract value & work scope are in-lined with our quotation/bid/tender.
• Maintain & update internal "Listing Record" for all tenders/contracts reviewed our department.
• Contracts negotiation and signing with clients.
• Preparation of sub-contracts agreement for local & overseas vendors.
• Safekeeping & controlled of signed-contracts documents, with updates to "Contracts Listing" record.
• Involved and assisted in yearly internal & external audits.
• Maintain & updates to "BG Listing" record for tracking purpose.
• Rendering supports to Ops Team on EOT/VO claims or disputes.
• Final accounts and dispute settlements.
• Assist Project Ops Team to consolidate & settle with clients to release overdue retention monies.
• Coordinate, collate and compile information & supporting documentation required for internal & external Legals for legal disputes/litigation (if any).
• Rendering contractual supports to all business segments, credit control dept. on bad debts collection (if any).
• Assist procurement dept. for 2 months processing orders using in-house ERP system (Baan).

• Taking-off M&E services and cost estimation (e.g. sanitary, plumbing, gas and fire-protection systems).
• Pre and post tender submission incl. participation in tender interview/clarification.
• Sourcing, liaising and negotiation with vendors (e.g. suppliers, sub-contractors) for awarded projects.
• Process & issue purchase orders to vendors (suppliers/sub-contractors).
• Liaise with banks related to Banker Guarantee (BG) for performance/retention bonds and insurance company for policies (e.g. public liability, workmen-compensation).
• Prepare & award sub-contracts agreement to sub-contractors after finalizing terms & conditions with company's director.
• Contracts negotiation & signing with clients/sub-contractors.
• Assist project managers in preparation & submission of shop & as-built drawings, material/equipment, O&M documentation.
• Provide supports and assist project managers during project execution, completion and handing-over to clients.
• Submission to relevant authorities (e.g. PUB/City Gas/HDB, etc.) to apply for inspection and obtain approval-clearance for installed services.
• Progress claim submission & certification to clients/vendors.
• Preparation & submission for EOT/VO claims (if any).
• Final accounts and dispute settlements with clients/main & sub-contractors.
• Safekeeping, maintain & update listing record for all awarded contracts documentations from clients incl. issued sub-contracts agreements to sub-contractors.