Joey Quek
Summary
Proactive and goal-oriented Office Manager with 16 years of experience overseeing day to day administrative operations and improving office efficiency. Equipped with problem solving abilities, willingness to learn and teamwork skills.
Overview
20
20
years of professional experience
Work History
Office Manager
Wavestream Corporation Asia Pte Ltd
06.2008 - 12.2024
- Provided comprehensive administrative support to Managing Director.
- Maintained accurate financial records, generate monthly management reports and provide detail analysis on financial report.
- Worked with Auditors, Tax Agents and Corporate secretary for statutory reporting.
- Prepared monthly payroll ensuing timely payment of salaries and comply with all statutory requirements.
- Assisted in recruitment process by screening resumes, scheduling interviews and providing candidate's feedback to hiring Manager.
- Maintained employee personal records, insurance coverage and employment pass application.
- Serve as primary point of contact for employees regarding office policies, benefits, and general inquiries.
- Researched of information and prepare specific report for management as requested.
- Coordinated office move, worked with renovation company and movers to ensure minimal disruption to business operations.
- Implemented accounting system, Quickbooks and HR software, QuickHR.
Administrative and Accounts Executive
Agiley Pte Ltd
01.2007 - 06.2008
- Provided comprehensive administrative support to Managing Director.
- Ensured office runs smoothly and effectively on day to day basis.
- Coordinated weekly management and quarterly meetings.
- Take minutes of meetings and follow up on action items.
- Processed payroll accurately and efficiently, ensuring timely payments to employees.
- Handled day-to-day accounting processes.
- Generated invoices upon receipt of billing information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Maintained server, create user and email account and liaise with IT service provider for all other IT related matters.
Executive Secretary
Hewlett Packard Singapore (Sales) Pte Ltd
07.2004 - 01.2007
- Provided secretarial support to the Vice President of SEA and Taiwan.
- Enhanced VP productivity by efficiently managing schedules and appointments.
- Facilitated smooth travel arrangements for VP and other executives, ensuring seamless itineraries and accommodations.
- Served as a contact point for regional offices and disseminate information as directed by the VP.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose.
- Coordinated meetings and events by planning agendas, logistics, and materials.
- Managed travel expenses to ensure accuracy and adherence to company guidelines.
- Assisted in planning and organising HP leaders event in Dubai for 250 participants.
Education
Bachelor of Science - Business Management
MDIS
12-2004
GCE "A" Level
Townsville Institute
12-1994
Skills
- Office management
- Bookkeeping
- Payroll processing
- Event coordination
- Problem resolution
Timeline
Office Manager
Wavestream Corporation Asia Pte Ltd
06.2008 - 12.2024
Administrative and Accounts Executive
Agiley Pte Ltd
01.2007 - 06.2008
Executive Secretary
Hewlett Packard Singapore (Sales) Pte Ltd
07.2004 - 01.2007
Bachelor of Science - Business Management
MDIS
GCE "A" Level
Townsville Institute
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