JOANNE DE GUZMAN
Summary
Dynamic Human Resources Generalist with over 10 years of experience managing broad range of human resource functions. Supports and guides cross-functional team members while implementing best practices within HR team. Serves as HR champion in administering and advancing HR functions while acting as resource on policy interpretation and implementation.
Overview
16
16
years of professional experience
Work History
Human Resource Executive
SBM Marine & Engineering Pte Ltd
10.2023 - 03.2025
- Support the management in overseeing the HR Department and managing all HR functions
- Manage the end-to-end recruitment process, including job postings, sourcing and initial interviewing, and recommend candidates for hire
- Lead the onboarding and offboarding of local and foreign NTS workers
- Responsible for work pass and work permit management including updates of foreign manpower details into coded systems and government portals
- Prepares and administer HR related letters (i.e
- Employment contracts, confirmation, promotion etc.), memos and/or notices
- Handles all MOM related surveys
- Review and process work injury claims, ensuring complete and accurate documentation
- Focal person on all relevant statutory board matters with government bodies such as CPF, MOM, IRAS etc
- Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc
People & Organization Advisor (HR Advisor)
Wood plc
05.2022 - 07.2023
- Company Overview: Manila, Philippines
- Provide overall HR advisory and HR support to business unit leaders and employees (P&O policies, procedures and employment legislation, performance management, capability, discipline, and grievance)
- Lead overall HR services to employees
- Work in collaboration with the assigned recruiter and assist from time-to-time recruitment and selection activities
- Lead the On-Boarding programme and induction for new employees
- Administer the company welfare, company/ government benefit and insurance schemes including periodic reviews and updates
- Assist in the annual performance management and salary review processes
- Ensure data accuracy and maintain HR data and reporting for the payroll systems, and HR Oracle Platform
- Conducts exit interview for leavers
- Facilitates employee engagement activities
- Ensure timely update and accuracy on P&O related platforms/ data including but not limited to Employee Roster, Employee Update, Sprout, Datalink, Oracle
- Ensure the accurate maintenance of all employee data, records, and documentation, as well as 201 File updating
- Ensure timely and accurate payroll report processing
- Prepare and report of HR management reports as required, such as headcount, attrition, and demographics
- Escalate HR issues and problems as appropriate to HR Business Partner for review and resolution
- Ensure all HR related activities comply with the local labour legislation in the Philippines
- Support ad hoc HR related activities and projects
- Assist and Support P&O Business Partner in all P&O related initiatives
- Manila, Philippines
HR Training & Competency Specialist
Wood plc
07.2018 - 05.2022
- Company Overview: Manila, Philippines
- Manages the ongoing review and enhancement of the competence management system always ensuring that the framework and unit standards fully reflect the competency requirements
- Manages the process of individual competence assessment and development planning, always ensuring that it reflects competence priorities, with particular focus on determining the appropriate training intervention and budget
- Coordinates the process of third-party training provision
- Identifies and realizes new opportunities promoting competence standards as a tool to develop seamless career / succession planning, in coordination with HR and team leads
- Act as content owner and internal verifier of any documentation related to competency
- Coordinates with Shell Philippines Exploration (client) and ensure alignment of requirements and priorities
- Develops, coordinates, and administers training plan for all personnel, ensuring team and individual development are considered
- Monitor and ensure that all training and certifications are valid and updated
- Supports in preparing all required materials for in-house trainings
- Supports in maintaining and updating record of training providers
- Prepares training budget for approval of Management Team
- Appointed as Personnel Administrator of Client’s Online planning tool/system
- Manila, Philippines
HR Logistics & Training Coordinator
Amec Foster Wheeler / Wood plc
06.2017 - 07.2018
- Communicate and coordinate with clients for recruitment requirements
- Coordinate flight schedules and passenger look ahead’s for project personnel
- Initial communication and, where possible, close out any issues timely surrounding check-in of personnel
- Communication with all relevant parties to ensure that all passengers are fully managed and reported using master rota in conjunction with the clients’ logistics team
- Monitoring, identifying and scheduling training/competency requirements necessary for existing offshore crews and for new hires in accordance with Client’s Personnel Training Matrix
- Liaise with Licensed recruitment agency for processing of exit clearances / documentations related to POEA regulations
- Develop and maintain a strong network within project and act as the focal point for the employees/project in connection to all mobilisation linked queries
Project Coordinator
FGS East Asia Technical Resource Management Inc. (GS E&C)
08.2016 - 05.2017
- Assist Recruitment Lead on managing day to day recruitment process including placing ads, sourcing, CV screening and initial HR interview
- Monitor candidate status movement in MyRA (My Recruitment Assistant system) and act accordingly
- Send out weekly recruitment status and vacancy reports to Senior Management
- Monitor projects and progress of recruitment status
- Responsible in strict implementation of the Recruitment Manual and improvement plans
- Communicate with clients for recruitment requirements
- Coordinate with Processing Supervisor or Liaison Officer for POEA recruitment requirements
- Coordinate with database supplier for technical matters regarding MyRA
- Coordinate with partner agencies for the manpower requirements and monitor completion
- Responsible to track progress and completion of candidate interview documents pack
- Liaise site in-charge for minor concerns pertaining to candidate’s selection
- Ie result of final selection of submitted candidate shortlist
- In charge of updating the procedures of Candidate interview and selection process and ensure compliance of the team to established procedures
- In charge of maintaining facebook account of the company
Human Resources – Personnel Logistics
Cape East Philippines Inc. (Altrad Services)
11.2009 - 06.2016
- Mobilize suitably qualified and certified personnel to various Offshore and Onshore Projects, maintaining up-to date and accurate personnel and payroll records which will include all pertinent paperwork i.e
- Visas, survival certificates, medicals, etc
- Are checked and are in place prior to mobilization and in accordance with Client’s mobilization plan
- Liaise with appropriate travel provider for flights and accommodation booking, car rental and completing/tracking all pertinent travel related documents
- Liaise with the Client’s logistics personnel counterpart based on the mobilization and Demobilization lookahead / roster
- Monitors personnel movements, manpower count and regularly prepare manpower summary report
- Prepare Travel Order / Purchase Order for various travel agency
- Point of contact of personnel in the assigned Project
- Ensuring all personal files are up-to-date at all times
- Updating travel documents ie
- Passport, visa, work permit, medical, survival spreadsheet and ensuring upcoming out-of-date certificates are identified and actioned in conjunction with the Document Controller
Human Resources – Administrative Assistant
Cape East Philippines Inc. (Altrad Services)
07.2009 - 11.2009
- Company Overview: Manila, Philippines
- Assist the Recruitment officer and Specialist in the selection process by conducting initial interview in accordance to trade specifications and competencies and ensuring completeness and accurateness of pre-employment requirements
- Administer qualifying written test i.e.- English exam, HSE trade test etc
- Conducts reference / background checks for new applicant
- Preparation and proper filing of employee records and requirements
- Arrange the 201 files according to their respective projects
- Ensure that all Competency certificates, Medical certificates and other relevant documents are scanned and filed in the 201 folder
- Ensures completeness of 201 files
- Call outs of applicants for scheduled interview, CV formatting and conduct Employment Verification
- Assist in encoding in HRIS
- Manila, Philippines
Education
Bachelor of Science - Computer Science
Adamson University
03.2009
Skills
- Recruitment system – ICIMS
- Oracle
- HRIS
- Oracle People
- Sprout Payroll
- Onboarding process
- Employee relations
- Strategic planning
- Training development
- Training programs
- Performance appraisal
- Policy implementation
- Recruitment strategies
- Competency modeling
- Employee surveys
- Payroll coordination
- Human resources management
- Company organization
- Benefits administration
Training
- 07/19/12, Interviewing Highly Selected Performers
- 01/22/22, 38th CHRP - Certified Human Resource Professional
- 01/29/22, 38th CHRP - Certified Human Resource Professional
- 02/05/22, 38th CHRP - Certified Human Resource Professional
Timeline
Human Resource Executive
SBM Marine & Engineering Pte Ltd
10.2023 - 03.2025
People & Organization Advisor (HR Advisor)
Wood plc
05.2022 - 07.2023
HR Training & Competency Specialist
Wood plc
07.2018 - 05.2022
HR Logistics & Training Coordinator
Amec Foster Wheeler / Wood plc
06.2017 - 07.2018
Project Coordinator
FGS East Asia Technical Resource Management Inc. (GS E&C)
08.2016 - 05.2017
Human Resources – Personnel Logistics
Cape East Philippines Inc. (Altrad Services)
11.2009 - 06.2016
Human Resources – Administrative Assistant
Cape East Philippines Inc. (Altrad Services)
07.2009 - 11.2009
Bachelor of Science - Computer Science
Adamson University
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