Jenny Tan
Summary
Dedicated PA, AGM with excellent experience in interior design industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
5
5
years of professional experience
Work History
Personal Assistant, AGM
I.Poise Pte Ltd
10.2018 - Current
- Increased project efficiency by assisting in the preparation of cost estimates and budget tracking.
- Improved client relations by providing timely and accurate information on project progress and financial status.
- Assisted in the negotiation of contracts, resulting in favorable terms for both parties involved.
- Supported the development of detailed cost plans, ensuring accurate budget allocation for various project stages.
- Reduced discrepancies by thoroughly reviewing subcontractor quotes and invoices for accuracy and completeness.
- Established strong working relationships with suppliers, negotiating competitive pricing on materials while maintaining quality standards.
- Assisted in the evaluation and selection of subcontractors based on factors such as experience, performance history, and pricing competitiveness.
- Purchased materials and coordinated deliveries to and from project sites.
- Attended project meetings to provide updates and insights on project costs.
- Prepared estimates used by management for purposes such as planning, organizing, and scheduling work.
- Reviewed and approved invoices and payments, verifying accuracy of expenses.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Assisted in yearly budget planning process by providing accurate historical data analysis for informed decision-making purposes.
- Strengthened internal controls through regular reviews of existing policies, suggesting improvements when necessary.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Used accounting software to prepare weekly and monthly financial reports.
- Transferred data and documents to facilitate system migration and software updates.
- Matched purchase orders with invoices and recorded necessary information.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Inspected account books and recorded transactions.
- Managed and responded to correspondence and inquiries from customers and vendors.
Education
High School Diploma -
Tunku Abdul Rahman University of Management
Malaysia04.2017
Skills
- Document Preparation
- Meeting planning
- Database entry
- Project Coordination
- Invoice Processing
- Event Planning
- Dedicated Team Player
- Report Analysis
- Vendor Relationship Management
- Schedule Management
- Project Management
- Strong Work Ethic
Languages
English
Advanced (C1)
Chinese (Mandarin)
Advanced (C1)
Malay
Upper intermediate (B2)
Timeline
Personal Assistant, AGM
I.Poise Pte Ltd
10.2018 - Current
High School Diploma -
Tunku Abdul Rahman University of Management
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