Jeandy Goh Hui Lang

Company Overview: Project: SINGAPORE INTEGRATED WASTE MANAGEMENT FACILITY (IWMF), National Environment Agency (NEA)

• Liaising with JV Engineers and Main Contractor to set up two-storey Site Office
• Secretary to Project Director
• Provide administrative support to Client, serve as a liaison between Client and main contractors, including meetings and room allocation.
• Oversee and provide day-to-day administrative support and work closely with Client and our JV OE/RSS team to ensure a clean, organized and efficient working environment.
• Preparing and liaising with Main Contractor to get the Site pass issue on time
• Plan and execute JV events, meetings including transportation and coordination
• Ensure all administrative processes comply with JV policies and regulations
• Coordinate with departments. to ensure smooth communication and organize team activities and meal/ tea break when needed.
• Manage and coordinate with main contractors of office supplies including NEA PPE, pantry items, equipment and services.
• Assist Client on their daily administrative work including issuing of PPE to their new staff, arrange site passes for them and their contractors. Answer their queries and help on their daily needs including arranging SIC and logistics.
• Organize and supervise other office activities including CNY/Christmas event, 7th Month prayer, monthly birthday celebration and …….
• Update new employee data and maintain up to date employee records and documentation
• Perform daily check and monitor employee attendance and leave application
• Managing office administrative function and working closely with both head offices
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation especially on hiring staff for RSS team
• Check invoicing with supporting documents
• Manage schedules and deadlines given
• Supervises clerical and administrative personnel by communicating job expectations and discipline employees
• Complete other tasks assigned by the Management.
• Project: SINGAPORE INTEGRATED WASTE MANAGEMENT FACILITY (IWMF), National Environment Agency (NEA)

• 15 years' experience in managing HR functionality, administrative duties and factory operation including employee welfare & benefit, leave management, insurance, filing and retrieval system, leasing, office and factory maintenance/ repair works, etc.
• Secretary to Managing Director, Associate Director and Senior Manager and reporting to Senior Manager including arranging and organizing their travel itinerary and expenses, as well as personal matter
• Managing a team of 2 Accounts Executives, 2 Admin Executives and a group of 8 Factory operational staff
• Oversees and prepares full sets of accounts, manages cash flow including cash/ bank reconciliation, budgeting, office expenditure and financial transactions
• Preparation of monthly salary including calculation of overtime and submission of payroll through GIRO, process CPF submission, IR8A & etc.
• Prepares monthly / annual management reports for submission to management and regional headquarter.
• Coordinates with external Auditors on all finance audit matters
• Coordinate with Tax agent to review and filing of Company Income Tax return
• Prepay and filing of GST
• Liaise with banks, government bodies including IRAS and vendors on operational matters and enquiry including survey
• Liaise with MOM on Work Pass, Workman insurance and compensations matter
• Manage Suppliers including purchasing / negotiable pricing of Raw Materials and shipment/ delivery
• Liaise day to day with Operation and Factory to understand their purchase requisition requirements and raise Purchase Orders to procure materials / services
• Managing and maintain company / plant fixed assets
• Administrator in-charge and liaising with external IT support of setting up the ERP system for all departments in the company. Coordinating with It vendor on hardware / software procurement and setting up
• Provide assistance in the review and implementation of internal controls and compliance for ISO policies and procedures
• Arranges and attend quarterly Business Planning meeting as well as Annual Regional meeting including arranging hotel, transportation, visa application etc.
• Liaise and coordinate with regional office and sister companies on shipping matter
• Any other ad-hoc assignments arising or assigned by management
• Reason of leaving: Layoff due to organization restructuring

• Handle Field / Project account and Administration
• Managed Petty Cash and made payments for site expenses and claims
• Handled payroll of more than 200 staff and calculated Expatriates allowances
• Prepare IR8A and IR21 for staff
• Perform any other tasks as assigned by Superior
• Reason of leaving: End of contract service

• Handled full sets of accounts manually for parent and two subsidiaries companies
• Responsible for Account Payable (AP) & Account Receivable (AR) including processing sales invoices n prepare Statement of Account to customers
• Preparation of monthly financial reports
• Managing cash flow of the company
• Preparing monthly payroll include CPF submission & IR8A/ IR21 form
• Submission of GST quarterly
• Liaise with Banks for local and overseas payment, receipts and bank reconciliation
• Maintain Fixed Assets listing
• Liaise with Auditor, preparation of Audit schedule and answer to their queries
• Liaise with Tax department for submission of Company Income Tax
• Ad-hoc assignment by the Management
• Reason of leaving: Organization restructuring due to change of company ownership

• Handling of full set of accounts with BM System
• Responsible for managing AP and AR including invoicing
• Preparation of Financial and Management reports including monthly, quarterly and half yearly reports
• Preparation of cost schedule for job order
• Managing cash flow of the company
• Handled Payroll of the company
• Handled office administrative duties
• Reason of leaving: Change of environment

• Assisting in preparing full set of accounts with BM accounting systems
• Responsible for managing accounts receivables and account payables
• (Preparing schedules and processing payment for account payable; monitoring on outstanding debts and maintain collection transactions and other accounting duties)
• Prepare monthly financial / management reports
• Monitoring cash flow of the company
• Preparation and processing monthly sales invoicing
• Prepare monthly payroll including overtime calculation, CPF submission & IR8A
• Supervise operation and admin staff on daily work
• Co-ordinate, identify and provide the needs of clients with information required
• Coordinating of warehousing activities and daily warehousing operations
• Monitoring of incoming and outgoing cargoes and containers
• Monitoring of Inventory accuracy, monthly stock taking and annual Auditor check including inventory discrepancy
• Reason of leaving: Better career prospect

• Provide assistance to army units / departments on annual appraisal administration, ranking and performance management matters for active military personnel
• Ensuring following up and review of active military personnel based on civil service guideline on ranking / promotion are adhered to
• Recommendation of posting and placement of active military specialists to fill local unit vacancy or overseas military base posting
• Provide information and educate Army unit officers and supervisors on the requirement to work on servicemen's performance and annual personnel appraisal
• Convene and facilitate the conduct of the MINDEF / Civil Service annual ranking and promotion exercise
• Ensure all performance-related, administrative and ad-hoc payment of personnel are effected promptly
• Reason of leaving: End of military contract