Summary
Overview
Work History
Education
Skills
Languages
References
Personal Information
Timeline
Generic

Janet Tan Teck Hui

Singapore

Summary

Purchasing professional with proven expertise in procurement, vendor management, and cost optimization. Strong focus on team collaboration and achieving results, adaptable to changing needs. Skilled in strategic sourcing, contract negotiation, and inventory management, known for reliability and effective communication. Highly organized with keen ability to drive efficiencies and support organizational goals.

Overview

19
19
years of professional experience

Work History

Senior Purchasing Executive (Strategic Procurement)

ALPS Pte. Ltd.
03.2020 - Current
  • Driven consolidation efforts for procurement of medical equipment across the 3 public healthcare clusters in Singapore.
  • Led and co-led negotiations and establishment of national contracts to bring greater value to the public healthcare institutions
  • Promulgated the use of national contracts and fostered collaboration among the hospitals to achieve greater savings and efficiency.
  • Actively engaged and influenced internal stakeholders (clinical users, biomedical engineers, facilities management, IT, finance) to understand their procurement needs and explore new opportunities to create better outcomes for the hospitals.
  • Heavily involved in reshaping the internal processes within the team to better support the transformation efforts within the organization by streamlining practices and standardizing scope of work.
  • Provided guidance to domain specialists within the team in full commercial functions of sourcing, procurement, negotiation, contracting, totaling to more than 60% of national spend. Provided guidance to domain specialists residing in hospitals to help deepen their domain knowledge and competencies.
  • Involved in Green Procurement framework within ALPS to integrate environmental considerations into procurement decision-making process to promote sustainability.
  • Developed strong partnerships with our strategic partners/ suppliers.
  • Supported MOH in emergency procurement and deployment of Ventilators and supporting ICU equipment and accessories during Covid-19.
  • Implemented cost-saving measures through strategic procurement practices and efficient resource management.

Purchasing Lead

Teekay Marine (Singapore) Pte. Ltd.
01.2018 - 12.2018
  • Company Overview: Tanker
  • Work closely with vessel manager to coordinate fleet blanket orders, including IT equipment and safety products, optimizing procurement efficiency
  • Established robust risk mitigation strategies that ensured continuity of supply even during unforeseen disruptions or emergencies.
  • Streamlined purchasing processes by implementing efficient systems and procedures, resulting in reduced lead times and improved supplier relationships.
  • Trained new purchasing agents on company-specific policies and software tools, enabling them to quickly contribute positively within the team.
  • Analyzed market trends regularly to identify potential risks or opportunities related to pricing fluctuations or changes in supply chain dynamics.
  • Maintained accurate records of all transactions pertaining to procurement activities using various data management systems, enabling easy tracking of order status and historical data analysis.
  • Oversaw budget management for the purchasing department, monitoring expenditures against forecasts to optimize financial performance.
  • Oversaw compliance with relevant regulations and certifications such as ISO standards, ensuring the highest quality products were sourced for company use.
  • Collaborated with cross-functional teams such as engineering, quality control, and production to address procurement issues promptly, minimizing potential delays in project completion.
  • Implemented strategic sourcing initiatives that led to increased efficiency in the supply chain while reducing overall costs.
  • Resolved vendor disputes effectively through clear communication and negotiation skills, preserving positive business relationships.
  • Reviewed purchase orders for accuracy before submission, ensuring compliance with established guidelines and specifications.
  • Organize quarterly meetings with stakeholders for OPEX review and cost forecasting, ensuring alignment with budgetary objectives
  • Prepare budgets with vessel managers and technical assistant and track cost spends for drydock vessels to manage expenses effectively
  • Supervised subordinates, handling responsibilities such as hiring, workload management, delegation, training, monitoring, and performance evaluation
  • Identify training needs, track performance, coach and motivate team members to enhance productivity and professionalism
  • Drive continuous improvement efforts to enhance operations, decrease turnaround times, and streamline work processes, fostering a culture of efficiency
  • Liaise with peers or others functional support colleagues to identify opportunities for collaborative procurements and shared best practices and experiences
  • Develop and implement new logistic programs to improve cost and process efficiency, driving savings and operational enhancements
  • Maintain aging report for purchase order, shipment details and invoicing, ensuring accuracy and transparency in financial records
  • Serve as a superior communicator and collaborator with internal stake holder, fostering strong working relationships across departments
  • Operates with a sense of urgency and ownership, ensuring timely processing of purchase orders in line with specified KPIs
  • Manage vendors and review and negotiate purchasing contracts, recommending improvement to optimize vendor relationships and procurement outcomes
  • Tanker

Purchasing Executive

Gearbulk Shipping Singapore Pte Ltd
03.2015 - 12.2017
  • Company Overview: Marine; Bulk Carrier
  • Conducted procurement activities, including vendor sourcing, contract negotiation, and inventory management to support operational needs
  • Established and maintained relationships with suppliers to ensure timely delivery of goods and services while meeting quality and cost objectives
  • Managed the procurement process from requisition to delivery, ensuring compliance with company policies, industry regulations, and budgetary constraints
  • Monitored vessel monthly budget (OPEX) and discussed with Vessel superintendent, Master and Chief Engineer
  • Collaborated with Vessel Superintendent on purchasing planning, optimizing procurement for upcoming voyages
  • Worked closely with technical department to arrange bulk purchase or call-off agreements for dry docking vessel
  • Managed logistics and freight forwarding activities, optimizing supply chain efficiency
  • Provided guidance to Manila logistic assistants to ensure smooth operations
  • Coordinated with vessel, freight forwarder and agent prior loading, providing supply reports for every port call
  • Provided input to enhance the new purchasing process for the Sertica system
  • Achieved one million dollars in cost saving through various procurement initiatives
  • Achieved higher on-time delivery rates by closely monitoring supplier performance metrics and implementing corrective action when needed.

Purchasing Executive

Swire Pacific Offshore Operation Pte Ltd
04.2011 - 03.2015
  • Company Overview: Offshore
  • Analyzed freight forwarding patterns and spending, resulting in a new logistic arrangement within procurement department and a cost saving USD 600,000 within eight months
  • Presented the new logistic arrangement to directors and stakeholders
  • Skype conference ensuring alignment across offices in Australia, Dubai and West Africa
  • Standardized the Incoterm used in procurement department to streamline operations
  • Constantly reviewed logistics setup to ensure an optimized supply chain
  • Assessed, managed and mitigated procurement risks effectively
  • Managed vendors and established Approved Vendor Lists (AVL)
  • Negotiated Frame Agreements for Dubai consumables, ensuring favorable terms and consistent supply
  • Championed new supply chain systems
  • Engaging stakeholder to ensure smoother transitions
  • Improved procurement sequence, turnaround times and streamline work processes
  • Led projects such as bulk purchase and call-off orders to achieve project schedule, cost and safety objectives
  • Assisted in contract management processes to ensure compliance with terms and monitored termination dates
  • Determined whether products should be sourced from a single vendor or multiple vendors to ensure stable and consistent supply
  • Optimized economy in purchasing while maintaining quality, compliance, reliability of supply and cost effectiveness
  • Offshore
  • Developed purchasing policies and procedures that improved compliance and accountability within the organization.
  • Facilitated knowledge sharing among team members for continuous improvement in procurement practices.
  • Enhanced supply chain visibility with robust tracking systems that provided real-time updates on shipments.
  • Reduced material waste by implementing inventory management best practices and optimizing order quantities.
  • Facilitated communication among team members to solve complex technical challenges efficiently and effectively.
  • Delivered reliable solutions by overseeing software design, development, testing, implementation, and support phases of IT projects.
  • Managed cross-functional teams to ensure efficient allocation of resources and successful project completion.
  • Developed project management roadmap to define project objectives, timelines and milestones.

Assistant Sales Manager

KTL Offshore Pte Ltd
04.2007 - 03.2011
  • Company Overview: Marine
  • Grew and maintained customer portfolio through effective relationship management and target marketing strategies
  • Participated in the implementing & executing all sales & marketing activities, including exhibitions and events
  • Compiled and prepared sales projections, management reports and yearly sales forecasts to guide strategic decision making
  • Monitored sales achievements relative to objectives and initiated activities to ensure sales targets were met, resulting in the achievement of an annual sales target of SGD 12million
  • Developed strategies and set goals to each target market to drive sales growth and market penetration
  • Supervised subordinates, handling responsibilities such as hiring, workload management, delegation, training, monitoring, and performance
  • Monitored and analyzed market demand, supply, and pricing, making necessary adjustments to sales strategies
  • Collaborated with purchasing department for inventory management, implementing strategies to reduce holding cost
  • Implemented new system within sales division to improve efficiency and productivity
  • Provided input to respective departments when required, contributing expertise in areas such as SAP implementation
  • Negotiated and liaised with purchasers and directors to secure favorable terms and agreements
  • Sourced, negotiated and liaised with suppliers and freight forwarder to ensure timely and cost-effective delivery of goods
  • Build rapport with purchaser, suppliers and agents to foster long-term relationships and enhance collaboration
  • Prepared sales quotations, sales order, purchase order, and delivery order accurately and efficiently
  • Coordinated the delivery of goods with respective departments to ensure on-time delivery and customer satisfaction
  • Processed knowledge in shipping practices including import and export documentation, import clearance, Incoterms and relevant regulations
  • Marine
  • Resolved customer issues promptly, maintaining high levels of customer satisfaction and trust in the brand.
  • Trained new hires on product knowledge, enhancing their ability to sell confidently and successfully close deals.
  • Cultivated a positive work environment through fostering teamwork, open communication channels among staff members contributing towards higher employee satisfaction and retention rates.
  • Conducted regular team meetings to review progress, address challenges, and motivate staff towards achieving goals.
  • Negotiated contracts with clients that balanced profitability with excellent customer service standards.
  • Established performance benchmarks, setting clear expectations for team members, and regularly reviewing progress against set goals, driving continuous improvement within the sales department.
  • Monitored competitor activities to adjust sales strategies accordingly.
  • Cultivated relationships with vendors to ensure competitive pricing and product availability.

Purchasing Assistant – Operation

Miclyn Offshore Pte Ltd
08.2005 - 01.2007
  • Company Overview: Marine; Ship-Building
  • Sourced, negotiated and liaised with suppliers and freight forwarder to ensure competitive pricing and timely delivery of goods
  • Build rapport with suppliers and agents to facilitate smooth communication and collaboration
  • Liaised with vessel Master and agent regarding delivery and loading schedules to ensure efficient logistics operations
  • Arranged for the loading or freight the items to the respective vessels, coordinating with relevant parties to meet shipment datelines
  • Verified invoices, generated purchase orders to suppliers and prepared delivery orders for vessels and yard operations
  • Coordinated the delivery of goods with respective departments to ensure on time delivery
  • Conducted stock-taking activities to maintain accurate inventory records and support inventory management processes
  • Marine; Ship-Building
  • Maintained accurate records of purchases, pricing, and documentation for audit purposes.
  • Worked effectively in fast-paced environments.
  • Skilled at working independently and collaboratively in a team environment.

Education

Bachelor - Purchasing and Supply Chain

Southern Cross University
03.2010

Diploma - Retail Management

Singapore Polytechnic
05.2005

Skills

  • Supply chain optimization
  • Vendor evaluation
  • Supplier relationship management
  • Procurement process improvement
  • Strategic procurement
  • Contract performance management
  • Skilled negotiator

Languages

Chinese
English
Hokkien

References

  • Mr Tan Shih Chong, Head of Procurement, Australasia, 91702613, 6 years
  • Ms Jacklyn Chew, Strategic Sourcing & Vendor Manager- APAC, 81184839, 20 years
  • Mr Johnny Yeo, Senior Sales Manager, 97950002, 16 years

Personal Information

  • Gender: Female
  • Nationality: Singaporean
  • Marital Status: Married

Timeline

Senior Purchasing Executive (Strategic Procurement)

ALPS Pte. Ltd.
03.2020 - Current

Purchasing Lead

Teekay Marine (Singapore) Pte. Ltd.
01.2018 - 12.2018

Purchasing Executive

Gearbulk Shipping Singapore Pte Ltd
03.2015 - 12.2017

Purchasing Executive

Swire Pacific Offshore Operation Pte Ltd
04.2011 - 03.2015

Assistant Sales Manager

KTL Offshore Pte Ltd
04.2007 - 03.2011

Purchasing Assistant – Operation

Miclyn Offshore Pte Ltd
08.2005 - 01.2007

Diploma - Retail Management

Singapore Polytechnic

Bachelor - Purchasing and Supply Chain

Southern Cross University

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Janet Tan Teck Hui