Jamie Weng

Finance

• Responsible and oversaw all Finance Matters and Procurement for Singapore.
• Handled all Accounts Payable and Receivable, including invoicing and billing to clients.
• Oversaw the management of Petty cash flow and Bank reconciliation.
• Ensured all requirements and invoices are entered into SmarteCarte System (Netsuite) for monthly financial reporting purposes.
• Performed transactional accounting for Singapore Entity including cash and credit card transactions.
• Responsible for the reporting of revenue to clients and ensured accurate commissions are calculated and remitted on a timely basis.
• Reviewed of internal and reporting processes such as staff claims and negotiated new partnership with Private Transport Company.
• Prepared of monthly reports, including variance analysis of weekly sales and labour etc.
• Monthly reconciliation of balance sheet accounts.
• Assisted with year-end audit process & submit quarterly GST report.
• Assisted in successful project bidding, year-end preparation, budgeting and forecasting.

Administration

• Led all administrative functions and operations with an assistant, optimizing workflow efficiency across departments.
• Developed and implemented policies to enhance office productivity and compliance.• Oversaw all procurement functions, including purchase of operational requirements, office and stationery needs, snacks, cakes uniform and all other requirements.
• Improve existing SOPs for a smooth audit process & better accountability for stakeholders.
• Supported and oversaw all festive celebration catering and refreshment catering for training/meeting according to fort-monthly townhall for 350+ employees (separated up to 3 sessions each day in 3 days).
• Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.

Other Project Assignment

• Committee Member involved in on planning and execution of 10th Year Corporate Anniversary Celebration - 3 days festival & Dinner & Dance, mainly promotional EDMs and posters, budgeting, procurement, lucky draw section & mega cakes.

As the Finance and Human Resource Manager, I was responsible for overseeing the financial and human resource functions for a team of 50 - 60 staff members (including interns). My role involves strategic planning, policy development, and execution of financial and HR initiatives to drive organizational growth and success while nurturing a motivated and engaged workforce.

Finance Responsibilities:

• Monthly Payroll, Claims & CPF arrangements.
• Managed financial operations for Accounts Receivables and Payables.
• Ensured accurate and timely financial payments.
• Identified opportunities for cost optimisation.
• Collaborated with department heads to arrange purchase requisition and order work flow.
• Oversaw accounts payable and receivable functions, ensuring timely payments and collections.
• Ensured compliance with accounting standards and regulations.
• Provided financial insights and recommendations to senior management to support informed decision-making.

Human Resource Responsibilities:

• Led the HR function, including talent acquisition, onboarding, performance management, and employee relations.
• Developed and implemented HR policies and procedures to ensure a positive and productive work environment.
• Managed recruitment efforts, including job postings, interviews, and selection processes.
• Conducted employee orientation and training programs to promote professional development.
• Administered HR related letters i.e. awards, promotions and performance appraisal.
• Addressed employee grievances, resolve conflicts, and promote a culture of open communication.
• Ensured compliance with labor laws and regulations, and maintain accurate HR records.

Office Management:

• Maintained office operations for the whole level, including purchases, organization of brand new office and staff decorum in usage of facilities
• Coordinated with third party vendors & building management team
• Oversaw hiring & training of Office Executive
• Managed guest hosting (investors and partners) & staff activities.

Cross-Functional Collaboration:

• Collaborated with cross-functional teams to align financial and HR strategies with organizational goals
• Worked closely with department heads to provide financial insights and support for project planning and execution.
• Fostered a collaborative environment that promotes teamwork and effective communication across departments.

Skills:

• Experienced in financial management, including budgeting, financial analysis, and reporting
• Strong understanding of HR best practices, employment laws, and regulations
• Excellent interpersonal and communication skills for effective team leadership and cross-functional collaboration
• Proficiency in Infotech system, and Microsoft Office Suite
• Detail-oriented, analytical thinker with the ability to multitask and prioritize responsibilities.

• Head of Spare Parts Department.
• Train, manage and supervise admin assistants and account assistants, guide them with Company's SOP & relevant accounting concepts, check and approve their daily work.
• Ensure inventory are properly recorded & store well-organized by users. Hands-on capability in absence of any assistant to cover their duties from quoting to purchase orders & procurement from suppliers to delivery of goods for machine spare parts to billing/invoicing/statement of accounts to customers’ payments.
• Maintains full set of accounts for local accounts, prepare cheques, payment vouchers, and analyses staff claims. Create journal entries for Malaysia branch too.
• Support FD to monitor spending & any costing requirements to ensure profit in quotes sent out. Prepares audit schedules. Assist in quarterly GST submission. Reconciles bank statements. Prepares aging list of debtors & creditors. Liaise with customers on credit terms pre-quote/late dues

• Performed pre-final/interims and final audit for mainly SMEs. Audit risk planning, fieldwork, followed audit program and audit partner’s instructions, compiled and completed audit working spreadsheets, drafting audit financial statements.

• Assisted and reported to the Audit Principal & Audit Partners for delivery of audit services.
• Prepared audit checklist, questionnaires and co-ordinate with clients for management accounts, collect audit evidence and vouching other supporting documents account.
• Retrieved and extracted audit evidence online from full set of management accounts uploaded to web portals/accounting, do background check of stake holders and performing statutory audits. Attended stock takes at clients’ financial year-ends. Followed and complied with (as per ISCA standard) religiously updated audit programs, audit working papers, financial report & statements. Responsible from start to end of each case assigned.
• Provided other services such as compilation, tax, review & special audits. Dealt with clients from business activities ranging from shipping, bunkering, investment holdings, trading, online retail, retail in fashion/food, media/video-making, investments, construction, landscaping, management consulting, recruitment, mobile app tech, etc
• Special Audits include lawyer’s audit, sales audit (revenue audit/retail outlets), and audited Government Grants/Subsidies/Expenses/Childcare.
• Completed at least 140 cases overall excluding tax cases. Responsible also for Completing tax assignments (including the submission of ECI Forms, Form C, Form C/S, etc. Familiar with test of controls, preparation of schedules, tracing of trial balance, journal accounts, general ledgers, preparation of financial statements such as profit & loss account, balance sheet, cashflow and statement of equity according to ISCA standards., circulation of trade receivables and trade payables, etc.
• Prepared simplified training guide and mentored an assistant for my team.

• Served as a part-time event facilitator on weekends, breaks and public holidays.
• Facilitated and instructed various game play (mainly laser tag and "zovb-ing") with the participants for team-building/corporate events & private birthday parties.
• Promoted and marketed the other services to the participants with enthusiasm.
• Involved in the setting up of events such as amazing race, inflatables for laser tag, land/water ZOVB, Bloop, soccer-golf, yacht rental, Adventour, Sentosa Fort Siloso and responsible to bring joy to the customers while ensuring safety compliance.
• Demonstrated and guide participants in Fort Siloso Halloween event.

• Perform audit services assigned under Foong Park Leong & Co. and provided compilation services under Applied Management Pte Ltd. Co-ordinated meetings between audit partner/managers and clients.
• Attended stock takes, witnessed lucky draws and petty cash count by account officer. Prepared audit working papers before drafting audit financial statements and report.
• Ensure in-house secretarial documents updated with company secretaries and perform statutory audit externally.
• Ensure client submit management accounts on-time and completed e-filing/guide clients from paper to e-file.
• Provided IT support to company.

• Built and strengthened business relationship with merchants/business owners through marketing strategies. Successfully resolve escalations and complaints from merchants and convert to positive partnerships. Liaised with every other departments for various projects.