Summary
Overview
Work History
Education
Skills
LANGUAGE
Timeline
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Ismadi Isnin

Ismadi Isnin

Singapore

Summary

I am a dedicated Document Controller and Administrative Support Specialist with over 10 years of experience in the oil & gas and engineering sectors. Known for my methodical approach and strong organizational skills, I specialize in managing complex documentation workflows, optimizing processes, and ensuring compliance with project standards. My expertise spans across document management systems (WebDMS), quality control, overdue reporting, and client/vendor coordination. I thrive in fast-paced environments where precision, clarity, and collaboration are essential. Whether troubleshooting system issues or streamlining administrative procedures, I bring a solution-focused mindset and a commitment to excellence in every task. Beyond the technical side, I value clear communication and enjoy supporting teams with structured messaging and efficient documentation practices. I'm always open to learning and exploring new sectors to broaden my professional experience.

Overview

18
18
years of professional experience

Work History

Document control

AMEC FOSTER WHEELER
07.2017 - Current
  • Supporting the ASTER Project across both BUKOM and Jurong Island sites. Conducting quality checks on engineering documentation to ensure accuracy and compliance. Updating document comments and maintaining version control across project files. Generating overdue reports and coordinating follow-ups with stakeholders. Resolving engineers’ queries related to document workflows and system processes. Coordinating with Client DMG to manage document flow in accordance with client requirements. Maintaining the master filing system per Project Filing Procedure. Executing full release of subcontractor/supplier construction documents via Web DMS. Handling administrative tasks including: Application of Jurong Island and ASTER passes Application of SIC / SOC Liaising with vendors for invoicing and payment processing. Managing procurement of PPE, stationery, and drinking water for site operations.

Document Controller

HIAP SENG ENGINEERING PTE LTD
04.2016 - 03.2017
  • Perform quality check on documentation.
  • Generate transmittals.
  • Progress markup updating.
  • Update documents comments.
  • Generating Overdue reports.
  • Solving Engineers Queries regarding Document Process.
  • Coordinating with Client DMG regarding document flow as per client requirements.
  • Maintaining master filing system as per Project Filing Procedure.

Document Controller

AMEC FOSTER WHEELER
10.2014 - 10.2015
  • ISSUING DOCUMENT VIA DMS MAINTAIN ENGINEERING DOCUMENT ISSUED, MUST CHECK CONTENTS BEFORE UPLOADING.
  • LIASE WITH ENGINEER AND MAKE SURE DOCUMENTS SEND ON THE DATE DISCUSS, AND RETURN COMMENTS PROMPTLY AND ALSO ENSURE ALL DOCUMENT AND DRAWING ARE FILED, ACCORDING TO PROJECT NEEDS...

Admin Assistant

CBI PTE LTD
11.2007 - 10.2012
  • Prepared Test-Pack, P&ID And Isometrics, files and scan consisting of technical data engineering Drawing.

Education

Primary/Secondary School -

Serangoon South School
01.1997

Skills

  • Document Control
  • Quality Check
  • File Management
  • Coordination with Clients and Vendors
  • Invoicing and Procurement
  • WebDMS

LANGUAGE

English/Malay

Timeline

Document control

AMEC FOSTER WHEELER
07.2017 - Current

Document Controller

HIAP SENG ENGINEERING PTE LTD
04.2016 - 03.2017

Document Controller

AMEC FOSTER WHEELER
10.2014 - 10.2015

Admin Assistant

CBI PTE LTD
11.2007 - 10.2012

Primary/Secondary School -

Serangoon South School

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Ismadi Isnin