Summary
Overview
Work History
Education
Skills
Interests
Timeline
Generic
HELLEN SEBESTIAN

HELLEN SEBESTIAN

Summary

A versatile administrator with experience in 5 different industries: Legal, Healthcare, Airlines, Education, Museum Heritage. Supported both internal customers local and expatriate Senior Managers and external customers—government agencies and outpatient customers. Oversee front desk receptionist and mail room staff, support VP with travel arrangements, customer correspondence and event planning; create monthly reports, manage external vendors, and serve as liaison to corporate HR, Finance and IT.

Overview

25
25
years of professional experience
1
1
Language

Work History

Backend Office Admin

CIMB Banking Berhad
  • Performs data entry
  • Handling bank documents duties
  • Handling bank related system
  • Scanning, sorting and filing of documentations
  • Coordination work between departments

Call Center Officer

08.2022
  • Performs data entry
  • Handles calls and incoming enquiries from customers
  • Liases with external parties with public
  • Calendar Management
  • Travel & Visa bookings
  • Expense claims

Helpdesk Support

08.2022 - 10.2022

Call Center Officer

06.2022 - 07.2022

CPF

Henderson Security
04.2022 - 05.2022
  • Performs data entry
  • Handles calls and incoming enquiries from customers
  • Liaises with external parties and public
  • Attended enquiries to the condominium residents
  • Making sure the smooth running of operations of the condominium is up to date daily
  • Attending to courier services

Healthcare Assistant

Raffles Medical Centre
06.2021 - 01.2022
  • Assists patients and liaises with the families’ members
  • Data measurement and recording of the patients, i.e
  • Height, weight, blood pressure

Admin Assistant Executive

Rutledge Omni Services
01.2020 - 02.2020
  • Acts as a personal secretary to the bosses
  • Performs data entry
  • Booking of meeting rooms
  • Sourcing items for the CEO
  • Sending letters and handles enquiries
  • Vendor management

Admin Assistant

National Heritage Board
04.2018 - 11.2019
  • Attends to phone calls, walk-in visitors, guest/members of public, booking/scheduling of meeting/conference rooms
  • Manages database, office and overall, in-charge of office equipment maintenance such as copier machine, water cooler, stationery and Pantry essentials
  • Maintains staff directory/seating chart for on-boarding/out-boarding of all at NHB
  • Updates telephone listing and visitors' records, manages transport schedules for CEO and staff and coordinates transportation of artefacts to different museums and other institutions
  • Performs front desk registry services of distributing incoming mails, postage and coordination with courier services
  • Manages the office Inventory, organizes all office hard-copy filings, scanned, photocopied, and archived documents, worked with internal stake holders on the virement of funds
  • Handles the full procurement process for procurement of supplies and acted as main liaison with office related vendors
  • Monitors delivery of items and managed any issues with orders or payment promptly with vendors and internal Finance department.

Admin Assistant cum Receptionist

The Little House Montessori
04.2017 - 04.2018
  • Assists in the preparation of regular scheduled reports and invoices
  • Develops and maintains proper filing system
  • Performs clerical duties as and when assigned, i.e., data entry, email correspondence, memos, faxes, letters, forms, and distribution of mails to staff
  • Attends to incoming phone calls and transferred calls as appropriate.

Secretary/Receptionist

Gadens Lawyers
09.2015 - 04.2016
  • First point of contact, greeted and addressed all clients to the office premises, Answered and screened all incoming phone calls
  • Booked meeting rooms and assisted in setting up video conference calls to clients located overseas and HQ in Sydney
  • Performed mark ups for all documents as and when required by the Managing Partner
  • Arranged and helped senior management with global business trip logistics (e.g
  • Flight/hotels, collaterals)
  • Performed secretarial duties for partners, drafted and prepared documents and letters, maintained calendars for Managing Director and other lawyers
  • Provided administrative support to regional offices in Sydney, Melbourne and other parts of Australia
  • Maintained proper filing system and Performed general administrative duties as and when required by the Managing Partner
  • Liaised with suppliers, vendors, technicians and with Finance office located in Sydney, Australia.

Human Resources Executive

APAC Law Corporation Ltd
02.2010 - 06.2012
  • Handles all aspects of recruitment and staffing logistics
  • Briefs and provides orientation for Employees, schedules training sessions for employees, maintains records and developed positive relationships with employees
  • Maintains proper employee records and HR filing system
  • In-charge of general employee safety, welfare, wellness and health status
  • Assists with the day-to-day efficient operations of the HR office
  • Organizes overseas company trips and handles all aspects of travel arrangements for overseas company trips.

Service Agent

Changi International Airport Passenger
07.2009 - 01.2010
  • Greeted check-in passengers and Verified passengers' departure documents (passport and legal entry documents)
  • Handled computer system of the Airlines to generate flight reservations and issued boarding passes as well
  • Resolved customer requests, questions and complaints frequently requiring analysis of situations to determine best use of resources.

Junior Secretary

Colin Ng & Partners
09.2005 - 06.2007
  • Performed secretarial duties for lawyers in the areas of Litigation and Debt Recovery work
  • Transcribed, drafted, and prepared various pleadings, motions, electronic filings and emails
  • Drafted and processed legal documents for Family/Insolvency cases and court proceedings
  • Organized, maintained and retrieved case files as and when required.

Corporate Services Officer/ Secretary

Subordinate Courts of Singapore
08.1997 - 08.2005
  • Years of administrative experience in the Sub
  • Courts and 4 years in the Criminal Justice Division
  • Performed secretarial duties, for the judges as a Personal Secretary for 4 years
  • Ensured efficient day-to-day running of the courts, Organised and coordinated Judges' caseloads daily
  • Briefed Investigating Police Officers, on an ad-hoc basis
  • Provided Judges and Lawyers with case summaries routinely and Dealt and facilitated Magistrate's complaints, from members of the public
  • Did presentations every quarterly on how to improve work quality

Education

BE A SUPER LEARNER DIPLOMA - undefined

CERTIFICATE IN FACILITATE COMPLIANCE WITH - undefined

DIPLOMA - LEADERSHIP & PEOPLE MANGEMENT

CERTIFICATE IN SECRETARIAL STUDIES & DIST - undefined

CERTIFICATE IN E-FILING OF LAWYER PRACTICING CERTIFICATE IN SECRETARIAL TRAINING PROGRAM CERTIFICATE IN PUBLIC CONTACT COURSE FOR FRONTLINE PERSONNEL (PS21) CERTIFICATE IN SC WORKFORCE SKILLS CERTIFICATE IN CPR & AED I SAFETY COURSE - undefined

Skills

  • Customer Service
  • Vendor Management
  • Solution Provider
  • Procurement
  • Court documents
  • Computer skills :
  • Microsoft office (Excellent), SAP (Beginner), CRM System (Intermediate)

Interests

Reading books, Travelling, Collecting Vintage Toy Cars, Singing, Social Media

Timeline

Call Center Officer

08.2022

Helpdesk Support

08.2022 - 10.2022

Call Center Officer

06.2022 - 07.2022

CPF

Henderson Security
04.2022 - 05.2022

Healthcare Assistant

Raffles Medical Centre
06.2021 - 01.2022

Admin Assistant Executive

Rutledge Omni Services
01.2020 - 02.2020

Admin Assistant

National Heritage Board
04.2018 - 11.2019

Admin Assistant cum Receptionist

The Little House Montessori
04.2017 - 04.2018

Secretary/Receptionist

Gadens Lawyers
09.2015 - 04.2016

Human Resources Executive

APAC Law Corporation Ltd
02.2010 - 06.2012

Service Agent

Changi International Airport Passenger
07.2009 - 01.2010

Junior Secretary

Colin Ng & Partners
09.2005 - 06.2007

Corporate Services Officer/ Secretary

Subordinate Courts of Singapore
08.1997 - 08.2005

Backend Office Admin

CIMB Banking Berhad

BE A SUPER LEARNER DIPLOMA - undefined

CERTIFICATE IN FACILITATE COMPLIANCE WITH - undefined

DIPLOMA - LEADERSHIP & PEOPLE MANGEMENT

CERTIFICATE IN SECRETARIAL STUDIES & DIST - undefined

CERTIFICATE IN E-FILING OF LAWYER PRACTICING CERTIFICATE IN SECRETARIAL TRAINING PROGRAM CERTIFICATE IN PUBLIC CONTACT COURSE FOR FRONTLINE PERSONNEL (PS21) CERTIFICATE IN SC WORKFORCE SKILLS CERTIFICATE IN CPR & AED I SAFETY COURSE - undefined

HELLEN SEBESTIAN